January 16, 2020 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (Mr. Fleck)
Call to order the January 16, 2020
Regular Meeting at __ p.m. A quorum must be met.
Roll Call: Ayes      / Absent     / Motion _____

2. Closed Session / Roll Call (A) (Mr. Fleck)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (14) Discussion of minutes of meetings lawfully closed under this Act.
Members:  Mr. Geheren, Mr. Fleck, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Maiorino
Roll Call: Ayes / Nays / Absent / Motion _____

2.1. Exit or Suspend Closed Session / Voice Call (A)
Move to exit or suspend closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion _____

3. Resume in Public Session / Roll Call (A) (Mr. Fleck) approx. 7:00 p.m.
Resume the Regular meeting at __ p.m.
Roll Call: Ayes / Absent / Motion _____

3.1. Action as Required / Roll Call (Mr. Fleck)
Will come from the Board. Roll Call: Ayes / Nays /Absent / Motion _____
Members: Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Maiorino

4. Pledge of Allegiance (Mr. Fleck)
Early Childhood Center Principal Ms. Sheryl Pauwels will introduce students from the Early Childhood Center to lead us in the pledge. The following students will lead us in the pledge: Benjamin Silva, Michelle Arellano Miranda, Allison Polite, Sophia Polite, Ramzi Mohammad, Maerin McBean-Delaney, Finley McBean-Delaney.

5. Public Comment (Mr. Fleck)
As per Policy 2:230, public comment can be made during this portion of the meeting. The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting, to the Board President or Secretary.

6. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Fleck)
Move to adopt the agenda as presented (or with changes).
Voice Call: Ayes / Nays / Motion _____

7. Associate Superintendent's Report (R) (Ms. Lombard)
Updates will be provided at this time.
Recommendation: For informational purposes only.

8. Assistant Superintendent Learning and Innovation (R) (Dr. Schlichter)
Updates will be provided at this time.
Recommendation: For informational purposes only.

9. Chief Financial Officer/Treasurer (R) (Mr. Altmayer)
Updates will be given at this time.

9.1. Fiscal Services Reports (R) (Mr. Altmayer)
Mr. Altmayer will provide the Monthly Fiscal Updates and Activity Fund Balance Report.

9.2. Revenue and Expenditure Report (R) (Mr. Altmayer)
The monthly report is provided in the packet for review and comment.

10. Assistant Superintendent of HR Report (R) (Mr. Zehr)
Updates will be provided at this time.
Recommendation: For informational purposes only.

11. Chief Technology Officer (R) (Dr. Budzynski)
Updates will be given at this time.

12. Assistant Superintendent of Special Services (R) (Dr. Rocio del Castillo)
Updates will given at this time. 

13. Community Relations & Student Outreach (Mr. Armstrong)

13.1. Freedom of Information Act (FOIA) Requests (R) 
A monthly report on the FOIA requests is provided in the packet.
Recommendation: For informational purposes only.

14. Policy Committee (R) (Mrs. Maiorino-chair, Mr. Geheren, Mr. Troy)

14.1. Policy Updates (Mrs. Woods)

15. Buildings and Grounds Report (Mr. Renkosik)

15.1. O&M Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on O&M updates 

15.2. HHS Fine Arts Addition Construction Update (R) 
Mr. Renkosik will report on Fine Arts Addition uptdate. 

16. President's Report (Mr. Fleck)

16.1. Legislative Updates (R) (Mr. Fleck)
Mr. Fleck will provide legislative updates.

17. Action Items / Roll/Voice Call (Mr. Fleck)
Action items require a motion and a second; discussion if needed, and roll or voice call.

17.1. Board of Education (Mr. Fleck)

17.1.1. Minutes (A) (Mrs. Stock)
The following minutes are presented for approval: December 5, 2019 Committee of the Whole; December 19, 2019 Waiver Hearing; Regular Meeting; and Closed Session Minutes for December 5, 2019 and December 19, 2019
Voice Call: Ayes / Nays / Motion _____

17.2. Human Resources Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

17.2.1. HR Personnel (A) (Mr. Zehr)
Seeking approval of the personnel reports provided and reviewed by the Board, which include explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests, as presented. Roll Call: Ayes / Nays / Motion _____

17.2.2. Grievance Submitted by HEA on Behalf of Lindsay Sara (A) (Mr. Fleck)
Roll Call: Ayes (     ) / Nays (      ) / Motion __.

17.3. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

17.3.1. 2016 Debt Refunding Abatement Resolution #2020-01-01 (A) (Mr. Altmayer)
Seeking approval of the Board, to abate $471,675 by the Resolution providing for the payment of debt service on the outstanding General Obligation Refunding School Bonds, Series 2016, of the District, and abating a portion of the taxes heretofore levied for the year 2019 for said bonds. Roll Call: Ayes / Nays / Motion _____

17.3.2. Payables (A) (Mr. Altmayer)
Seeking approval of the following payables as issued: Purchase Orders at $3,866,023.39; Accounts Payable at $20,180.69; Imprest Checks at $100,349.03; Disbursements at $17,219,876.89; as presented.
Roll Call: Ayes (     ) / Nays (      ) / Motion _____.

17.3.3. Board Member Expenses (A) (Mr. Altmayer)
Per the Local Government Travel Expense Control Act (50 ILCS 150/15), all Board member expenses must be approved by a roll call vote at an open meeting of the Board.
Roll Call: Ayes (      ) / Nays (      ) / Motion ___.

17.3.4. Audit Engagement Letter (A) (Mr. Altmayer)
Mr. Altmayer will present a 2-year audit engagement letter from Evans Marshall & Pease, P.C.

17.4. Buildings and Grounds Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

17.4.1. Authorized Agent of the Board of Education for Energy Procurement Contracts (A) (Mr. Renkosik)
Mr. Renkosik will seek approval of the Board of Education to recommend a Board member to act as its authorized agent of the Board to sign approval of natural gas and electricity procurement contracts, until January 2021 Board Meeting.
Roll Call: Ayes / Nays / Motion _____

17.4.2. Make Up Air System Bid (A) (Mr. Renkosik)
Mr. Renkosik will present the Make Up Air System Bid with a recommendation to award the bid to Jensen Plumbing and Heating in the amount of $68,490.00

17.4.3. Cafeteria Tables Replacement (A) (Mr. Renkosik)
Mr. Renkosik will present the Cafeteria table replacement proposal with a recommendation to purchase 28 folding cafeteria tables from Lowery McDonnell Company according to their proposal dated 1-7-20 as attached at a cost of $49,428.96. 

17.4.4. HHS Fine Arts Addition Proposed Change Order 006 (A) (Mr. Renkosik)
Mr. Renkosik will present Proposed Change Order #006 dated 11-25-19 from Lamp Inc. in the amount of $27,683.00.

17.5. Policy (A) (Mr. Fleck)
The following policies are being submittted as second reading as requested by the Board of Education.
4:190 Targeted School Violence Prevention Program
7:180 Prevention of and Response to Bullying, Intimidation, and Harassment

18. Public Comment (Mr. Fleck)

19. Adjournment (A) (Mr. Fleck)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion _____