June 1, 2017 at 6:05 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Motion to Call to Order the Committee of the Whole meeting for Thursday, June 1, 2017 at __ p.m. A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance (Mr. Drzal)

3. Public Comment
As per Policy 2:230, the members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

4. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes.

5. Curriculum and Instruction Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Melendy)

5.1. 2018-2019 School Calendar (A) (Mr. Awrey)
Mr. Awrey will present the 2018-2019 School Calendar for approval.

5.2. Early Childhood Committee Review (R) (Ms. Lombard)
Ms. Lombard will present the Early Childhood Committee Review to the Board at meeting.

5.3. ESL/World Languages Review Report (A) (Dr. Schlichter)
Dr. Schlichter will share the results of the ESL/World Languages Review, including recommendations for World Languages and ESL curriculum, ESL services, and bilingual services at the Regular meeting.

5.4. HHS Global Studies and Fine Arts Academies Proposals (R) (Dr. Schlichter)
Dr. Schlichter and HHS staff will share proposals for a HHS Global Studies Academy and HHS Fine Arts Academy for approval at the Regular meeting.

6. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

6.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will present the purchase orders at $994,316,64; Imprest checks at $122,299.15; accounts payable at $975.25; and disbursements issued at $2,412,341.78; for approval.

6.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
The monthly Revenue and Expenditures Report is for review.

6.3. Fiscal Reports (R) (Mr. Altmayer)
The monthly fiscal update and Paid Activity Fund reports are provided by Mr. Altmayer.

6.4. Revenue Contracts as Fund Raisers (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the revenue contracts for various fund raising activities.

6.5. Prevailing Wage Act - Resolution (R) (Mr. Altmayer)
As per the Prevailing Wage Act (820ILCS130), Mr. Altmayer will seek the annual approval of the Prevailing Wage Resolution and direction for publication of notice as required by the State law and the Illinois Department of Labor regulations.

6.6. Designation of Depositories (A) (Mr. Altmayer)
In accordance to Illinois School Code 105ILCS 5/8-7, Administration provides a listing of official depositories for funds of the School District, seeking resolution listing the named financial institutions.

6.7. IDOT Hazardous Busing Resolution (A) (Mr. Altmayer) 
The Illinois Department of Transportation (IDOT) constituting a Type I, Type II and Type III Hazard will be reviewed to transport students. Administration is recommending by resolution for Continuance of the Hazardous Busing Program for Huntley Community SD158, as identified by school code 105ILCS 5/29-5.2.

7. Proposed Changes to Building Rental Fees (A) (Mr. Altmayer)
Mr. Altmayer will  present proposed changes to Building Rental Fees.for approval at the Regular meeting.

8. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

8.1. FY18 Salary Rate Change Recommendation - Non-Union Employees (A) (Mr. Zehr)
Mr. Zehr is recommending the salary rate change of non-union employees as presented, for the 2017-2018 school year.

8.2. Monthly HR Report (R) (Mr. Zehr)
Mr. Zehr will provide the monthly Human Resources project updates.

9. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

9.1. Huntley High School Additions and Renovations Project (R) (Mr. Renkosik)
Mr. Renkosik will report on the construction of the Huntley HS building project.

9.2. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Mr. Renkosik will provide on O&M projects updates.

9.3. Change Order to Trade Contract with Schroeder Asphalt Services for HHS Expansions and Renovations (A) (Mr. Renkosik)
Mr. Renkosik will present the proposed Change Order to Schroeder Asphalt Services' contract for the HHS Additions and Renovations Project in the total amount of $24,964.00 as outlined in Lamp Inc.'s dated May 18, 2017 for approval at the June 15, 2017 meeting. 

9.4. Refuse and Recycled Materials Hauling and Disposal Bid #2017-13 (A) (Mr. Renkosik)
Mr. Renkosik will present the MDC Environmental 3 Year Contract in the total contract term amount of $81,000.00 for approval of the Board at the Regular meeting.

9.5. Change Order No. 1 to the Contract with Plote Construction Pavement Improvement Bid #2017-19 (A) (Mr. Renkosik)
Mr. Renkosik will present Change Order No. 1 to the Contract with Plote Construction Pavement Improvement Bid # 2017-19 for approval of the Board at the Regular meeting.

10. Legislation Committee (Mr. Fleck-chair, Mr. Drzal, Mr. Quagliano)

10.1. Legislation Updates (R) (Mr. Fleck)
Mr. Fleck will provide updates on current legislation. 

11. Board of Education (President-Mr. Drzal)

11.1. Membership Renewals with IASB and LUDA for 2017-2018 (A) (Dr. Burkey)
The annual membership renewals are due July 1, 2017 for IASB (Illinois Association of School Boards) at $13,765.00 and LUDA (Large Unit District Association) $3,000.00 Administration is recommending continuing both memberships for 2017-2018.

11.2. Board of Education - Minute Review (A) (Mrs. Nottolini)
The following draft minutes are available for review and comment: May 4, 2017 Special Meeting, seeking to move forward for approval as presented.

11.3. Six Month Review of Executive Session Minutes and Destruction of Recordings (A)
There were no minutes released for the Six Month Review of Executive Session Minutes and Destruction of Recordings by the Board, as per Policy 2:220 includes destruction of recordings as allowable by law.

11.4. Board of Education Closed Session Minutes (A) (Mrs. Nottolini)
Seeking approval of the Board of the April 20, 2017 Closed Session minutes as presented at the May 6, 2017 meeting.

11.5. Establish Regular Meetings 2017-2018 (A) (Dr. Burkey)
All school boards are required to hold Regular meetings, establish a schedule for them and provide a public notice as required by the OMA. Administration is requesting of the Board to continue with the 3rd Thursday of each month, except for November. Establish the meeting location at the Administrative Building in the Board Room, beginning at 6:00 p.m. (Policy 2:210) 

11.6. Strategic Plan Indicators 2016-2017 - Final Report (A) (Dr. Burkey)
The Board of Education approved the District's Strategic Plan indicators for the 2016-2017. Administration is seeking final approval of the goals indicators as presented.

11.7. Designation of Newspaper (R) (Dr. Burkey)
For affirmation of the Board for continuance with the Daily Herald as the official newspaper of Huntley Community School District 158.

11.8. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (2) Collective Bargaining Negotiations, (11) Litigation, (21) Discussion of minutes of meetings lawfully closed under this Act. Roll Call: Ayes / Nays/ Absent / Motion __

11.8.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Motion to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

11.9. Resume in Public Session / Roll Call (A) (Mr. Drzal) (Approximately 7:00 p.m.)
Motion to resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

12. Adjournment (A) (Mr. Drzal)
Move to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __