February 22, 2018 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (President Mr. Drzal)
Call to Order the Thursday, February 22, 2018 Board of Education's Regular meeting at __ p.m. A quorum must be met.
Roll Call: Ayes / Absent / Motion _

2. Closed Session  / Roll Call (A) (Mr. Drzal)
Move to enter into Closed Session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act. Roll Call: Ayes / Nays / Absent / Motion _

2.1. Exit or Suspend Closed Session / Voice Call (A)
Move to exit or suspend Closed Session at __ p.m. and return to Open Session.
Voice Call: Ayes / Nays / Motion __

3. Resume in Public Session / Roll Call (A) (Mr. Drzal) approx. 7:00 p.m.
Resume the Regular Meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

3.1. Action as required / Roll Call (Mr. Drzal)
Will come from the Board. Roll Call: Ayes / Nays /Absent / Motion __
Members: Mr. Drzal, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy

4. Pledge of Allegiance (Mr. Drzal)
Marlowe Middle School Principal, Henry Soltesz, will introduce the following students who will lead us in the pledge: Megan Boyle, Brittany Tortorice, and Claudia Zuniga.

5. Student Recognition by the Board of Education (Mr. Awrey)
Heineman Middle School had three teams enter the NFPA Fluid Power Action Challenge. The Board of Education will recognize the students' achievements.

6. Public Comment (President)
As per Policy 2:230, public comment can be made during this portion of the meeting. (Forms are available at the agenda table and should be submitted prior to the meeting to the President or Secretary.)

7. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Drzal)
Move to adopt the agenda as presented (or with changes). Voice Call: Ayes / Nays / Motion __

8. Associate Superintendent's Report  (R) (Mr. Awrey)
Updates will be given at this time.

9. Associate Superintendent's Report (R) (Ms. Lombard)
Updates will be given at this time.

10. Curriculum & Instruction Report (R) (Dr. Schlichter)
Updates will be given at this time.

11. Fiscal Services Report (R) (Mr. Altmayer)
Updates will be given at this time.

12. Human Resources Report (R) (Mr. Zehr)
Updates will be given at this time.

13. Community Relations & Student Outreach (Mr. Armstrong)

13.1. Freedom of Information Act (FOIA) Requests (R) (Mr. Armstrong)
A monthly report on FOIA requests are provided in the packet.

14. Superintendent's Report (R) (Dr. Hawk)
Updates will be given at this time.

15. President's Report (R) (Mr. Drzal)
Updates will be given at this time.

15.1. Superintendent Search Update (R) (Mr. Drzal)
Representatives from Hazard, Young, Attea & Associates (HYA) will present the Superintendent Leadership Report and update on the superintendent search process.

16. Consent Agenda / Roll Call (Mr. Drzal)
The following items have gone through the Committee of the Whole. Prior to adoption, revisions are presented here. Roll Call: Ayes / Nays / Motion _ 

16.1. HR Personnel Report (A) (Mr. Zehr)
Seeking approval of the personnel reports provided and reviewed by the Board, which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests, as presented.

16.2. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Melendy)

16.2.1. Summer School (A) (Dr. Schlichter)
At the February 1, 2018 Committee of the Whole, the C&I Committee recommended approval of the 2018 Summer School proposal as presented.

16.3. Policy Committee (Mr. Drzal-chair, Mrs. Melendy, Mr. Troy)

16.4. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

16.4.1. Payables (A) (Mr. Altmayer)
At the February 1, 2018 Committee of the Whole, the Finance Committee recommended approval of the purchase orders at $397,144.53; Imprest checks at $95,000.49; accounts payable at $689.21 and disbursements issued at $985,154.88, as presented.

16.4.2. Establish the Fiscal Year - Resolution #2018-02-01 (A) (Mr. Altmayer)
At the February 1, 2018 Committee of the Whole, the Finance Committee recommended approval to establish a fiscal year for Huntley Community School District 158 as per 105ILCS 5/17-1, for the period of July 1, 2018 through June 30, 2019, by resolution.

16.4.3. Designation of Person to Prepare a Tentative Budget - Resolution #2018-02-02 (A) (Mr. Altmayer)
At the February 1, 2018 Committee of the Whole, the Finance Committee recommended the appointment of Mr. Altmayer as designated person to prepare a Tentative Budget of the Board by resolution.

16.5. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

17. Items Removed from the Consent Agenda (A) (Mr. Drzal)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.

18. Action Items / Roll Call (A) (Mr. Drzal)
(Action items may or may not have gone through committee and require separate action.)

18.1. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Supplemental Purchase Orders Report at $2,340,317.35 and the Supplemental Accounts Payable Report at $12,331.62, as presented. Roll Call: Ayes / Nays / Motion _

18.2. Board Member Expenses (A) (Mr. Altmayer)
Per the Local Government Travel Expense Control Act (50 ILCS 150/15), all Board member expenses must be approved by a roll call vote at an open meeting of the Board.
Roll Call: Ayes (      ) / Nays (      ) / Motion ___.

18.3. Reciprocal Reporting Agreement (A) (Mr. Altmayer)
In cooperation with the area law enforcement agencies and the District Emergency Management Team; Administration is seeking approval of the Reciprocal Reporting Agreements.

18.4. Property Tax Appeal Request to Intervene Resolution - Resolution #2018-02-03 (A) (Mr. Altmayer)
A Resolution is to accompany each Request to Intervene filed in any Property Tax Appeal and County Board of Review case.  This Resolution authorizes Klein, Thorpe & Jenkins to intervene when requested by Administration.

18.5. 2017-2018 Extra-Curricular Committee Recommendations (A) (Mr. Altmayer)
At the February 1, 2018 Committee of the Whole, the Huntley Extra-Curricular Committee reviewed and recommended additional stipend positions for the 2018-19 school year. Administration is recommending approval for all Tiers. Roll Call: Ayes / Nays / Motion _

18.6. FY19 Budget - Draft One - Summary Memorandum and 5 Year Plan (A) (Mr. Altmayer)
Mr. Altmayer will present the FY19 budget draft one summary memorandum and 5 Year Plan. Roll Call: Ayes / Nays / Motion _

18.7. Equipment Declared as Surplus (A) (Mr. Altmayer)
The Finance Committee is recommending the approval of a list of items to be Declared as Surplus that are either non-functional or it has exceeded its useful life for the District as presented.

18.8. Memo of Understanding (A) (Mr. Zehr)
Mr. Zehr is seeking approval of a Memo of Understanding between the BOE and the HEA. 
Roll Call: Ayes (      ) / Nays (      ) / Motion ___.

19. Public Comment (Mr. Drzal)

20. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion _