April 6, 2017 at 6:00 PM - Committee of the Whole with Closed Session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call to Order the Committee of the Whole meeting for Thursday, April 6, 2017 at __ p.m. 
A quorum must be met. Roll Call: Ayes / Absent

2. Pledge of Allegiance (Mr. Rowe)
Mr. Rowe, HHS Principal, will introduce the Huntley High School students who will be leading the Pledge: Emily Vera, Olivia Jones, Josh Mercurio, Ben Miller and Sean Rodriguez.

3. Academic Spotlight - Student Recognition (Dr. Schlichter)

3.1. Infinitec's 2017 Outstanding Student Technology Award  (Ms.Lombard)
Ms. Smith, Chesak Elementary Occupational Therapist, will present Chesak Elementary student, Samantha Strobbe, who was selected to receive one of Infinitec's 2017 Outstanding Student Technology Awards.

4. Public Comment
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

6.1. 2017-2018 IESA Membership Renewal (A) (Mr. Awrey)
Administration is recommending renewal of the IESA Membership for both Marlowe and Heineman Middle Schools for the 2017-2018 school year.

6.2. 2017-2018 IHSA Annual Renewal (A) (Mr. Awrey)
Administration is recommending renewal of Illinois High School Association (IHSA) membership of Huntley High School (HHS) for the 2017-2018 school year.

6.3. Hanover Research Agreement (A) (Dr. Schichter)
Dr. Schlichter will present a proposal of a contract with Hanover Research, an information services and research firm for approval by the BOE at the April 20, 2017 Regular meeting.

7. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

7.1. Policy 7:190 Student Behavior (A) (Mr. Awrey)
Administration requests the Policy Committee recommend the Policy 7:190 be revised and moved forward for a first reading by the Board at the next Regular BOE meeting.

7.2. Policy 6:190 Extracurricular and Co-Curricular Activities (A) (Mr. Awrey)
Administration requests the Policy Committee recommend the Policy 6:190 Extracurricular and Co-Curricular Activities be revised and moved forward for a first reading by the Board at the next Regular BOE meeting.

7.3. P.R.E.S.S. Updates - November 2015, Issue 90 and March 2017, Issue 94 (A) (Mr. Awrey)
Discussion and action recommended of the PRESS November 2015, Issue 90 updates for first reading, include policies: Policy 6:310 High School Credit for Non-District Experiences; Course Substitutions; Re-Entering Students, Policy 6:315 High School Credit for Students in Grade 7 or 8 - NEW, Policy 6:320 High School Credit for Proficiency.
Discussion and action recommended of the PRESS updates March 2017, Issue 94 for first reading, include policies: 2:100 Board Member Conflict of Interest, Policy 3:70 Succession of Authority, 4:15 Identity Protection, 4:180 Pandemic Preparedness, 5:120 Ethics and Conduct, 5:210 Resignations, 5:230 Maintaining Student Discipline, 5:285 Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers, 5:300 Schedules and Employment Year, 6:70 Teaching About Religions, 7:100 Health, Eye and Dental Examinations; Immunizations, and Exclusion of Students.

8. Community Relations & Student Outreach Committee (Mrs. Skaja-chair, Mr. Drzal, Mr. Geheren)

9. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

9.1. Payables (A) (Mr. Altmayer)
The Purchase Orders summary at $484,749.02; Imprest checks issued at $231,508.35; Accounts Payable report at $8,638.70; and Disbursements issued at $9,679,839.71; seeking approval to move forward.

9.2. Revenue and Expenditures Report (R) (Mr. Altmayer)
The monthly Revenue and Expenditures for review and comment.

9.3. Fiscal Reports (R) (Mr. Altmayer)
Mr. Altmayer will give the monthly Fiscal Reports and provide the Paid Activity Funds.

9.4. Bus Bid Correction (A) (Mr. Awrey)
The Board approved the purchase of 14 buses at the March 16, 2017 Board of Education Meeting. However an error in the trade-in allowance was identified. Administration requests the Board of Education approve the revised bus purchase price from $1,136,442.00 to $1,172,742.00.

9.5. Annual Audit Engagement Letter (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of a two (2) year engagement letter for the annual audit from Evans, Marshall & Pease P.C. at the April 20, 2017 Regular meeting.

9.6. Bid #2017-71 HHS Band Uniforms (A) (Mr. Carter)
In order to accommodate the increased number of marching band participants for the 2017-18 school year, Administration requests the Finance Committee recommend awarding Bid #2017-71 – Band Uniforms for Huntley High School to Fred J. Miller, Inc. at a cost of $75,780.00.

10. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

10.1. Monthly Human Resources Updates (R) (Mr. Zehr)
Mr. Zehr will report on the monthly HR updates.

10.2. Substitute Pay Rates (A) (Mr. Zehr)
Mr. Zehr will present recommended changes for the Substitute Teachers pay rate for approval at the April 20, 2017 Regular meeting.

11. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

11.1. Three Year Service Agreement with MSDS Online (A) (Mr. Renkosik)
Mr. Renkosik will present the three year subscription agreement with MSDS Online as presented in the MSDS Online Customer order form dated 2-23-17 recommending approval at the April 20, 2017 Regular meeting.

11.2. Bid #2017-29 Gym Floor Refinishing (A) (Mr. Renkosik)
Mr. Renkosik will present the results from the Gym Floor Refinishing Bid #2017-29 for sanding and refinishing the gym floors including the south gym at Marlowe Middle School and the gym at Heineman Middle School and recommending to award the combined bid to Stalker Sports Floors in the amount of $38,150.00 as outlined at the April 20, 2017 Regular BOE meeting.

11.3. Bid # 2017-29A Floor Finish Replacement (A) (Mr. Renkosik)
Mr. Renkosik will present the results from the Floor Refinishing Bid #2017-29A for hallway floor finishes at Leggee Elementary, Chesak Elementary and Conley Elementary and recommend the BOE to award the Base Bid and the Alternate Bid and recognize all unit prices from Johnson Floors bid in the total amount of $140,473.00 at the April 20, 2017 Regular Meeting. 

11.4. Bid #2017-43 Asphalt Crackfill, Sealcoat and Traffic Paint Bid (A) (Mr. Renkosik)
Mr. Renkosik will present the results from the Asphalt Crackfill, Sealcoat and Traffic Paint Bid # 2017-43 with the recommendation the BOE to award the Base Bid and Alternate Bid #1 for Asphalt Crackfill, Sealcoat, and Traffic Paint Bid # 2017-43 to Denler Inc. in the amount of $53,930.00 at the April 20, 2017 Regular Board Meeting.

11.5. Bid #2017-68 and #2017-68A Roof Systems Replacement and Repairs  (A) (Mr. Renkosik)
Mr. Renkosik will present the results from the Roof Replacement Bid #2017-68 and Bid #2017-68A for the Leggee Roof System Repair and Replacement Bid # 2017-68 to L. Marshall Inc. at the cost of $1,326,200.00 and reject all unit prices except the unit price for expansion joint replacement and Base Bid and all unit prices for Martin and Chesak Roof System Repair and Replacement Bid # 2017-68a to all American Exterior Solutions at the cost of $1,499,000.00 with the recommendation to award the bids at the April 20, 2017 Regular meeting.

11.6. Tractor with Loader Bucket Procurement (A) (Mr. Renkosik)
Mr. Renkosik will seek procurement of John Deere Tractor with accessories from Buck Brothers Quotation No. 14838942 as shown in their attached proposal dated March 1, 2017 at NJPA contract pricing provided in the amount of $35,689.04 as outlined at the April 20, 2017 Regular meeting.

11.7. Huntley High School (HHS) Construction Update (R) (Mr. Renkosik)
Mr. Renkosik will report on the construction of the HHS additions and renovations project. 

11.8. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on O&M project updates.

12. Legislation Committee (Mr. Fleck - chair , Mr. Quagliano, Mr. Geheren)

12.1. Legislation Updates (D) (Mr. Fleck)
Mr. Fleck will provide legislative updates.

13. Board of Education (President-Mr. Drzal)

13.1. Board of Education - Minute Review (A) (Mrs. Nottolini)
The following draft meeting minutes are available for review and comment: Regular March 16, 2017; seeking approval as presented.

13.2. Closed Executive Session Minutes (A) (Mrs. Nottolini)
Seeking approval of the Closed Session meeting minutes for Regular Meeting on March 16, 2017 as presented during Closed Session.

14. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body; (2) Collective Negotiating Matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; (21) Discussion of minutes of meetings lawfully closed under this Act whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated; and the verbatim record may be destroyed as indicated per law (5ILCS120/2.06 (c)).  Roll Call: Ayes / Nays/ Absent / Motion __

14.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

15. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

16. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __