October 19, 2017 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (Mr. Drzal)
Call to Order the Regular Board of Education meeting for Thursday, October 19, 2017 at ____ p.m.  A quorum must be met.
Roll Call: Mr. Drzal, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy       
Ayes (    )   / Nayes (    )  / Absent (    )  Motion __

2. Closed Session  / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at ____ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (2) Collective Bargaining Matters, (9) Student Disciplinary, (11) Litigation, (21) Discussion of minutes of meetings lawfully closed under this Act.
 Roll Call:Mr. Drzal, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy
  Ayes (    )  / Nays (    )   /    Absent (    )   / Motion __.

2.1. Exit or Suspend Closed Session / Voice Call (A) (Mr. Drzal)
Motion to exit or suspend closed session at  _____ p.m. and return to open session. Voice Call: Ayes  (     ) / Nays (    ) / Absent  (       ) Motion __.

3. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Regular Meeting at ____p.m. Voice Call: Ayes: (    ) / Nays (    ) / Absent (    ) Motion __.
Members: Mr. Drzal, Mrs. Melendy, Mr. Gentry, Mr. Quagliano, Mr. Troy, Mr. Geheren, Mr. Fleck

3.1. Action as required / Roll / Voice Call  (Mr. Drzal)
Will come for the Board. Roll / Voice Call : Ayes (    ) / Nays (    ) / Absent (    ) Motion __.

4. Pledge of Allegiance 
Principal, Mr. Iddings and students from Leggee Elementary School leading the Pledge are: Jack Thompson, Jackson Spears, Mia Guarino, Victoria Bonura, Braeden Toepfer, Brayden Williams.

5. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

6. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Mr. Gentry, Mr. Fleck, Mr. Quagliano, Mr. Geheren, Mrs. Melendy, Mr. Drzal, Mr. Troy  Ayes (    )  / Nays (    )   / Absent (    )  Motion _

7. Associate Superintendent's Report (R) (Mr. Awrey)
Updates will be given at this time.
Recommendation: For informational purposes only.

8. Associate Superintendent's Report (R) (Ms. Lombard)
Ms. Lombard will report updates
Recommendation: For informational purposes only

9. Assistant Superintendent Curriculum (R) (Dr. Schlichter)
Dr. Schlichter will report updates.
Recommendation: For informational purposes only.

10. Fiscal Report (R) (Mr. Altmayer)
Updates will be given at this time.
Recommendation: For informational purposes only.

11. Human Resources Report (R) (Mr  Zehr)
Updates will be given at this time.
Recommendation: For informational purposes only.

12. Community Relations & Student Outreach (R) (Mr. Armstrong)

12.1. Freedom Of Information Act (FOIA) Requests (R) (Mr. Armstrong)
Recommendation: For informational purposes only

13. Superintendent's Report (R) (Dr. Burkey)
Updates will be given at this time.
Recommendation: For informational purposes only

14. President's Report (R) (Mr. Drzal)

15. Consent Items (A) / Roll Call (Mr. Drzal)
All of the following Consent Agenda items have gone through the Committee of the Whole. Prior to adoptions, revisions are presented here. Roll Call: Ayes (    ) / Nays (    ) / Absent (    ) Motion __.

15.1. Board of Education- Minute Review (A) (Mrs. Stock)
Seeking Approval of the following Minutes from the September 21, 2017 Regular BOE Meeting. 
Recommendation:  Seeking the approval of the Board.

15.2. HR Personnel and Addendum Reports (A) (Mr. Zehr)
Seeking approval of the Personnel Reports provided and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented.
Recommendation: Seeking approval of the personnel action items as presented.

15.3. Policy Committee (A) (Mr. Drzal, Mr. Troy, Mrs. Melendy)
Policy - First Reading: At the 10.12.17 Committee of the Whole meeting, the Policy Committee recommended a first reading of the following policies: 2:260 - Uniform Grievance Procedure; 6:80 - Teaching About Controversial Issues; 6:180 - Extended Instructional Programs; 8:70 - Accommodating Individuals with Disabilities.
Recommendation: Seeking Board's approval of the first reading at the meeting.

15.4. Curriculum and Instruction (C&I) (Mr. Geheren-Chair, Mr. Gentry, Mrs. Melendy)

15.4.1. Proposed International Trip-Eastern Europe and Global Summit (A) (Dr. Schlichter)
Dr. Schlichter is seeking approval from the Board for the international trip that would allow HHS students the opportunity to travel to Eastern Europe and attend the Global Leadership Summit in the summer of 2019.
Recommendation: Seeking approval from the Board.

15.5. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

15.5.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Purchase Orders at $2,420,271.52; Accounts Payable at $12,477.09; Imprest checks at $215,547.41; and Disbursements issued at $8,760,505.58.
Recommendation: Seeking approval of the Board at their next regular meeting.

15.5.2. ADP National Account Renewal (A) (Mr. Altmayer)
Administration recommends extending the current ADP master agreement for 5 years for its payroll, tax filing and time and labor management services.
Recommendation: Seeking approval from the Board.

15.5.3. Debt Refunding Opportunity (A) (Mr. Altmayer)
As part of the district's debt restructuring plan, Bob Lewis from PMA Securities, Inc. and Eric Anderson from Piper Jaffray & Co. will be here to present a refunding opportunity.
Recommendation: Seeking guidance from the Board at their next regular meeting.

15.5.4. Revenue Contract (A) (Mr. Altmayer)
Administration is seeking approval of the proposed fundraising contracts and agreements, as presented.
Recommendation: Seeking approval of the Board. 

15.6. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

15.6.1. Preventative Maintenance Service Agreement with Daikin Applied (A) (Mr. Renkosik)
At the 10.12.17 COW, the B & G Committee recommended the approval of the proposed new service agreement from Daikan Applied’s Assure Maintenance Agreement Proposal #:Q-00007196 dated 9/15/2017 for a three year preventative maintenance service agreement as presented.
Recommendation: Seeking approval of the Board. 

15.6.2. Engineering Agreement for Reed Road Campus Pavement Improvements (A) (Mr. Renkosik)
At the 10.12.17 COW, the B & G Committee recommended the approval of the Engineering Agreement for Reed Road Campus Pavement Improvements dated Sept. 22, 2017 from HR Green.
Recommendation:  Seeking approval from the Board.

15.6.3. Power Circuits in West Labs Bid 2017-31 (A) (Mr. Renkosik)
At the 10.12.17 COW, the B & G committee recommended the approval to award the bid to Carey Electric Cont., Inc. in the amount of $44,468.00 for Power Circuits in West Labs Bid 2017-31.
Recommendation: Seeking approval from the Board.

16. Items Removed from the Consent Agenda (A) (Mr. Drzal)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.
Voice / Roll Call:  Ayes (    ) / Nays (    ) /Absent  (    )

17. Action Items / Roll Call (A) (Mr. Drzal)
(Action items may or may not have gone through committee and require separate action.)

17.1. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
Mr. Altmayer provided the Supplemental Purchase Orders Report at $176,920.16 and the Supplemental Accounts Payable Report at $1,148.69 seeking approval to issue payment.
Roll Call:   Ayes    / Nays  /  Absent    Motion ____
Recommendation: Seeking approval from the Board.

17.2. FY2017 Audit and Annual Financial Report (AFR) (A) (Mr. Altmayer)
Mr. Chris Scalet from Evans, Marshall & Peace will present the FY17 Audit and AFR. Administration is seeking approval of the FY17 Audit and AFR. 
Roll Call:  Ayes (   ) Nay (   ) / Motion __
Recommendation: Seeking Approval from the Board.

18. Public Comment as per Policy 2:230 (Mr. Drzal)
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

19. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes  (    )  / Nays (     )  / Motion __.