October 13, 2016 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call to Order the Committee of the Whole meeting for Thursday, October 13, 2016 at ____ p.m.  A quorum must be met.
Roll Call: Ayes    / Absent     / Motion __

2. Pledge of Allegiance 
Principal, Mr. Iddings and students from Leggee Elementary School leading the Pledge are: Jackson Spears, Hailey Anderson, Morgan Sauber, Jill Dobek, Peyton Seaburg and Faith Rasmussen.

3. Academic Spotlight  (Dr. Burkey)
This month's Spotlight focus is on a new Report Card pilot for the district..

3.1. Japanese Exchange Program Student Presentation (Dr. Schlichter)
Huntley High School Freshman, Sophie Loiacano, will give a presentation on her experience participating in the Japanese Exchange program over the summer.

4. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Mr. Gentry, Mr. Fleck, Mr. Quagliano, Mr. Geheren, Mrs. Skaja, Mr. Drzal, Mr. Troy  Ayes    / Nays    / Motion _

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

6.1. 2016 Advanced Placement (AP) Report (R) (Dr. Schlichter) 
Dr. Schlichter will report on the AP report details on Huntley High School.

6.2. Ombudsman Contract (A) (Dr. Schichter)
Dr. Schlichter requests that Curriculum Committee recommends the Board of Education to approve the Ombudsman Program Alternative Education Services Agreement for services beginning January 2017 and the 2018-2019 School Year at the October 20, 2016 meeting.

6.3. 2016 Student Transfer Summary (R) (Mr. Awrey)
Mr. Awrey will provide the summary report of the 2016 student transfers.

7. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

7.1. Human Resources (HR) Update (R) (Mr. Zehr)
Mr. Zehr will provide a report on HR updates.

7.2. Nurse Team Lead Job Description (A) (Mr. Zehr)

8. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

8.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will present the purchase orders at $2,459,698.85; Imprest checks at $190,420.39; Accounts Payable at $11,583.49; and Disbursements issued at $2,828,793.65;  seeking approval to move forward.

8.2. Fiscal Reports - Financial Executive Summary (R) (Mr. Altmayer)
Mr. Altmayer will present the Financial Executive Summary on revenues and expenditures.

8.3. Monthly Fiscal Reports (R) (Mr. Altmayer)
Mr. Altmayer will report on the monthly fiscal updates and Paid Activity Funds.

8.4. Revenue Contract Approval (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of various fund raiser contract agreements submitted from the schools requesting approval.

8.5. PAC Rental Application & Fees (A) (Mr. Atlmayer)
Mr. Altmayer will request a review of and revisions to the Application for Use of Performing Arts Center contract.

8.6. Resolution #2016-10-1 Approving the Withdrawal from SEDOM (A) (Ms. Lombard)
Ms. Lombard will present the Resolution #2016-10-1 Approving the Withdrawal of Huntley CSD 158 from the Special Education District of McHenry County (SEDOM) effective July 1, 2018.

9. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

9.1. HHS Construction Updates (R) (Mr. Renkosik)
Mr. Renkosik will give updates on current construction projects.

9.2. HHS Additions and Renovations - Proposed Change Orders  (A) (Mr. Renkosik)
Mr. Renkosik will seek approval of the proposed change order No. 2 for Plote Construction Inc. trade contractor's contract for the HHS parking lot project #2016-19A for $29,269.50.

9.3. B&G Committee - Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Mr. Renkosik will provide updates on O&M projects.

9.4. FY18 O & M Deferred Maintenance Capital Projects (A) (Mr. Renkosik)
Mr. Renkosik will seek approval of the FY18 O & M Deferred Maintenance Capital Projects.

9.5. CTS Proposal to Replace HVAC Controllers at Conley and Mackeben Elementary Schools (A) (Mr. Renkosik)
Mr. Renkosik will seek approval of CTS's Proposal to replace eight HVAC Controllers at Conley and Mackeben Elementary Schools.

10. Community Relations & Student Outreach (Mrs. Skaja-chair, Mr. Drzal, Mr. Geheren)

10.1. Annual Report 2015-2016 (R) (Mr. Armstrong)
Mr. Armstrong will present the 2015-2016 Annual Report for Huntley Community School District 158.

11. Legislation Committee (Mr. Fleck-chair, Mr. Drzal, Mr. Quagliano)

11.1. IASB Delegate Assembly 2016 (D) (A) (Mr. Drzal) 
Mr. Drzal will lead discussion of the 2016 IASB Delegate Assembly Proposals and Resolutions, to be presented at the 2016 Delegate Assembly at the Triple I Conference. Members will convey and debate their position on proposed resolutions.

11.2. Legislative Updates (R) (Mr. Fleck)
Mr. Fleck will report on legislative updates.

12. Board of Education (President - Mr. Drzal)

12.1. Board of Education - Minute Review (A) (Mrs. Nottolini)
The draft minutes for review: September,15, 2016 Regular Meeting, September 15, 2016 FY17 Budget Hearing and the September 15, 2016 Waiver Hearing - Limitation of Administrative Costs seeking approval at the next Regular meeting.

12.2. Board of Education Closed Session Meeting Minutes Review  (R) (Mrs. Nottolini)
The draft minutes for review: Regular Closed Session meeting minutes of September 1 , 2016 and Regular Closed Session meeting minutes of September 15, 2016 seeking approval at the next Regular meeting.

13. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective Bargaining Negotiations; (21) Discussion of minutes of meetings lawfully closed under this Act and for the six-month review and destruction of recordings as per law. Roll Call: Ayes / Nays/ Absent / Motion _

13.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Motion to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion _

13.2. Resume in Public Session / Roll Call (A) (Mr. Drzal) 
Motion to Resume the Committee of the Whole meeting at _____ p.m. Roll Call: Ayes    / Absent    / Motion_

14. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __