December 6, 2018 at 6:00 PM - Committee of the Whole with a closed session
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1. Call to Order / Roll Call (A) (Mr. Fleck)
Call to Order the Committee of the Whole meeting for Thursday, December 6, 2018 at ____ p.m. A quorum must be met. Roll Call: Ayes ( )/ Nays ( )/ Absent ( ) Motion ______________________ Mrs. Walker, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy |
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2. Pledge of Allegiance (Mr. Fleck)
Principal Dr. Zayas will introduce the following Chesak Elementary students to lead the Pledge: Jakub Ucjik, Deangelo Kalamatas, Maya Chojnowski, Gabby Niccoli, Bella Bellenie, Maddie Ziokowski, Lexi Tyler and Caleb Becker. |
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3. Public Comment as per Policy 2:230
Members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary. |
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4. Revision and Adoption of the Agenda (A) (Mr. Fleck)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __
Description:
Recommendation: Seeking approval and adoption of the agenda.
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5. Curriculum & Instruction Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Melendy)
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5.1. Summer School (R) (Dr. Schlichter)
Dr. Schlichter will present the proposed plan for Summer School for 2019.
Description:
Recommendation: For informational purposes only.
Attachments:
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5.2. Education Advisory Board (EAB) Agreement (A) (Dr. Schlichter)
Administration will present the agreement with EAB as a research and implementation support group to meet Strategic Plan needs.
Description:
Recommendation: Seeking approval of the Board at their next regular meeting.
Attachments:
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5.3. Curriculum Update (R) (Dr Schlichter)
Dr. .Schlichter will give Curriculum updates.
Description:
Recommendations: For informational purposes only.
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6. Human Resources Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)
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6.1. Monthly Human Resources Updates (R) (Mr. Zehr)
Mr. Zehr will provide report on HR updates.
Description:
Recommendation: For informational purposes only.
Attachments:
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6.2. Air Brake Endorsement Memorandum of Understanding (A) (Mr. Zehr)
Seeking approval of the Memorandum of Understanding regarding Air Brake Endorsements for Bus Drivers.
Description:
Recommendation: Seeking approval of the Board at their next Regular meeting.
Attachments:
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6.3. Resource Officer Contracts (A) (Mr. Zehr)
Seeking approval of Resource Officer contracts.
Description:
Recommendation: Seeking approval of the Board at their next Regular meeting.
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7. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)
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7.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Purchase Orders at $764,155.89; Imprest checks at $151,068.91; Accounts Payable at $1,588.33; and Disbursements issued at $2,428,238.13.
Description:
Recommendation: Seeking approval of the Board at their next Regular meeting.
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7.2. Revenues and Expenditures Report (R) (Mr. Altmayer)
Mr. Altmayer will highlight the Financial Executive Summary.
Description:
Recommendation: For informational purposes only.
Attachments:
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7.3. Monthly Fiscal Reports (R) (Mr. Altmayer)
Mr. Altmayer will give the monthly fiscal update and report on Paid Activity Funds.
Description:
Recommendation: For informational purposes only.
Attachments:
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7.4. Revenue Contracts (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the fundraising contracts as presented.
Description:
Recommendation: Seeking approval of the Board at their next regular meeting.
Attachments:
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8. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)
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8.1. Operations & Maintenance Updates (R) (Mr. Renkosik)
Mr. Renkosik will provide O&M project updates.
Description:
Recommendation: For informational purposes only.
Attachments:
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8.2. Floor Finish Replacements Bid # 2018-29 (A) (Mr. Renkosik)
Mr. Renkosik will present Floor Finish Replacements Bid #2018-29(A)
Description:
Recommendation: The Administration recommends the Building Committee make a recommendation to the Board of Education to award the Floor Finish Replacements Bid #2018-29 to the lowest, most responsible bidder: Johnson Floor Company at a bid price of $469,675.00 at the December 20, 2018 Regular Board Meeting.
Attachments:
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8.3. Change Order No. 5 to Contract with Abbey Paving and Seal Coating, Inc. (A) (Mr. Renkosik)
Mr. Renkosik will present Change Order #5 to Contract with Abbey Paving and Sealing Coating, Inc.
Description:
Recommendation: The Administration recommends the Building Committee make a recommendation to the Board of Education to approve the proposed Change Order No. 5 to the contract with Abbey Paving and Sealcoating, Inc. in the amount of $25,446.28 (a credit to the District) at their December 20, 2018 Regular Board Meeting.
Attachments:
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8.4. Pavement Improvements Bid # 2018-19a (A) (Mr. Renkosik)
Mr. Renkosik will present Pavement Improvements Bid # 2018-19a.
Description:
Recommendation: The Administration recommends the Building Committee make a recommendation to the Board of Education to award Pavement Improvements Bid #2018-19a to Arrow Road Construction in the amount of $1,324,256.00 at the December 20, 2018 Regular Board Meeting.
Attachments:
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8.5. Change Order No. 1 to Contract with Pro Com Systems (A) (Mr. Dean)
Mr. Dean will present Change Order No. 1 to the Contract with Pro Com Systems
Description:
Recommendation: The Administration recommends the Building Committee make a recommendation to the Board of Education that they approve proposed Change Order No. 1 to the contract with Pro Com Systems in the amount of -$17,480 at the December 20, 2018 Regular Board Meeting.
Attachments:
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9. Legislation Committee (Mr. Fleck-chair, Mr. Geheren, Mr. Quagliano, Mrs. Walker)
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9.1. Legislative Updates (R) (Mr. Fleck)
Mr. Fleck will provide legislative updates.
Description:
Recommendation: For informational purposes only.
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10. Board of Education (Mr. Fleck)
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10.1. Board of Education - Minute Review (A) (Mrs. Stock)
The following draft meeting minutes are available for review and comment: Committee of the Whole November 1, 2018 and the Regular Meeting November 8, 2018.
Description:
Recommendation: Seeking approval of the Board at their next Regular meeting.
Attachments:
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10.2. School Board Conference Review (R) (Mr. Fleck)
Board members will discuss what they learned at the annual IASB conference in November.
Description:
Recommendation: For informational purposes and discussion.
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11. Closed Session / Roll Call (A) (Mr. Fleck)
Move to enter into closed session at _____ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of ; (11) Litigation; and (21) Closed Session minutes of meetings lawfully closed under this Act. Roll Call: Ayes / Nays/ Absent / Motion _
Description:
Members: Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mr. Troy, Mrs. Melendy, Mrs. Walker
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11.1. Exit Closed Session / Voice Call (A) (Mr. Fleck)
Move to exit closed session at ______ p.m. and return to open session. Voice Call: Ayes ( ) / Nays / Motion __. |
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12. Resume in Public Session / Roll Call (A) (Mr. Fleck
Resume the Committee of the Whole meeting at ______ p.m. Roll Call: Ayes ( ) / Absent / Motion __.
Description:
Members: Mrs. Walker, Mr. Gentry, Mr. Troy, Mrs. Melendy, Mr. Geheren, Mr. Quagliano, Mr. Fleck
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13. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary. |
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14. Adjournment (A) (Mr. Fleck)
Motion to adjourn the meeting at _____ p.m. Voice Call: Ayes ( ) / Nays / Motion ___.
Description:
Action: Adjournment of the meeting.
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