December 20, 2018 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (Mr. Fleck)
Call to Order the Regular Board of Education meeting for Thursday, December 20, 2018 at _____ p.m.  A quorum must be met. Roll Call: Ayes  (    )  Absent (     )  
Mr. Quagliano, Mr. Gentry, Mr. Geheren, Mr. Troy, Mr. Fleck, Mrs. Melendy, Mrs. Walker

2. Closed Session / Roll Call (A) (Mr. Fleck)
Motion to enter into closed session at _ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel;  (9) Student Disciplinary; (21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review as mandated; and the verbatim record may be destroyed. 
Roll Call: Mrs. Walker, Mr. Fleck,  Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy  Ayes / Nays / Absent / Motion _

2.1. Exit or Suspend Closed Session / Voice Call (A)
Motion to exit or suspend closed session at _ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion _

3. Resume in Public Session / Roll Call (A) (Mr. Fleck) approx. 7:00 p.m.
Resume the Regular December 20, 2018  meeting at _ p.m. Roll Call: Ayes / Absent / Motion _
Members:  Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Walker

3.1. Action as Required of the Board / Roll/Voice Call (A) (President)
Will come from the Board. Roll/Voice Call: Ayes / Nays / Motion _

4. Pledge of Allegiance 
Principal, Dr. Zayas, and Chesak Elementary students who will be leading the Pledge are: Maryn Harris, Eric Tang, Peyton Gotsch, Logan Bobby, Claire Dugena, Malik Bridges, Nathan Frankowitch and Alexander Salgado Navarro.

5. Suspend Regular Meeting (A) (Mr.Fleck) (approx. 7:00 p.m.)
Motion to suspend the regular meeting at _ p.m. to hold the Waiver and Levy Hearing. Voice Call: Ayes / Nays / Motion _

6. Waiver Hearing - Statement of Affairs Application (A) (At Approximately 7:00 p.m.)

7. Levy Hearing (A) (At Approximately 7:05 p.m.)

8. Resume Regular Meeting (A) Fleck)
Resume the Regular Meeting at ____ p.m. Roll Call: Ayes / Absent / Motion _
Members: Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Walker

9. Public Comment as per Policy 2:230 (Mr. Fleck)
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

10. Revision and Adoption of the Agenda (A) (Mr. Fleck)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

11. Associate Superintendent's Report (Ms. Lombard)
Ms. Lombard will report updates. 

12. Assistant Superintendent Learning and Innovation (Dr. Schlichter)
Dr. Schlichter will report updates.

13. Chief Technology Officer  (Dr. Budzynski)
Dr. Budzynski will report updates.

14. Chief Financial Officer/Treasurer  (Mr. Altmayer)
Mr. Altmayer will report updates.

15. Human Resources Report (Mr. Zehr)
Updates will be given at this time.

16. Community Relations & Student Outreach (Mrs.Melendy, Mr. Fleck, Mr. Geheren, Mrs. Walker)

16.1. Freedom Of Information Act (FOIA) Requests (R) (Mr. Armstrong)
Mr. Armstrong will report on FOIA requests.

17. Superintendent's Report (Dr. Rowe)

18. President's Report (Mr. Fleck)

19. Consent Agenda / Action / Roll Call (Mr. Fleck)
All of the following Consent Agenda items have gone through the Committee of the Whole. Prior to adoption, revisions are presented here. Roll Call: Ayes / Nays / Motion _
Members: Mrs. Walker,  Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy 

19.1. Minutes (A) (Mrs. Stock)
Seeking approval of the following minutes of the Committee of the Whole Nov. 1, 2018 and the Regular Nov. 8, 2018 meetings as presented at the meeting.

19.2. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

19.2.1. Payables  (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Purchase Orders at $764,155.89; Imprest checks at $151,068.91 ; Accounts Payable at $1,588.33; and Disbursements issued at $2,428,238.13. 

19.2.2. Revenue Contract Approval (A) (Mr. Altmayer)
Mr. Altmayer seeks the Board's approval of various fund raiser contract agreements submitted from the schools.
Recommendation: Seeking approval of the Board as presented.

19.3. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

19.3.1. Floor Finish Replacements Bid # 2018-29 (A) (Mr. Renkosik)
The Building Committee made a recommendation to the Board of Education to award the Floor Finish Replacements Bid #2018-29 to the lowest, most responsible bidder: Johnson Floor Company at a bid price of $469,675.00 at the December 20, 2018 Regular Board Meeting

19.3.2. Change Order No. 5 to Contract with Abbey Paving and Seal Coating, Inc. (A) (Mr. Renkosik)
The Building Committee made a recommendation to the Board of Education to approve the proposed Change Order No. 5 to the contract with Abbey Paving and Sealcoating, Inc. in the amount of $25,446.28 (a credit to the District) at their December
20, 2018 Regular Board Meeting.

19.3.3. Change Order No. 1 to Contract with Pro Com Systems (A) (Mr. Dean)
The Building Committee made a recommendation to the Board of Education that they approve proposed Change Order No.1 to the contract with ProCom Systems in the amount of -$17,480 at the December 20, 2018 Regular Board Meeting.

19.3.4. Pavement Improvements Bid # 2018-19a (A) (Mr. Renkosik)
The Building Committee made a recommendation to the Board of Education to award
Pavement Improvements Bid #2018-19a to Arrow Road Construction in the amount of
$1,324,256.00 at the December 20, 2018 Regular Board Meeting.

19.4. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Melendy)

19.4.1. Education Advisory Board (EAB) Agreement (A) (Dr. Schlichter)
Dr. Schlichter will seek approval of the agreement with EAB as a research and implementation support group to meet the Strategic the Plan needs.

19.5. Human Resources Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

19.5.1. Air Brake Endorsement Memorandum of Understanding  (A) (Mr. Zehr)
Seeking approval of the Memorandum of Understanding regarding Air Brake Endorsements for Bus Drivers.

19.5.2. HR Personnel (A) (Mr. Zehr)
Seeking approval of the personnel reports provided and reviewed by the Board which includes explanations for resignations, retirements, terminations, employment,  contract revisions, and leave requests.

19.5.3. Resource Officer Contracts (A) (Mr. Zehr)
Seeking approval of Resource Officer contracts.

20. Items Removed from Consent Agenda (A) (Mr. Fleck)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.
Roll / Voice Call: Ayes / Nays / Motion _

21. Action Items / Roll Call (A) (Mr. Fleck)
(Action items may or may not have gone through committee and require separate action.)

21.1. Supplemental Purchase Orders and Supplemental Accounts Payables (A) (Mr. Altmayer)
Administration recommends approval of the Supplemental Purchase Orders Report at $2,277,074.98 and the Supplemental Accounts Payable Report at $21,577.35 as presented.
Roll Call: Ayes / Nays / Motion __

21.2. Levy 2019 - Property Tax Extension (A) (Mr. Altmayer)
The  Tax Levy Hearing was held at 7pm on December 20, 2018 at the Administration Building, seeking approval of the 2018 Levy presented at the Levy Hearing. 
Roll Call: Ayes / Nays / Motion _

21.3. Application for Waiver of School Code 105ILCS 5/10-17 Statement of Affairs (A) (Mr. Altmayer)
The Waiver Hearing was held separate from the Regular Meeting. Mr. Altmayer is seeking approval of  Application of Waiver of School Code 105ILCS 5/10-17 Statement of Affairs for the 2020-2022 school year, as presented.
Roll Call: Ayes (    ) / Nays (      ) / Motion _

22. Public Comment (Mr. Fleck)

23. Adjournment (A) (Mr. Fleck)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __