November 1, 2018 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (Mr. Fleck)  
Call to Order the Thursday, November 1, 2018 Committee of the Whole meeting at __ p.m. 
A quorum must be met. Roll Call: Ayes (   )  / Nays (   )  / Absent (   )  / Motion __

2. Pledge of Allegiance 
Principal Julie McLaughlin will introduce the following Martin Elementary students who will be leading the Pledge: Kimmy Ortega, Julia Parchanowicz, Nadia Bates, Dylan Hernandez, Penny Bollman, and Mannat Raheja

3. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

4. Revision and Adoption of the Agenda (A) (Mr. Fleck)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes (   )  / Nays (  )  / Motion ___

5. Curriculum Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Melendy)

5.1. Huntley High School Course Proposals (A) (Dr. Schlichter)
 Dr. Schlichter will present the HHS course proposals for 2019-20. 

5.2. Illinois School Report Card (R) (Dr. Schlichter)
Dr. Schlichter will provide an update on the release of the Illinois School Report Card for 2018.

5.3. Telling Our Story: Data Picture in Huntley 158 (R)  (Dr. Schlichter)
Dr. Schlichter and Dr. MacCrindle will share updates on how our data picture can tell our story and add dimensions to our understanding of our student success.

6. Human Resources Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

6.1. Monthly Human Resources Updates (R) (Mr. Zehr)
Mr. Zehr will provide the monthly Human Resources project updates.

6.2. Campus Resource Officer (R) (Mr. Dean)
Mr. Dean will seek consensus feedback from the school board on Campus School Officer.

7. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

7.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will present the Purchase Orders at $250,284.88; Accounts Payable at $714.66; Imprest at $106,438.37; and Disbursements issued at $1,571,639.22 seeking review and approval to move forward.

7.2. Revenues and Expenditures Report (R) (Mr. Altmayer)
Mr. Altmayer will highlight the Financial Executive Summary.
Recommendation: For informational purposes only.

7.3. Monthly Fiscal Reports (R) (Mr. Altmayer)
Mr. Altmayer will give the monthly fiscal update and report on Paid Activity Funds.
Recommendation: For informational purposes only.

7.4. Levy Hearing (A) (Mr. Altmayer)
Mr. Altmayer will seek approval to hold the Levy Hearing on December 20, 2018.
Recommendation: Seeking approval of the Board to meet the posting requirements by law.

7.5. Preliminary Tax Levy (A) (Mr. Altmayer)
The Preliminary Tax Levy 2018 will be presented for approval in preparation for the December Levy Hearing. 
Recommendation: Seeking approval of the Board at their next regular meeting.

7.6. Statement of Affairs Waiver Hearing (A) (Mr. Altmayer)
In an effort to save the District money, Mr. Altmayer will seek approval to hold the Statement of Affairs Waiver Hearing on December 20, 2018.
Recommendation: Seeking approval of the Board at the Regular meeting.

7.7. Equipment Declared as Surplus (A) (Mr. Altmayer)
Administration is recommending the approval of a list of items to be Declared as Surplus that are either non-functional or which have exceeded their useful life for the District, as presented.
Recommendation: Seeking approval of the Board at their next regular meeting.

7.8. Revenue Contract (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the fundraising contracts as presented.
Recommendation: Seeking approval of the Board at their next regular meeting.

8. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

8.1. O & M Updates (R)  (Mr. Renkosik)
Mr. Renkosik will provide the monthly O&M Update Report.
Recommendation: For informational purposes only.

8.2. Air Filter Bid #2018-23 (A) (Mr. Renkosik)
The Administration requests that the Building Committee recommend to the Board of Education to award the Alternate Bid A in the amount of $66,900.00 as shown on the bid tabulation to The Brucker Company and the Base Bid B in the amount of $6,502.33 as shown on the bid tabulation to TriDim Filter Corporation at the November 15, 2018 Regular Board Meeting.

9. Legislative Updates (R) (Mr. Fleck)

10. Community Relations & Student Outreach (Mrs. Melendy, Mr. Geheren, Mrs. Walker)

10.1. Annual Report 2018 (R) (Mr. Armstrong)
Mr. Armstrong will present the 2018 Annual Report for Huntley Community School District 158.
Recommendation: For informational purposes only.

11. Board of Education (Mr. Fleck)

11.1. Minutes (A) (Mrs. Stock)
The following meeting minutes prepared for review and approval of minutes from the August 2nd Special Meeting; COW on October 11, 2018; and Regular Meeting on October 18, 2018; and Closed Session Minutes from October 11, 2018 and October 18, 2018
Recommendation: Seeking approval of the Board at their next regular meeting. 

11.2. 2018 Delegate Assembly (A) (Mr. Fleck)
Mr. Fleck will lead discussion of the 2018 IASB Delegate Assembly Proposals and Resolutions, to be
presented at the 2018 Delegate Assembly at the Triple I Conference in November 2018. Members
will convey and debate their position on proposed resolutions.

12. Closed Session / Roll Call (A) (Mr.Fleck)
Motion to enter into closed session at ___ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective Bargaining Negotiations; (14) Discussion of minutes of meetings lawfully closed under the Open Meetings Act. 
Roll Call: Ayes  ( )   / Nays   ( ) / Absent  ( )  / Motion ___

12.1. Exit Closed Session / Voice Call (A) (Mr. Fleck)
Motion to exit closed session at _ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion _

13. Resume in Public Session / Roll Call (A) (Mr. Fleck)
Resume the Committee of the Whole meeting at ____ p.m. Roll Call: Ayes (   ) / Nays (   ) / Absent (  ) / Motion _

14. Adjournment (A) (Mr. Fleck)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes  (  ) / Nays (   ) / Motion _