December 2, 2021 at 6:00 PM - Committee of the Whole with Closed Session

1. Call to Order / Roll Call (A) (Mr. Quagliano)
Call to Order the Committee of the Whole meeting for Thursday, December 2, 2021 at __ p.m. 
A quorum must be met.
Roll Call: Ayes   / Nays     /Absent   / Motion ________
Members: Mr. Cratty, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Maiorino

2. Pledge of Allegiance (Mr. Quagliano)
The following students from Martin Elementary School will lead us in the Pledge.
Nathan Pringey, Addison Buesing, John Coleman IV, Zoe Schweikhofer, Sophia Buchs, 
Bianca Herrera, Cody Thackwray. 

3. Student Recognition by the Board of Education:
 The following students from Marlowe and Heineman Middle School were selected to compete at ILMEA District 9 Musical Festival.
 Giovanni Clark, Claire Darchewsky, Jill Dobek, Michelle Sobolewski, Miles Taylor, Emma Thorstenson, Josephine Blover, and Logan McCabe.

The following nine Students were selected to performed in the ILMEA District IX Festival. Kimberly Bjurstom, Serafina Druetta, Kendall Elrod, Drew Helinsk, Ally Jorgensen, Grace Lehmann, David Sommer, Joshua Thorstenson and Zach Ulmer.
 

4. Public Comment
As per Policy 2:230, public comment can be made during this portion of the meeting. The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. 

5. Revision and Adoption of the Agenda (A) (Mr. Quagliano)
Motion to adopt the agenda as presented or with changes.
Voice Call: Ayes / Nays / Motion
Recommendation: Seeking approval of the agenda.__

6. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Cratty)

6.1. Payables (A) (Mr. Altmayer)
The Finance Committee is submitting the purchase orders at $1,344,291.66; imprest checks at $76,617.40; accounts payable at $2,336.95; and disbursements issued at $2,292,357.02; for review and seeking approval to move forward.
Recommendation: Seeking approval of the Board at their next Regular meeting.

6.2. Monthly Fiscal Updates (R) (Mr. Altmayer)
Mr. Altmayer will provide the monthly fiscal updates and the Activity Fund Balance Report.
Recommendation: For informational purposes only.

6.3. Revenue & Expenditures Report (R) (Mr. Altmayer)
Monthly report for review and comment.
Recommendation: For informational purposes only.

7. Human Resources (HR) Committee (Mr. Gentry-chair, Mrs. Melendy, Mr. Quagliano)

7.1. Monthly Human Resources Updates (R) (Dr. Zehr)
Dr. Zehr will provide the monthly Human Resources updates.
Recommendation: For informational purposes only.

8. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Cratty)

8.1. O&M Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on O&M project updates.
Recommendation: For informational purposes only.

8.1.1. Fox Valley Fire proposal for Life Safety Systems Inspections service contract extension (A) (Mr. Renkosik)
Mr. Renkosik will present to the Board of Education the proposal to approve Fox Valley Fire and Safey's proposal for a three-year contract extension. 
Recommendation: Seeking approval of the Board at their next Regular meeting.

8.1.2. Authorized Agent of the District 158 Board of Education for energy procurement contract approvals (A) (Mr. Renkosik)
The Board of Education designates __________________ as the authorized agent of the Board of Education to sign approval of natural gas and electricity procurement contracts until the January 2023 Board meeting at which time this authorization will be reviewed.
Recommendation: Seeking approval of the Board at their next Regular meeting.

8.1.3. Professional Consulting Services Agreement with Kimley Horn for Pavement Improvements project at Marlowe Middle School (A) (Mr. Renkosik)

The Administration requests Building Committee consider recommending the Board of Education approve the Agreement for Professional Consulting Services from Kimley Horn dated 11-16-12 as attached at their December 16, 2021, Regular Board meeting.
Recommendation: Seeking approval of the Board at their next Regular meeting.

8.1.4.  Roof System, Replacement and Repairs Bids # 2021-68a (A)

The Administration requests the Building Committee consider recommending the Board of Education approve the award of the bid to Anthony Roofing Tecta America, LLC in the amount of $579,125.00 and their unit process as listed in the bid summary attached at the December 16, 2021, Regular Board meeting.
Recommendation: Seeking approval of the Board at their next Regular meeting.

9. Legislation Committee (Mr. Cratty-chair, Mrs. Melendy,  Mrs. Maiorino)

9.1. Legislation Updates (R) (Mr. Cratty)
Legislative updates will be given.

10. Board of Education (Mr. Quagliano)

10.1. Minutes (A) 
The following meeting minutes have been prepared for review and approval.
Recommendation: Seeking approval of the Board at their next regular meeting.

10.2. Graduation Event Location Agreement (A) (Dr. Rowe)
Dr. Rowe will present an agreement with Willow Creek of Barrington for consideration to host Huntley High School's Graduation Event in May 2022. 
Recommendation: Administration is recommending the board approve the agreement with Willow Creek to host Huntley High School's graduation ceremony. 
 

11. Closed Session / Roll Call (A) (Mr. Quagliano)
Move to enter into Closed Session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c ford discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act.
Roll Call: Ayes / Nays / Absent / Motion __
Members: Mr. Troy, Mr. Geheren,  Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mrs. Maiorino, Mr. Cratty

11.1. Exit Closed Session / Voice Call (A) (Mr. Quagliano)

12. Resume in Public Session / Roll Call (A) (Mr. Quagliano)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

13. Adjournment (A) (Mr. Quagliano)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __