January 20, 2022 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (Mr. Quagliano)
Call to order the Regular Meeting at __ p.m. A quorum must be met.
Roll Call: Ayes      / Absent     / Motion _____
Members: Mr. Quagliano, Mr. Geheren, Mr. Gentry, Mr. Cratty, Mrs. Melendy, Mr. Troy, Mrs. Maiorino

2. Closed Session / Roll Call (A) (Mr. Quagliano)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (14) Discussion of minutes of meetings lawfully closed under this Act.
Members:  Mr. Geheren, Mr. Cratty, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Maiorino
Roll Call: Ayes / Nays / Absent / Motion _____

2.1. Exit or Suspend Closed Session / Voice Call (A)
Move to exit or suspend closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion _____

3. Resume in Public Session / Roll Call (A) (Mr. Quagliano) approx. 7:00 p.m.
Resume the Regular meeting at __ p.m.
Members: Mrs. Melendy, Mr. Troy, Mrs. Maiorino, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mr.Cratty
Roll Call: Ayes / Absent / Motion _____

3.1. Action as Required / Roll Call (Mr. Quagliano)
Will come from the Board. Roll Call: Ayes / Nays /Absent / Motion _____
 Action: Recommendation will come from the Board.
Members: Mr. Cratty, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Maiorino

4. Pledge of Allegiance  (Mr. Quagliano)
The following students from Conley Elementary School will be leading us in the Pledge. 
Tyler Fishman, Addison Hartman and London Mendez

5. Award Presentation:
The Cleanie Award
D158 has been voted as a Finalist in the Cleanie Award which is a national competition for a Project of the Year award which recognizes projects that add tremendous community value. These may include local economic impact, environmental impact, or carbon offset impact. From developers, investors, financial and legal experts to the corporate buyers and many more, it takes a village to get a project secured and started.

The Solar Builder Award
D158 has also been voted a finalist in The Solar Builder Award. The Solar Builder seeks to highlight the most outstanding Photo Voltaic projects in the solar industry each year. Any Photo Voltaic project is eligible big or small. They are looking for innovative installations which help their community and/or sites which just look really awesome, are inventive, interesting or impactful.
 

6. Academic Spotlight
5th Grade Band and Orchestra Program
Christian Bierma, Nick Lowe, Jeff Rollins, abs Jake Walker

 

7. Public Comment (Mr. Quagliano)
As per Policy 2:230, public comment can be made during this portion of the meeting. The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. 

8. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Quagliano)
Move to adopt the agenda as presented (or with changes).
Action: Adoption of the Agenda.
Voice Call: Ayes / Nays / Motion _____

9. Associate Superintendent's Report (R) (Ms. Lombard)
Updates will be provided at this time.
Recommendation: For informational purposes only.

10. Assistant Superintendent Learning and Innovation (R) (Dr. Schlichter)
Updates will be provided at this time.
Recommendation: For informational purposes only.

11. Assistant Superintendent of Special Services (R) (Dr. del Castillo)
Updates will be provided at this time.
Recommendation: For informational purposes only.

12.  Assistant Superintendent for Elementary Learning and Innovation (R) (Dr. MacCrindle)
Updates will be provided at this time.
Recommendation: For informational purposes only. 

13. Chief Financial Officer/Treasurer (R) (Mr. Altmayer)
Updates will be provided at this time.
Recommendation: For informational purposes only.

13.1. Levy Year 2021 Abatement Discussion (R) (Mr. Altmayer)
Discussion surrounding the future debt abatement of property taxes.
Recommendation: For informational purposes only.

13.2. Purchase of General Obligation Bonds - Series 2022A (R) Mr. Altmayer
During the month, the District finalized another phase of the District’s Debt Restructuring Plan.  During the month we finalized and accepted the lowest bid for the purchase of $11.8M of Series 2022A General Obligation Refunding Tax Exempt School Bonds.  The Bond will be purchased pursuant to the provisions of a Forward Bond Purchase Agreement and has been executed by locking in the rate and terms of the Bond. The Bond will be issued on the Closing Date of October 7, 2022.  The Bonds bear interest at a 1.92% and mature in February 2029, with varying principal payments from February 2026 to February 2029. 
Recommendation: For informational purposes only.

13.3. Monthly Fiscal Updates (R) (Mr. Altmayer)
Mr. Altmayer will provide the monthly fiscal updates and the Activity Fund Balance Report.
Recommendation: For informational purposes only.

13.4. Revenue & Expenditures Report (R) (Mr. Altmayer)
Monthly report for review and comment.
Recommendation: For informational purposes only.

14. Assistant Superintendent of HR Report (R) (Dr. Zehr)
Updates will be provided at this time.
Recommendation: For informational purposes only.

15. Chief Technology Officer (R) (Dr. Budzynski)
Updates will be provided at this time.
Recommendation: For informational purposes only.

16. Community Relations & Student Outreach (Mrs. Melendy-Chair, Mr. Geheren, Mrs. Maiorino)

16.1. Freedom of Information Act (FOIA) Requests (R) 
A monthly report on the FOIA requests is provided in the packet.
Recommendation: For informational purposes only.

17. Buildings and Grounds Committee (Mr. Troy-chair, Mr. Cratty, Mr. Quagliano)

17.1. O&M updates (R) (Mr. Renkosik)
Mr. Renkosik will provide the O&M Updates.
Recommendation: For informational purposes only.
 

18. Superintendents Report (Dr. Rowe)

18.1. Donations:
Heineman Middle School received a $1000.00 donation for their Music Department from Carrie McCabe.
Huntley HS received a $500.00 from Uncharted Learning, NFP to be used for the Incubator Program. 
Huntley HS received a $5000.00 from FYH Bearing Units USA Inc to be used for the Incubator Program. 

19. President's Report (Mr. Quagliano)

20. Legislation Committee (R) (Mr. Cratty- Chair, Mrs. Melendy Mrs. Maiorino)
Recommendation: For informational purposes only.

20.1. Legislative Updates (R) (Mr. Cratty)
Mr. Cratty will provide legislative updates.
Recommendation: For informational purposes only

21. Action Items / Roll/ Voice Call (Mr. Quagliano)
Action items require a motion and a second; discussion if needed; and roll or voice call.

21.1. Board of Education (Mr. Quagliano)

21.1.1. Minutes (A)
The following minutes are presented for approval.
Roll Call: Ayes / Nays / Motion _____
Recommendation: Seeking approval of the Board as presented.
 

21.1.2.  Graduation Event Location Agreement (A) (Dr. Rowe)
Dr. Rowe will present an agreement with NIU for consideration to host 2022-2024 Huntley High School's Graduation Event. 
Roll Call: Ayes / Nays / Motion _____
Recommendation: Administration is recommending the board approve the agreement with NIU to host Huntley High School's graduation ceremony. 
 

21.2. Human Resources Committee (Mr. Gentry-chair, Mrs. Melendy, Mr. Quagliano)

21.2.1. HR Personnel (A) (Dr. Zehr)
Seeking approval of the personnel reports provided and reviewed by the Board, which include explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests, as presented.
Roll Call: Ayes / Nays / Motion _____
Recommendation:  Seeking approval of the Board as presented.
 

21.2.2. Administrative Assistant Food Services Job Description (A) (Dr. Zehr)
Seeking approval of the Board as presented.
Roll Call: Ayes / Nays / Motion _____
Recommendation:  Seeking approval of the Board as presented.

21.2.3. MOU HESPA Substitute (A) (Dr. Zehr)
Seeking approval of the Board as presented.
Roll Call: Ayes / Nays / Motion _____
Recommendation:  Seeking approval of the Board as presented.

21.2.4. MTSS Facilitator Job Description (A) (Dr. Zehr)
Seeking approval of the Board as presented.
Roll Call: Ayes / Nays / Motion _____
Recommendation: Seeking approval of the Board as presented.

21.3. Finance Committee (Mr. Quagliano-chair, Mr. Cratty, Mr. Gentry)

21.3.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Purchase Orders issued at $5,193,498.16;  Accounts Payable issued at $3,545.01; Imprest issued at $193,557.21 and Disbursements issued at $19,786,905.29, as presented.
Recommendation: Seeking approval of the Board as presented.
Roll Call: Ayes / Nays / Motion __

21.3.2. 2016 Debt Refunding Abatement Resolution #2022-01-01 (A) (Mr. Altmayer)
Seeking approval of the Board, to abate $472,331.00 by the Resolution providing for the payment of debt service on the outstanding General Obligation Refunding School Bonds, Series 2016, of the District, and abating a portion of the taxes heretofore levied for the year 2021 for said bonds.
Roll Call: Ayes / Nays / Motion _____
Recommendation: Seeking approval of the Board as presented.

21.3.3. Designation of Person to Prepare a Tentative Budget Resolution #2022-01-02 (A) (Mr. Altmayer)
A resolution seeking appointment of Mr. Altmayer as the person to prepare a Tentative Budget of the Board will be presented.
Recommendation: Seeking approval of the Board as presented.
Roll Call: Ayes / Nays / Motion _____

21.3.4. Establish the Fiscal Year - Resolution #2022-01-03 (A) (Mr. Altmayer)
Administration is seeking approval of the Board to establish a fiscal year for Huntley Community SD158 as per 105ILCS 5/17-1, for the period of July 1, 2022 through June 30, 2023.
Recommendation: Seeking approval of the Board as presented.
Roll Call: Ayes / Nays / Motion _____

21.3.5. Resolution to Escrow Funds for Future Abatement - Resolution #2022-01-04 (A) (Mr. Atlmayer)
Seeking approval of the Board to restrict and escrow $11,665,000 as defined in the
attached Resolution as well as approve the future Certificate of Reduction of Taxes as noted in section 3 of the attached resolution.
Recommendation: Seeking approval of the Board as presented.
Roll Call: Ayes / Nays / Motion _____

21.3.6. Equipment Declared as Surplus (A) (Mr. Altmayer)
Mr. Altmayer is requesting the approval of a list to be declared as surplus that are either non-functional or which have exceeded their useful life for the District.
Recommendation: Seeking approval of the Board as presented.
Roll Call:  Ayes  /Nayes   /Motion _______________

21.4. Policy Committee (A) (Mrs. Maiorino-chair, Mr. Geheren, Mr. Troy)

21.4.1. Policy Updates (A)
Attached are the Recommended Changes for Board Policy
PRESS Updates - November 2021, Issue 108
Roll Call: Ayes / Nays / Motion _____
Recommendation: Seeking approval of the Board as presented. 
 

21.5. Buildings and Grounds Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Cratty)

21.5.1. Track Resurfacing Bid # 2021-45(A) (Mr. Renkosik)
At the August 5, 2021 Committee of the Whole meeting of the District 158 Board of Education, the Administration presented the Board with an updated O&M Life Cycle Deferred Maintenance capital projects report which included Track Resurfacing at Marlowe Middle School to be done in FY24 and Heinemann MiddleSchool Track Resurfacing in FY23. However, at this time, Marlowe Middle School’s track surface is showing significantly more signs of wear than Heinemann Middle School’s track.
On November 19, 2021, a bid specification for a track resurfacing project at Marlowe Middle School was released.
Roll Call: Ayes / Nays / Motion _____
Recommendation: Seeking approval of the Board as presented.
 

21.5.2. Replacement Truck Purchase (A) (Mr. Renkosik)
At the August 5, 2021 Committee of the Whole meeting of the District 158 Board of Education, the Administration presented the Board with an updated O&M Life Cycle Deferred Maintenance capital projects report which included replacement of a pickup truck which the O&M Department staff utilize for snow and ice management services and day to day maintenance operations.
Roll Call: Ayes / Nays / Motion _____
Recommendation: Seeking approval from the board as presented. 

22. Adjournment (A) (Mr. Quagliano)
Motion to adjourn the meeting at __ p.m.
Voice Call: Ayes / Nays / Motion _____