December 14, 2017 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call to Order the Regular Board of Education meeting for Thursday, December 14 2017 at _____ p.m.  A quorum must be met. Roll Call: Ayes  (    )  Absent (     )  Mr. Quagliano, Mr. Gentry, Mr. Geheren, Mr. Troy, Mr. Fleck, Mrs. Melendy, Mr.Drzal

2. Closed Session / Roll Call (A) (Mr. Drzal)
Motion to enter into closed session at _ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review as mandated; and the verbatim record may be destroyed. 
Roll Call: Mr. Drzal, Mr. Fleck,  Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy  Ayes / Nays / Absent / Motion _

2.1. Exit or Suspend Closed Session / Voice Call (A)
Motion to exit or suspend closed session at _ p.m. and return to open session. Voice Call: Ayes / Nays / Motion _

3. Resume in Public Session / Roll Call (A) (President) approx. 7:00 p.m.
Resume the Regular December 14, 2017 meeting at _ p.m. Roll Call: Ayes / Absent / Motion _
Members: Mr. Drzal, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy

3.1. Action as Required of the Board / Roll/Voice Call (A) (President)
Will come from the Board. Roll/Voice Call: Ayes / Nays / Motion _

4. Pledge of Allegiance 
Principal, Dr. Zayas, and Chesak Elementary students who will be leading the Pledge are Claire Dugena, Chloe Mesmer, Hailey Cratty, Dylan Pavlovic, Jacob Steinbach and Lucas Reed

5. Suspend Regular Meeting (A) (Mr. Drzal) (approx. 7:00 p.m.)
Motion to suspend the regular meeting at _ p.m. to hold the Levy Hearing. Voice Call: Ayes / Nays / Motion _

6. Waiver Hearing - Statement of Affairs Application (A) (At Approximately 7:00 p.m.)

7. Levy Hearing (A) (At Approximately 7:05 p.m.)

8. Resume Regular Meeting (A) (President)
Resume the Regular Meeting at ____ p.m. Roll Call: Ayes / Absent / Motion _
Members: Mr. Drzal, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy

9. Public Comment as per Policy 2:230 (Mr. Drzal)
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

10. Superintendent Search Firm Interviews (R) (Mr. Drzal)
The board will interview professional superintendent search firms.   A firm will ultimately be selected to assist the Board's search for the 2018-2019 superintendent.

11. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

12. Curriculum and Instruction Report (Dr. Schlichter)
Recommendation: For informational purposes only.

13. Associate Superintendent Report (Mr. Awrey)
Updates will be given at this time.

14. Fiscal Services Report (Mr. Altmayer)
Updates will be given at this time.

15. Human Resources Report (Mr. Zehr)
Updates will be given at this time.

16. Community Relations & Student Outreach (Mrs.Melendy, Mr. Drzal, Mr. Geheren)

16.1. Freedom Of Information Act (FOIA) Requests (R) (Mr. Armstrong)
Recommendation: For informational purposes only

17. Superintendent's Report (Dr. Burkey)

18. President's Report (Mr. Drzal)

19. Consent Agenda / Action / Roll Call (Mr. Drzal)
All of the following Consent Agenda items have gone through the Committee of the Whole. Prior to adoption, revisions are presented here. Roll Call: Ayes / Nays / Motion _
Members: Mr. Drzal, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy 

19.1. Minutes (A) (Mrs. Stock)
Seeking approval of the following minutes of the Committee of the Whole Nov. 2, 2017 and the Regular Nov. 9, 2017 meetings as presented at the meeting.

19.2. Policy Committee (Mr. Drzal-chair, Mrs. Melendy, Mr. Troy)

19.2.1. Policy Committee (A) (Mr. Drzal, Mr. Troy, Mrs. Melendy)
Policy - First Reading: At the 12.07.17 Committee of the Whole meeting, the Policy Committee recommended a first reading of the following policies: 2:260 Uniform Grievance Procedure;  4:10 Fiscal and Business Management;  4:15 Identity Protection;  4:80 Accounting and Audits;  4:110 Transportation;  4:150 Facility Management and Building Programs;  4:170 Safety;  5:10 Equal Employment Opportunity and Minority Recruitment;  5:20 Workplace Harassment Prohibited;  5:90 Abused and Neglected Child Reporting;  5:100 Staff Development Program;  5:200 Terms and Conditions of Employment and Dismissal;  5:220 Substitute Teachers;  5:240 Suspension;  5:250 Leaves of Absence;  5:290 Employment Termination and Suspensions;  5:330 Sick Days, Vacation, Holiday, and Leaves;  6:20 School Year Calendar and Day;  6:50 School Wellness;  6:60 Curriculum Content;  6:150 Home and Hospital Instruction;  6:300 Graduation Requirements;  6:340 Student Testing and Assessment Program;  7:10 Equal Educational Opportunities;  7:15 Student and Family Privacy Rights;  7:20 Harassment of Students Prohibited;  7:70 Attendance and Truancy;  7:180 Prevention of and Response to Bullying, Intimidation, and Harassment;  7:190 Student Behavior;  7:250 Student Support Services;  7:270 Administering Medicines to Students;  7:305 Student Athlete Concussions and Head Injuries;  7:340 Student Records.
Recommendation: Seeking approval of the Board as presented

19.3. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

19.3.1. Payables  (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Purchase Orders at $546,517.38; Imprest checks at $ 194,685.62; Accounts Payable at $11,089.01; and Disbursements issued at $2,731,380.92. 
Recommendation: Seeking approval of the Board of the Payables as presented.

19.3.2. Revenue Contract Approval (A) (Mr. Altmayer)
Mr. Altmayer seeks the Board's approval of various fund raiser contract agreements submitted from the schools.
Recommendation: Seeking approval of the Board as presented.

19.4. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

19.4.1. Vehicle Replacement (A) (Doug Renkosik)
At the 12.7.17 COW, the B & G Committee recommend the Board of Education approve the
recommendation to purchase a new vehicle.
Recommendation:Seeking approval of the Board at their next regular meeting.

19.4.2. Roof Restoration and Replacement Bids 2017-68a (A) (Mr. Renkosik)
At the 12.7.17 COW, the B & G Committee Recommends the Board of Education approve the
proposed Roof System Replacements and Restorations - Bid #2017-68a(A).
Recommendation: Seeking approval of the Board at their next regular meeting.

19.5. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Melendy)

19.5.1. Huntley High School Additional New Courses: Speech Sequence and Orchestra (A)
 (Dr. Schlichter)
 At the 12.7.17 COW, the Board recommended the course proposals for an expanded HHS Speech sequence and an orchestra class be approved for the 2018-19 school year.
Recommendation: Seeking approval of the Board at the next regular meeting

19.5.2. HHS Proposal for Grading Period Procedure (A)
At the 12.7.17 COW, the Board recommended to adjust the HS grading period procedure for the 2018-19 school
year.
Recommendation: Seeking approval of the Board at the next regular meeting.

19.6. HR Personnel (A)
Seeking approval of the personnel reports provided and reviewed by the Board which includes explanations for resignations, retirements, terminations, employment,  contract revisions, and leave requests.
Recommendation: Seeking approval of the Board at the meeting 

20. Items Removed from Consent Agenda (A) (Mr. Drzal)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.
Roll / Voice Call: Ayes / Nays / Motion _

21. Action Items / Roll Call (A) (Mr. Drzal)
(Action items may or may not have gone through committee and require separate action.)

21.1. Equipment Declared as Surplus (A) (Mr. Altmayer)
The Finance Committee is recommending the approval of a list of items to be Declared as Surplus that are either non-functional or it has exceeded its useful life for the District as presented.
Recommendation: Seeking approval of the Board as presented.

21.2. Supplemental Purchase Orders and Supplemental Accounts Payables (A) (Mr. Altmayer)
Administration recommends approval of the Supplemental Purchase Orders Report at $1,955,205.17 and the Supplemental Accounts Payable Report at $6,200.62 as presented. Roll Call: Ayes / Nays / Motion __
Recommendation: Seeking approval of the Board of Supplementals as presented.

21.3. Levy 2017 - Property Tax Extension (A) (Mr. Altmayer)
At the November 9, 2017 Committee of the Whole, the Finance Committee recommended to hold a Tax Levy Hearing on December 14, 2017, seeking approval of the 2017 Levy extension, presented at the Levy Hearing. Roll Call: Ayes / Nays / Motion _

21.4. Application for Waiver of School Code 105ILCS 5/10-17 Statement of Affairs (A) (Mr. Altmayer)
The Waiver Hearing was held separate from the regular meeting. Mr. Altmayer is seeking approval of  Application of Waiver of School Code 105ILCS 5/10-17 Statement of Affairs for the 2018-2019 school year, as presented. Roll Call: Ayes (    ) / Nays (      ) / Motion _

22. Public Comment (Mr. Drzal)

23. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __