February 21, 2019 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (Mr. Fleck)
Call to Order the Thursday, February 21, 2019 Board of Education's Regular meeting at __ p.m. A quorum must be met.
Roll Call: Ayes / Absent / Motion _

2. Closed Session  / Roll Call (A) (Mr. Fleck)
Move to enter into Closed Session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act.
Roll Call: Ayes / Nays / Absent / Motion __

2.1. Exit or Suspend Closed Session / Voice Call (A)
Move to exit or suspend Closed Session at __ p.m. and return to Open Session.
Voice Call: Ayes / Nays / Motion __

3. Resume in Public Session / Roll Call (A) (Mr. Fleck) approx. 7:00 p.m.
Resume the Regular Meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

3.1. Action as required / Roll Call (Mr. Fleck)
Will come from the Board. Roll Call: Ayes / Nays /Absent / Motion __
Members: Mrs. Walker, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy

4. Pledge of Allegiance (Mr. Fleck)
Marlowe Middle School Principal Tony Venetico will introduce members of the Marlowe Middle School Cheerleading Team, which placed 3rd in the IESA State Competition, who will lead us in the pledge. 

5. Student Recognition by the Board of Education (Ms. Lombard)
The Board of Education will recognize the students' achievements. The Marlowe Middle School Cheerleading Team placed 3rd in the IESA State Competition. Coaches Mrs. Jessica Schmuhl and Mrs. Mary Gray will introduce the following students: Amanda Apmann, Braidy Connell, Leia Dubose, Kendall Frankowitch, Hannah Gajewski, Mason Hewitt, Amber Kowlaski, Melony Kuchta, Gianna Lupo, Marley Nickle, Ella Olszewski, Riley O'Mara, Summer Pyra, Kendall Rabick, Lindsey Simmons, Addison Suess, Sophie Thompson, Malayna Webber, Ava Woo, Sophia Zion, and Ashley Zolen. The Board of Education will recognize the students' achievements.

6. Public Comment (President)
As per Policy 2:230, public comment can be made during this portion of the meeting. (Forms are available at the agenda table and should be submitted prior to the meeting to the President or Secretary.)

7. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Fleck)
Move to adopt the agenda as presented (or with changes). Voice Call: Ayes / Nays / Motion __

8. Associate Superintendent's Report (R) (Ms. Lombard)
Updates will be given at this time.

9. Assistant Superintendent Learning and Innovation (R) (Dr. Schlichter)
Updates will be given at this time.

10. Chief Financial Officer/Treasurer (R) (Mr. Altmayer)
Updates will be given at this time.

11.  Assistant Superintendent of HR Report (R) (Mr. Zehr)
Updates will be given at this time.

12. Chief Technology Officer (R) (Dr. Budzynski)
Updates will be given at this time.

13. Community Relations & Student Outreach (Mr. Armstrong)

13.1. Freedom of Information Act (FOIA) Requests (R) (Mr. Armstrong)
A monthly report on FOIA requests are provided in the packet.

14. Superintendent's Report (R) (Dr. Rowe)
Updates will be given at this time.

14.1. Donation Report 

15. President's Report (R) (Mr. Fleck)
Updates will be given at this time.

16. Items Removed from the Consent Agenda (A) (Mr. Fleck)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.

17. Consent Agenda / Roll Call (Mr. Fleck)
The following items have gone through the Committee of the Whole. Prior to adoption, revisions are presented here. Roll Call: Ayes / Nays / Motion __ 

17.1. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Melendy)

17.1.1. Elementary Band/Orchestra (A) (Dr. Schlichter)
Dr. Schlichter is seeking approval of the proposal for elementary band and orchestra programming. 

17.1.2. District Management Group (A) (Ms. Lombard)
Ms. Lombard is seeking approval of the DMGroup proposal for special education review services, including a deep study of supports for both students with and without IEPs, access to DMGroup's proprietary databases, and a Comprehensive External-Facing Findings Report, at a total cost of $95,000.00 as outlined in the attached proposal.

17.2. Policy Committee (A) (Mrs. Melendy, Mr. Troy, Mrs. Walker)

17.2.1. Policy
Recommended Changes for Board Policy November 2018, Issue 99.

17.3. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

17.3.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the purchase orders at $2,540,239.41; Imprest checks at $88,944.54; accounts payable at $2,619.87; and disbursements issued at $1,714,087.22.

17.3.2. Establish the Fiscal Year - Resolution (A) (Mr. Altmayer)
Administration is seeking approval of the Finance Committee to establish a fiscal year for Huntley Community SD158 as per 105ILCS 5/17-1, for the period of July 1, 2019 through June 30, 2020.

17.3.3. Designation of Person to Prepare a Tentative Budget - Resolution (A) (Mr. Altmayer)
A resolution seeking appointment of Mr. Altmayer as the person to prepare a Tentative Budget of the Board will be presented.

17.3.4. Extra-Curricular Committee Recommendations (A) (Mr. Altmayer)
The Huntley Extra-Curricular Committee reviewed and recommended additional stipend positions for the 2019-2020 school year. Administration is recommending approval as presented.

17.4. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

17.4.1. Asphalt Crackfill, Sealcoat and Traffic Paint Bid # 2019-43 (A) (Mr. Renkosik)
The Administration recommends the Building Committee make a recommendation to the Board of Education to award the Base Bid for Asphalt Crackfill, Sealcoat and Traffic Paint Bid # 2019-43 to Denler Inc. in the amount of $51,000.00 at the February 21, 2019 Regular Board Meeting.

17.5. Human Resources Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

17.5.1. HR Personnel Report (A) (Mr. Zehr)
Seeking approval of the personnel reports provided and reviewed by the Board, which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests, as presented.

17.5.2. Creation of a New Course Memorandum of Understanding (A) (Mr. Zehr)
Seeking approval at the next Regular Board Meeting of the Memorandum of Understanding between HEA and the Board of Education regarding the creation of a new course.

18. Action Items / Roll Call (A) (Mr. Fleck)
(Action items may or may not have gone through committee and require separate action.)

18.1. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Supplemental Purchase Orders Report at $1,026,134.76 and the Supplemental Accounts Payable Report at $14,545.00, as presented. Roll Call: Ayes / Nays / Motion _

18.2. FY20 Budget - Draft One - Summary Memorandum and 5 Year Plan (A) (Mr. Altmayer)
Mr. Altmayer will present the FY20 budget draft one summary memorandum and 5 Year Plan. Roll Call: Ayes / Nays / Motion _

19. Public Comment (Mr. Fleck)

20. Adjournment (A) (Mr.Fleck)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion _