January 17, 2019 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (Mr. Fleck)
Call to order the January 17, 2019 Regular Meeting at __ p.m. A quorum must be met.
Roll Call: Ayes      / Absent     / Motion _____

2. Closed Session / Roll Call (A) (Mr. Fleck)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (14) Discussion of minutes of meetings lawfully closed under this Act.
Members: Mrs. Walker, Mr. Geheren, Mr. Fleck, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy
Roll Call: Ayes / Nays / Absent / Motion _____

2.1. Exit or Suspend Closed Session / Voice Call (A)
Move to exit or suspend closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion _____

3. Resume in Public Session / Roll Call (A) (President) approx. 7:00 p.m.
Resume the Regular meeting at __ p.m.
Roll Call: Ayes / Absent / Motion _____

3.1. Action as Required / Roll Call (Mr. Fleck)
Will come from the Board. Roll Call: Ayes / Nays /Absent / Motion _____
Members: Mrs. Walker, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy

4. Pledge of Allegiance (Mr. Fleck)
Early Childhood Center Principal Ms. Sheryl Pauwels will introduce students from the Early Childhood Center to lead us in the pledge. Violet Weil, Scarlett Weil, Joey Sikorski, Grayson Johnson, Bryce Hrycyk, and Cordelia Mohammad.

5. Public Comment (Mr. Fleck)
As per Policy 2:230, public comment can be made during this portion of the meeting. The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting, to the Board President or Secretary.

6. Student Recognition (R) (Ms. Lombard)
Adam Chorba, Assistant Principal from Heineman Middle School, will to introduce John Dvorak, sponsor for the 2018 Fluid Power Challenge team. Mr. Dvorak will introduce the following students: Joshua Iddings, Raymond Regalado, Zoe Suwanski and Zachary Ulmer. 

7. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Fleck)
Move to adopt the agenda as presented (or with changes).
Voice Call: Ayes / Nays / Motion _____

8. Associate Superintendent's Report (R) (Ms. Lombard)
Updates will be provided at this time.
Recommendation: For informational purposes only.

9. Assistant Superintendent Learning and Innovation (R) (Dr. Schlichter)
Updates will be provided at this time.
Recommendation: For informational purposes only.

10. Chief Financial Officer/Treasurer (R) (Mr. Altmayer)
Updates will be given at this time.

10.1. Fiscal Services Reports (R) (Mr. Altmayer)
Mr. Altmayer will provide the Monthly Fiscal Updates and Activity Fund Balance Report.

10.2. Revenue and Expenditure Report (R) (Mr. Altmayer)
The monthly report is provided in the packet for review and comment.

11. Assistant Superintendent of HR Report (R) (Mr. Zehr)
Updates will be provided at this time.
Recommendation: For informational purposes only.

12. Chief Technology Officer (R) (Dr. Budzynski)
Updates will be given at this time.

13. Community Relations & Student Outreach (Mr. Armstrong)

13.1. Freedom of Information Act (FOIA) Requests (R) 
A monthly report on the FOIA requests is provided in the packet.
Recommendation: For informational purposes only.

14. Buildings and Grounds Report (Mr. Renkosik)

14.1. O&M Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on O&M updates 

14.2. Huntley High School Fine Arts Wing Creative Design Phase Presentation (R)
Mr. Renkosik will report on HHS Fine Arts Wing Creative Design.

15. Superintendent's Report (Dr. Rowe)

15.1. Strategic Plan Mid-year Report (R) (Dr. Rowe)
Dr. Rowe will give the mid-year report on the District's Strategic Plan Indicators for 2019-2020 school year.

15.2. Donation Report (R) (Dr. Rowe)
Dr. Rowe will present Donations for January 2019

16. President's Report (Mr. Fleck)

16.1. Legislative Updates (R) (Mr. Fleck)
Mr. Fleck will provide legislative updates.

17. Action Items / Roll/Voice Call (Mr. Fleck)
Action items require a motion and a second; discussion if needed, and roll or voice call.

17.1. Board of Education (Mr. Fleck)

17.1.1. Minutes (A) (Mrs. Stock)
The following minutes are presented for approval: December 6, 2018 Committee of the Whole; December 20, 2018 Waiver Hearing; December 20, 2018 Levy Hearing; Meeting; Closed Session Minutes for December 6, 2018 and December 20, 2018
Voice Call: Ayes / Nays / Motion _____

17.2. Human Resources Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

17.2.1. HR Personnel (A) (Mr. Zehr)
Seeking approval of the personnel reports provided and reviewed by the Board, which include explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests, as presented. Roll Call: Ayes / Nays / Motion _____

17.2.2. Summer School Hours and Pay Memorandum of Understanding (A) (Mr. Zehr)
Seeking approval of the Memorandum of Understanding between HEA and the Board of Education regarding summer school hours and pay. 
Roll Call: Ayes (     ) / Nays (      ) / Motion __.

17.3. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

17.3.1. Payables (A) (Mr. Altmayer)
Seeking approval of the following payables as issued: Purchase Orders at $11,148,617.68; Accounts Payable at $19,740.61; Imprest Checks at $148,249.74; Disbursements at $17,639,297.40; as presented.
Roll Call: Ayes (     ) / Nays (      ) / Motion _____.

17.3.2. Debt Abatement Resolutions for the 2018 Levy (A) (Mr. Altmayer)
Mr. Altmayer will present two debt abatement resolutions needed for the 2018 Levy.

17.3.2.1. Capital Development Award Refunding Abatement - Resolution #2019-01-01 (A) (Mr. Altmayer)
Resolution providing for the payment of debt service on the outstanding General Obligation School Building Bonds, Series 2003, of the District and abating a portion of the taxes heretofore levied for the years 2018 and 2019 for said bonds. Roll Call: Ayes / Nays / Motion _

17.3.2.2. 2016 Debt Refunding Abatement Resolution #2019-01-02 (A) (Mr. Altmayer)
Seeking approval of the Board, to abate $468,602.50 by the Resolution providing for the payment of debt service on the outstanding General Obligation Refunding School Bonds, Series 2016, of the District, and abating a portion of the taxes heretofore levied for the year 2018 for said bonds. Roll Call: Ayes / Nays / Motion _____

17.3.3. Board Member Expenses (A) (Mr. Altmayer)
Per the Local Government Travel Expense Control Act (50 ILCS 150/15), all Board member expenses must be approved by a roll call vote at an open meeting of the Board.
Roll Call: Ayes (      ) / Nays (      ) / Motion ___.

17.4. Buildings and Grounds Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

17.4.1. Authorized Agent of the Board of Education for Energy Procurement Contracts (A)
Mr. Renkosik will seek approval of the Board of Education to recommend a Board member to
act as its authorized agent of the Board to sign approval of natural gas and electricity
procurement contracts, until January 2020 Board Meeting.
Roll Call: Ayes / Nays / Motion _____

17.4.2. Change Order No.1 to Contract with Safeway Tuckpointing (A)  (Mr. Renkosik)
The Administration recommends the Board of Education approve Change Order No. 1 to the contract with Safeway Tuckpointing in the amount of a deduction of $4,320.00 to the contract amount as  attached. Roll Call: Ayes / Nays / Motion _

17.4.3. Portable Bleacher Replacements (A) (Mr. Renkosik)
The Administration recommends the Board of Education approve the purchase of bleachers as
identified in the attached proposal from GT Grandstands in the amount of $122,139.00.
Roll Call: Ayes / Nays / Motion _____

17.4.4. Concrete Bleacher Pads Bid # 2018-03 (A)
The Administration recommends the Board of Education award the Concrete Bleacher Pads Bid # 2018-03 to Copenhaver Construction in the amount of 40,000.00.
Roll Call: Ayes / Nays / Motion _____

17.4.5. Roof Systems Replacement Bid # 2018-68(A) (Mr. Renkosik)
The Administration recommends the Board of Education award the Roof Replacements Bid #2018-68 as follows:
 • L. Marshall Roofing for Base Bid #1: flat roofs rehabilitation at Conley and Mackeben in the amount of $493,700.00.
 • Weatherguard Roofing for Base Bid #2 shingled roof replacements and attic ventilation systems enhancements at District 158 Administration Transportation Center and Huntley High School storage building in the amount of $305,500.00. Roll Call: Ayes / Nays / Motion _____

17.4.6. Stage Curtain Replacement Bid # 2018-62 (A)
The Administration recommends the Board of Education award the Huntley High School Stage Curtain Replacement Bid # 2018-62 to North-West Drapery in the amount of 68,206.00. 
Roll Call: Ayes / Nays / Motion _____

17.4.7. Contract Extension for Demand Load Response Program Agreement with Enel X (A)
The Administration recommends the Board of Education approves the extension of the Demand Load Response Program Participation with EnelX as attached. Roll Call: Ayes / Nays / Motion _____

17.4.8. Contract Extension for System Peak Predictor Program Agreement with Enel X (A)
The Administration recommends the Board of Education approves the extension of the System Peak Predictor Services agreement with EnelX as attached. Roll Call: Ayes / Nays / Motion _____

17.4.9. Site License Agreements and First Amendment to the Energy Service Agreements with ForeFront Power LLC (A) (Doug Renkosik)
The Administration recommends the Board of Education approve the three Site License Agreements and the First Amendment to the Energy Services Agreements with ForeFront Power LLC as attached and dated January 17, 2019.  Roll Call: Ayes /  Nayes /  Motion___________

18. Public Comment (Mr. Fleck)

19. Adjournment (A) (Mr. Fleck)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion _____