May 3, 2018 at 6:10 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (Mr. Drzal)    Meeting will begin at approximately 6:10 p.m. or immediately after the special meeting.
Call to Order the Committee of the Whole meeting  for Thursday, May 3, 2018 at _ p.m.  A quorum must be met. Roll Call: Ayes / Absent / Motion _

2. Pledge of Allegiance 
Mrs. Anna Hoyou, Principal of  Mackeben Elementary will introduce Mackeben students who will be leading the Pledge of Allegiance: Jayden Abbott, Sophia Erickson, Evan Frederick, Blake Fugarino, Joseph Ginter, Chase Hansen,  Anna Hein, Ally Hines and Charlotte Rossow.

3. Academic Spotlight (Mr. Zehr)
Tenure staff, retirees and staff with 20+ years of service will be recognized by the Board of Education at this time.

4. Public Comment
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion _

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Melendy)

6.1. McHenry County Regional Safe School Program (A) (Mr. Awrey)
Administration is recommending renewal of the McHenry County Regional Safe School Program (RSSP) by Resolution for the 2018-2019 school year.
Recommendation: Seeking approval of the Board at their next Regular meeting.

6.2. Student Handbooks (A) (Mr. Awrey)
Administration is recommending approval of the 2018-2019 Student Handbooks for all of the elementary schools, both middle schools, and high school, as presented; including the Athletic Handbooks.
Recommendation: Seeking approval of the Board at their next Regular meeting.

6.3. Overnight Trips Projected for 2018-2019 (R) (Dr. Schlichter)
Dr. Schlichter will share a list of the proposed overnight field trips for the 2018-2019 school year.
Recommendation: This report is for informational purposes only.

6.4. ECRA Contract (A) (Dr. Schlichter) 
Dr. Schlichter will present the extension of the contract with ECRA Group for approval. 
Recommendation: Seeking approval of the Board at their next regular meeting.   

6.5. Vanguard Vision Competency Based Education Pilot Update (R) (Dr. Schlichter)
The Board will hear an update from staff on plans for the Vanguard Vision competency based education pilot for 2018-19.
Recommendation: This report is for informational purposes only.

6.6. Motivis Contract (A) (Dr. Schlichter)    Dr. Schlichter will present the Motivis system as a tool for Vanguard Vision for use in the 2018-19 school year. This contract is proposed for approval of the Board at their next regular meeting.
Recommendation: Seeking approval of the Board at their next regular meeting.                                                                                                 

6.7. Power IEP Contract  (A) (Ms. Lombard)
The current Special Education IEP software company will be discontinued in June.  Special Education administration is recommending contracting with Power IEP.   Power IEP will support the special education department in efficiently writing accurate and compliant IEP's to appropriately meet student needs. The software will be the tool used to maintain accurate data to support compliance reporting to ISBE.
Recommendation: The Administration recommends that the Curriculum Committee move the PowerIEP contract in the amount $21,180 forward for approval at the regular Board of Education meeting on May 17, 2018.

7. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

7.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the purchase orders at $324,738.46; imprest checks at $58,874.88; and disbursements issued at $1,997,595.82.

7.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
The monthly revenue and expenditures report are for review and comment.

7.3. Fiscal Reports (R) (Mr. Altmayer)
Mr. Altmayer will report on the monthly fiscal updates and paid activity funds.

7.4. Village of Huntley Transition Fees (R)  (Mr. Altmayer)
The Village of Huntley is seeking policy direction from its Village Board regarding Developer Transition Fees.  
Recommendation: For Informational purposes only. 

7.5. Revenue Contract (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the proposed fundraising contracts and agreements, as presented.

8. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

8.1. Monthly Human Resources Updates (R) (Mr. Zehr)
Mr. Zehr will report on the monthly Human Resources updates.
Recommendation: For informational purposes only

8.2. 2018-2021 Advantage Behavioral Health LLC Agreement (A) (Mr. Zehr)
Administration is recommending renewal of the agreement with Advantage Behavioral Health LLC, to provide the Employee Assistance Program (EAP), for the 2018-2021 school year.
Recommendation: Seeking approval of the Board at their next Regular meeting.

9. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

9.1. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on the O&M project updates.

9.2. Ice Melt Bid (A) (Mr. Renkosik)
Mr. Renkosik will present the proposed Ice Melt Bid # 2018-40
Recommendation: Seeking approval at the next Regular Board Meeting.

9.3. Custodial Services RFP #2018-05  (A) (Mr. Renkosik)
Mr. Renkosik will present the custodial services for prosposal.
Recommendation:It is the recommendation of the Administration to accept the Alternate Bids #1 and #2 as part of this service agreement along with the proposed adjustments to the manpower as stated in the analysis attached. 

9.4. Change Order # 1 to Contract with Weatherguard Roofing for
Roof Replacement Bid # 2017-68a Conley and Mackeben Elementary Schools (A) Mr. Renkosik)
Mr. Renkosik will present the Change Order #1 to Contract with Weatherguard Roofing for Roof Replacement Bid #2017-68a.
Recommendation: The Administration requests that the Building Committee recommend to the BOE the approval of Change Order #1 to Weatherguard Roofing Company in the amount of Deduct $21,720.00 at the May 17, 2018 Regular Board Meeting.

10. Legislation Committee (Mr. Fleck -chair, Mr. Quagliano, Mr. Geheren)

10.1. Legislation Updates (D) (Mr. Fleck)
Legislative updates will be given.

10.2. Board of Education (Mr. Drzal)

10.2.1. Board of Education Minutes (A) (Mrs. Stock)
The draft minutes of the Committee of the Whole April 5, 2018, Special Meeting April 5, 2018 and the  BOE Regular Meeting April 19, 2018  are being recommended for approval.
Recommendation: Seeking approval of the Board at their next Regular meeting.

10.2.2. Board of Education Closed Session Minutes (A) (Mrs. Stock)
Mrs. Stock will present the Closed Session Minutes From March 22rd, 23rd, 24th, for the Board to review and approve at the Regular meeting on May 17, 2018.

11. Closed Session / Roll Call (A) (Mr. Drzal)
Motion to enter into closed session at _ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body; (2) Collective Negotiating Matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated; and the verbatim record may be destroyed as indicated per law (5ILCS120/2.06 (c)). Roll Call: Ayes / Nays/ Absent / Motion _

11.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at _ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion _

12. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at _ p.m. Roll Call: Ayes / Absent / Motion _

13. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at _ p.m. Voice Call: Ayes     / Nays     /      Motion _