June 15, 2017 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (President Mr. Drzal)
Call to Order the Regular meeting of the Board of Education for Thursday, June 15, 2017  at __ p.m.
Roll Call: Ayes / Absent / Motion _A quorum must be met.

2. Closed Session  / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (2) Collective Bargaining Matters, (9) Student Disciplinary, (11) Litigation, (21) Discussion of minutes of meetings lawfully closed under this Act . Roll Call: Ayes / Nays / Absent / Motion _

2.1. Exit or Suspend Closed Session / Voice Call (A)
Move to exit or suspend closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion __

3. Resume in Public Session / Roll Call (A) (President) approx. 7:00 p.m.
Resume the Regular meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

3.1. Action as required / Roll Call (President)
Will come from the Board. Roll Call: Ayes / Nays / Motion __

4. Pledge of Allegiance  (Mr. Drzal)

5. Student Recognition by the Board of Education (Mr. Awrey)
Students achieving State recognition is acknowledged by the Board of Education.

5.1. IHSA Girls 3A State Track Meet - Huntley High School (Mr. Rowe)
Mr. Rowe will present Head Track Coach Shawn Nordeen who will introduce Daryn Davis who placed 6th in the Triple Jump at the State Track Meet.

5.2. IHSA Boys 3A State Track Meet - Huntley High School (Mr. Rowe)
Mr. Rowe will present HHS Track Coach Jim Rolando who will introduce HHS Students who placed at the State Track Meet: Melvin Aninagyei-Bonsu, Eric Mooney, Zach Tepper and Dubem Anikamadu who placed 8th in State in the 4 x 100 Relay; Dubem Anikamadu who placed 8th place in the 100 Meter Dash and 8th place in the 200 Meter Dash.

5.3. IESA State Track Meet - 7th Grade Team / Marlowe Middle School (MMS) (Ms. Castans)
MMS Athletic Director, Ms. Castans will introduce the MMS students achieving state medals at the IESA Track Meet: Emmanuel Tinajero, Anthony Lorenzo, Evan Gronewold, Jake Leonard and Eduardo Diaz-Salazar who ran the 4 x 200 M Relay and finished 4th at the State Track Meet.
Ms. Castans will also introduce Manny Garza, Anthony Lorenzo, Eduardo Diaz-Salazar, Jake Leonard and Nate Ary who ran the 4 x 400M Relay and finished 1st at the State Track Meet.

5.4. Rank of Eagle Scout (Mr. Chris Struttman, Mr. Dan Banko and Mrs. Jennifer Broadfield)
Mr. Chris Struttman, Mr. Dan Banko and Mrs. Jennifer Broadfield will introduce and recognize Brady Cairns, Max Walsh, Tyler Boardfield and Ryan O'Sullivan for their achievement of Eagle Scout. Mr. Tom Gliot and Ms. Marian Walters of Troop 369 will introduce and recognize Tim Benz for his achievement of Eagle Scout.

6. Public Comment (President)
As per Policy 2:230, public comment can be made during this portion of the meeting.

7. Revision and Adoption of the Agenda / Voice Call (A) (President)
Move to adopt the agenda as presented (or with changes). Voice Call: Ayes / Nays / Motion __

8. Associate Superintendent's Report (Mr. Awrey)
Updates will be given at this time.

9. Chief Academic Officer's Report  (Dr. Schlichter)
Updates will be given at this time.

10. Fiscal Services Report (Mr. Altmayer)
Updates will be given at this time.

11. Human Resources (HR) Report (Mr. Zehr)
Updates will be given at this time.

12. Community Relations & Student Outreach (Mrs. Melendy-chair, Mr. Drzal, Mr. Geheren)

12.1. Freedom of Information Act (FOIA) Requests (R)
The monthly report on FOIA requests will be provided.

13. Superintendent's Report  (Dr. Burkey)

13.1. Donations, Gifts and Grants (Dr. Burkey)
The report of donations, gifts and grants given to the District during the month totaling $89,799.03

14. President's Report (Mr. Drzal)

15. Consent Agenda / Action / Roll Call (Mr. Drzal)
All of the following Consent Agenda items have gone through the Committee of the Whole.  Prior to adoption, revisions are presented here. Roll Call: Ayes / Nays / Motion __
Recommendation: Seeking approval and adoption of the Consent Agenda as follows: 

15.1. FY18 Salary Rate Change Recommendation - Non-Union Employees (A) (Mr. Zehr)
At the June 1, 2017 Committee of the Whole, the HR Committee recommended rate changes to the non-union support staff/professional staff and the administrative staff increase for FY18. Administration's recommendation is as presented and at the total non-union increase for FY18 is $221,279.31. Roll Call: Ayes / Nays / Motion _

15.2. HR Personnel and Addendum Reports (A) (Mr. Zehr)
Seeking approval of the personnel reports as provided in the published packet and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented.

15.3. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Melendy)

15.3.1. ESL/World Languages Review Report (A) (Dr. Schlichter)
At the June 1 2017 Committee of the Whole, the Committee recommended approval of the ESL/World Languages Review Report as presented.

15.3.2. Materials Adoption (A) (Dr. Schlichter)
At the May 4, 2017 Committee of the Whole Meeting, the C&I Committee recommended approval of the 2017-2018 materials adoption as presented. The materials have been on display since May 5, 2017, meeting the 30 day display requirement.

15.3.3. 2018-2019 School Calendar (A) (Mr. Awrey)
At the June 1, 2017 Committee of the Whole, the Committee recommended the 2018-2019 School Calendar for approval by the Board at the meeting.

15.4. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

15.4.1. Equipment Declared as Surplus (A) (Mr. Altmayer)
The Finance Committee is recommending the approval of a list of items to be Declared as Surplus that are either non-functional or it has exceeded its useful life for the District as presented.

15.4.2. Proposed Changes to Building Rental Fees (A) (Mr. Altmayer)
At the June 1, 2017 TheFinance Committee recommended seeking approval of the Board for the proposed changes to Building Rental Fees as presented at the meeting with a change from 5 years to 4 year phase in for Priority 2 Renters.

15.4.3. Payables (A) (Mr. Altmayer)
At the June 1, 2017 Committee of the Whole, the Finance Committee recommended the Purchase Orders at $994,316.64; Imprest checks at $122,299.15; Accounts Payable at $975.25; and Disbursements issued at $2,412,341.78; as presented.

15.4.4. Prevailing Wage Act - Resolution #2017-06-03 (A) (Mr. Altmayer)
At the June 1, 2017 Committee of the Whole, the Finance Committee recommended adoption of Prevailing Wage Act Resolution #2017-06-03 and direct publication of notice as required by State law and the Illinois Department of Labor regulations.

15.4.5. Designation of Depositories Resolution #2017-06-02 (A) (Mr. Altmayer)
At the June 1, 2017 Committee of the Whole, the Finance Committee recommended adoption of Designation of Depositories Resolution #2017-06-02 which includes the exhibit naming the financial institutions of: Harris Bank N.A., Illinois Institutional Investors Trust, Illinois School District Liquid Asset Fund Plus, The Bank of New York Mellon Trust Co. N.A., U.S. Bank, and UMB Bank, as the official depositories for funds of School District 158, as presented.

15.4.6. Revenue Contract Approval (A) (Mr. Altmayer)
At the June 1, 2017 Committee of the Whole, the Finance Committee recommended the various fund raiser contract agreements from schools as follows: vendor Great American benefiting Marlowe with a net revenue of $30,000; as presented.

15.4.7. IDOT Hazardous Busing Resolution #2017-06-01 (A) (Mr. Altmayer) 
The Illinois Department of Transportation (IDOT) constituting a Type I, Type II and Type III Hazard will be reviewed to transport students. Administration is recommending by Resolution for Continuance of the Hazardous Busing Program #2017-06-01 for Huntley Community SD158, as identified by school code 105ILCS 5/29-5.2.

15.5. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

15.5.1. Change Order to Trade Contract with Schroeder Asphalt Services for HHS Expansions and Renovations (A) (Mr. Renkosik)
At the June 1, 2017 Committee of the Whole, the Committee recommended the proposed Change Order to Schroeder Asphalt Services' contract for the HHS Additions and Renovations Project in the total amount of $24,964.00 as outlined in Lamp Inc.'s dated May 18, 2017 for approval at the meeting. 

15.5.2. Refuse and Recycled Materials Hauling and Disposal Bid #2017-13 (A) (Mr. Renkosik)
At the June 1, 2017 Committee of the Whole, the Committee recommended the MDC Environmental 3 Year Contract in the total contract term amount of $81,000.00 for approval of the Board at the meeting.

15.5.3. Change Order No. 1 to the Contract with Plote Construction Pavement Improvement Bid #2017-19 (A) (Mr. Renkosik)
At the June 1, 2017 Committee of the Whole, the Committee recommended Change Order No. 1 to the Contract with Plote Construction Pavement Improvement Bid # 2017-19 for approval of the Board at the meeting.

15.6. Board of Education (President-Mr. Drzal)

15.6.1. Minutes (A) 
The following draft Board minutes are for approval: May 4, 2017 Special Meeting as presented at the June 1, 2017 Committee of the Whole.

15.6.2. Membership Renewals with IASB and LUDA for 2017-2018 (A) (Dr. Burkey)
At the June 1, 2017 Committee of the Whole, the Committee recommended membership renewals with IASB (Illinois Association of School Boards) at $11,563.00 and LUDA (Large Unit District Association) at $3,000.00 for the 2017-2018 school year.

15.6.3. Strategic Plan Indicators 2016-2017 - Final Report (A) (Dr. Burkey)
At the June 1, 2017 Committee of the Whole, the Committee recommended approval of the District's 2016-2017 Strategic Plan Goals and Measures final report, reflecting 89.7% achievement.

15.6.4. Designation of Newspaper (A) (Dr. Burkey)
For affirmation of the Board for continuance with the Daily Herald as the official newspaper of Huntley Community School District 158.

15.6.5. Establish Regular Meetings 2017-2018 (A) (Dr. Burkey)
All school boards are required to hold Regular meetings, establish a schedule for them and provide a public notice as required by the OMA. Administration is requesting of the Board to continue with the 3rd Thursday of each month, except for November. Establish the meeting location at the Administrative Building in the Board Room, beginning at 6:00 p.m. (Policy 2:210) 

16. Items Removed from the Consent Agenda (A) (Mr. Drzal)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.

17. Action Items / Roll Call (A) (Mr. Drzal)
(Action items may or may not have gone through committee and require separate action.)

17.1. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
Mr. Altmayer provided the Supplement Purchase Orders Report at $4,617,748.36 and the Supplemental Accounts Payable Report at $4,536.59 seeking approval to issue payment and for approval. Roll Call: Ayes / Nays / Motion __

17.2. Masonry Repairs and Sealant Replacement Bid #2017-41(A) (Mr. Renkosik)
Administration recommends the Board award the Bid for Masonry Repairs and Sealant Replacement Bid # 2017-41A for the Base Bid in the amount of $123,400.00 and the unit price bid in the amount of $12.50 per lineal foot for additional sealant removal and replacement to Soumar Masonry Restoration, Inc. and to reject the Alternate Bids at the meeting.

17.3. Enernoc System Peak Predictor Service Agreement (A) (Mr. Renkosik)
The Administration is asking the Board of Education for considering the approval of a 3 year service agreement with Enernoc as outlined in the Statement of Work presented to assist the District with managing its peak flow contribution (PLC) nominations on D158 electricity invoices from the local utility and it's retail electric supplier to reduce it's energy expense.

17.4. Summary of Change Orders for Plote Construction (A) (Mr. Renkosik)
Mr. Renkosik will present Change Order No. 2 for removal and replacement of 62 meet of curb along Academic Drive.

17.5. Closed Executive Session Minutes (A)  
Seeking approval of the closed executive session meeting minutes: April 20, 2017 Regular Closed Session, May 4, 2017 COW Closed Session, May 18, 2017 Regular Closed Session, May 31, 2017 Special Meeting Closed Session, May 31, 2017 and June 1, 2017 COW Closed Session, as presented in Closed Session.

17.6. Minutes (A) (Mrs. Nottolini) 
The following draft Board minutes are for approval:  May 18, 2017 Regular Meeting, June 1, 2017 Special Meeting and the June 1, 2017 Committee of the Whole Meeting.

17.7. Potential Disciplinary Action Regarding Student #2017-06 (A) (Mr. Altmayer)
Administration will present their recommendation regarding potential Disciplinary Action regarding Student # 2017-06 as discussed in Closed Session.

17.8. Potential Disciplinary Action Regarding Student #2017-07 (A) (Mr. Altmayer)
Administration will present their recommendation regarding potential Disciplinary Action regarding Student # 2017-07 as discussed in Closed Session.

17.9. Potential Disciplinary Action Regarding Student #2017-08 (A) (Mr. Altmayer)
Administration will present their recommendation regarding potential Disciplinary Action regarding Student # 2017-08 as discussed in Closed Session.

17.10. Potential Disciplinary Action Regarding Student #2017-09 (A) (Mr. Altmayer)
Administration will present their recommendation regarding potential Disciplinary Action regarding Student # 2017-09 as discussed in Closed Session.

18. Public Comment (Mr. Drzal)

19. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __