July 19, 2018 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (President, Mr. Fleck)
Motion to Call to Order the July 19, 2018 Regular Meeting of the Board of Education at __ p.m. A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Closed Session / Roll Call (A) (Mr. Fleck)
Motion to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (2) Collective negotiating matters, (9) Student Discipline (11) Litigation, and (21) Discussion of minutes of meetings lawfully closed under this Act.  
Roll Call: Ayes / Nays / Absent / Motion __

2.1. Exit or Suspend Closed Session / Voice Call (A) (Mr. Fleck)
Motion to exit or suspend closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays / Motion __

3. Resume in Public Session / Roll Call (A) (Mr. Fleck) approx. 7:00 p.m.
Motion to resume the regular meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

4. Pledge of Allegiance

5. Public Comment (Mr. Fleck)
As per Policy 2:230, public comment can be made during this portion of the meeting.

6. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Fleck)
Move to adopt the agenda as presented (or with changes). Voice Call: Ayes / Nays / Motion __

7. Associate Superintendent's Report (Ms. Lombard)
Updates will be given at this time.

8. Curriculum & Instruction (C&I) Report (Dr. Schlichter)
Updates will be given at this time.

9. Human Resources (HR) Report (Mr. Zehr)
Updates will be given at this time.

10. Fiscal Report (Mr. Altmayer)

10.1. Revenues and Expenditures Report (R)
Mr. Altmayer will highlight the Financial Executive Summary.

10.2. Monthly Fiscal Reports (R) 
Mr. Altmayer will present the monthly fiscal update and paid activity funds.

11. Buildings & Grounds Report (Mr. Renkosik)

11.1. O&M Updates (R)
Mr. Renkosik will provide the O&M updates.

12. Community Relations and Student Outreach (Mrs. Melendy - Chair, Mr. Geheren)

12.1. Freedom Of Information Act (FOIA) Requests (R) (Mr. Armstrong)
A monthly report of the FOIA request is provided in the packet.

13. Chief Technology Officer Report (Dr. Budzynski)
Updates will be given at this time.

14. Superintendent's Report  (Dr. Rowe)
Updates will be given at this time.

14.1. Donations, Gifts and Grants (R) (Dr. Rowe)
Dr. Rowe will report on the donations, gifts and grants at this time for Board acknowledgement. 

15. President's Report (Mr. Fleck)

16. Action Items / Roll Call (Mr. Fleck)
All of the following items require action.
Roll/Voice Call: Ayes / Nays / Motion __

16.1. Board of Education Minutes (A) (Mrs. Stock)
Seeking approval of the following BOE meeting minutes as presented:  COW 6-7-18 Meeting minutes, Regular Meeting minutes 6-21-18.
Voice Call: Ayes / Nays / Motion __

16.2. Executive Closed Session Minutes (A) (Mrs. Stock)  
Seeking approval of the following Executive Closed Session minutes as presented in Executive Closed Session 6-21-18.
Voice Call: Ayes / Nays / Motion __

16.3. HR Personnel and Addendum Reports (A) (Mr. Zehr)
Seeking approval of the Personnel Reports provided and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented.
Roll Call: Ayes / Nays / Motion __

16.4. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Purchase Orders issued at $5,184,039.96;  Imprest issued at $11,050.53 and Disbursements issued at $13,725,688.81, as presented.
Roll Call: Ayes / Nays / Motion __

16.5. FY19 Budget Tentative Draft (A) (Mr. Altmayer)
Mr. Altmayer will present for approval the FY19 Budget Tentative Draft. 
Roll Call: Ayes / Nays / Motion __

16.6. FY19 Budget Hearing (A) (Mr. Altmayer)
Administration will recommend the date and time of the Budget Hearing for the FY19 Budget.
Roll Call: Ayes / Nays / Motion __

16.7. Centegra - Statement of Work - Health Evaluation Services (A) (Mr. Zehr)
Mr. Zehr will present a Statement of Work for Health Evaluation Services with Centegra. This is an effort to improve the health of our medical insurance plan members and reduce the overall cost of the plan through increased wellness.
Roll Call: Ayes / Nays / Motion __

16.8. Job Descriptions (A) (Mr. Zehr)
Mr. Zehr will present updates to the following job descriptions. Assistant Director of Operations and Maintenance, Associate Superintendent, Chief Financial Officer, Director of Communication and Public Engagement, and the Director of Operations and Maintenance. 
Roll Call: Ayes / Nays / Motion __

16.9. Amendment No. 1 to the Contract with Advantage Mechanical for HVAC PM Services (A) (Mr. Renkosik)
The Administrations recommends the BOE award Amendment No. 1 to Advantage Mechanical in the amount of $3,426.00 per year at the July 19th, 2018 Regular Board Meeting. 
Roll Call: Ayes / Nays / Motion __

16.10. Change Order No. 2 to the Contract with Abbey Paving for Pavement Improvements (A) (Mr. Renkosik)
The Administration recommends that the Board of Education approve proposed Change Order No. 2 to the contract with Abbey Paving and Sealcoating, Inc. not to exceed the amount of $_________  for the work outlined above and in the attached Abbey Paving letters dated _________, 2018 at the July 19, 2018 Regular Board Meeting.  
Roll Call: Ayes / Nays / Motion __

16.11. Asphalt Repairs Bid # 2018-42a (A) (Mr. Renkosik)
The Administration recommends the Board of Education award the Asphalt Repairs Bid to ___________________ in the amount of $__________________________ at the July 19, 2018 Regular Board Meeting.
Roll Call: Ayes / Nays / Motion __

16.12. Exterior Masonry Remediation Bid #2018-41 at Martin Elementary School (A) (Mr. Renkosik)
The Administration recommends the Board of Education award the Exterior Masonry Remediation Bid to _______________________ in the amount of $___________________ at the July 19, 2018 Regular Board Meeting.
Roll Call: Ayes / Nays / Motion __

16.13. Policy Committee (A)
Upon review of the Board at the June 21, 2018 Regular Meeting, the following policies were revised in keeping with the School District's goal to maintain accurate and legally responsible policy.
Roll Call: Ayes / Nays / Motion __

16.14. Multi-Year Contract (A) (Mr. Zehr)
Seeking approval of multi-year contract.
Roll Call: Ayes / Nays / Motion __

17. Public Comment (Mr. Fleck)

18. Adjournment (A) (Mr. Fleck)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __