October 18, 2018 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (Mr. Fleck)
Call to Order the Regular Board of Education meeting for Thursday, October 18, 2018 at ____ p.m.  A quorum must be met.
Roll Call: Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Walker      
Ayes (    )   / Nays (    )  / Absent (    )  Motion ____

2. Closed Session  / Roll Call (A) (Mr. Fleck)
Move to enter into closed session at ____ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, 5 ILCS.120/2(c)(1).  (9) Student Disciplinary, 5 ILCS 120/2(c)(9)  (14) Discussion of minutes of meetings lawfully closed under this Act, 5 ILCS 120/2(c)(21).
 Roll Call: Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Walker
  Ayes (    )  / Nays (    )   /    Absent (    )   / Motion ____

2.1. Exit or Suspend Closed Session / Voice Call (A) (Mr. Fleck)
Motion to exit or suspend closed session at  _____ p.m. and return to open session.
  Voice Call: Ayes  (     ) / Nays (    ) / Absent  (       ) Motion ____.

3. Resume in Public Session / Roll Call (A) (Mr. Fleck)
Resume the Regular Meeting at ____ p.m.
Voice Call: Ayes: (    ) / Nays (    ) / Absent (    ) Motion __.
Members:  Mrs. Melendy, Mr. Gentry, Mr. Quagliano, Mr. Troy, Mr. Geheren, Mr. Fleck, Mrs. Walker

3.1. Action as required / Roll / Voice Call  (Mr. Fleck)
Will come for the Board. Roll / Voice Call : Ayes (    ) / Nays (    ) / Absent (    ) Motion __.
Members: Mr. Fleck, Mr. Gentry, Mr. Troy, Mr. Geheren, Mr. Quagliano, Mrs. Melendy, Mrs. Walker

4. Pledge of Allegiance 
Principal Iddings and students from Leggee Elementary School leading the Pledge are: Elizabeth Hardt, Megan Kiggundu, Hania Mekonnen, Robert Rivers, Trenton Rogers, and Olivia Tolliver.

5. Public Comment as per Policy 2:230
Members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting, to the Board President or Secretary.

6. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Fleck)
Motion to adopt the agenda as presented or with changes.
Voice Call: Mr. Gentry, Mr. Fleck, Mr. Quagliano, Mr. Geheren, Mrs. Melendy, Mrs. Walker, Mr. Troy 
Ayes (    )  / Nays (    )   / Absent (    )  Motion __

7. Associate Superintendent's Report (R) (Ms. Lombard)
Updates will be given at this time. 

8. Assistant Superintendent Learning and Innovation  (R) (Dr. Schlichter)
Updates will be given at this time.

9. Chief Financial Officer/Treasurer (R) (Mr. Altmayer)
Updates will be given at this time.

10. Human Resources Report (R) (Mr. Zehr)
Updates will be given at this time.

11. Director of Information Technology (R) (Dr. Budzynski)
Updates will be given at this time. 

12. Community Relations & Student Outreach (R) (Mr. Armstrong)

12.1. Freedom Of Information Act (FOIA) Requests (R) (Mr. Armstrong)
Recommendation: For informational purposes only

13. Superintendent's Report (R) (Dr. Rowe)
Updates will be given at this time.

13.1. Donation Report

14. President's Report (R) (Mr. Fleck)
Updates will be given at this time.

15. Consent Items (A) / Roll Call (Mr. Fleck)
All of the following Consent Agenda items have gone through the Committee of the Whole. Prior to adoptions, revisions are presented here. 
Roll Call: Ayes (    ) / Nays (    ) / Absent (    ) Motion __.

15.1. Board of Education- Minute Review (A) (Mrs. Stock)
Seeking Approval of the following Minutes from the Sept. 6th Special Mtg., Sept 6th COW, Sept. 20th Reg. Mtg., Sept. 6th Closed Session, and Sept. 20th Closed Session.

15.2. HR Personnel Report (A) (Mr. Zehr)
Seeking approval of the Personnel Reports provided and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented. 

15.3. Insurance Selection and Rate Recommendations for 2019 (A) (Mr. Zehr)
Mr. Zehr will seek approval of the insurance selection and rate recommendations for 2019 as presented.  

15.4. Superintendent Contract Addendum (A) (Mr. Zehr)
Mr. Zehr will seek approval of the addendum to the Superintendent contract regarding strategic planning bonus date as presented.

15.5. Proposed International Trip: Barcelona, Madrid, and Global Leadership Summit (A) (Dr. Schlichter)
Dr. Schlichter will seek approval of the international trip that would allow HHS Students the opportunity to travel to Barcelona and Madrid and attend the Global Leadership Summit in the summer of 2020.

15.6. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Purchase Orders at $2,391,155.53; Accounts Payable at $4,000.91; Imprest checks at $2,475.85; and Disbursements issued at $6,008,524.72.

15.7. Revenue Contract (A) (Mr. Altmayer)
Seeking approval of the fundraising contracts as presented.

16. Items Removed from the Consent Agenda (A) (Mr. Fleck)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.
Voice / Roll Call:  Ayes (    ) / Nays (    ) / Absent  (    )

17. Action Items / Roll Call (A) (Mr. Fleck)
(Action items may or may not have gone through committee and require separate action.)

17.1. FY2018 Audit and Annual Financial Report (AFR) (A) (Mr. Altmayer)
Mr. Chris Scalet from Evans, Marshall & Peace will present the FY18 Audit and AFR. Administration is seeking approval of the FY18 Audit and AFR. 
Roll Call:  Ayes (   ) Nay (   ) / Motion __

17.2. Transportation Bus Purchases (A) (Mr. Altmayer)
In an effort to meet the current needs of several students, the District is in need of additional wheelchair buses.  Roll Call: Ayes (    ) / Nays (    ) / Absent (    ) Motion __.

17.3. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
Mr. Altmayer provided the Supplemental Purchase Orders Report at $126,974.37 and the Supplemental Accounts Payable Report at $11,607.50 seeking approval to issue payment.
Roll Call: Ayes (    ) / Nays (    ) / Absent (    ) Motion __.

18. Public Comment as per Policy 2:230 (Mr. Fleck)
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting, to the Board President or Secretary.

19. Adjournment (A) (Mr. Fleck)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes  (    )  / Nays (     )  / Motion __.