December 17, 2015 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call to Order the Regular Board of Education meeting for Thursday, December 17, 2015 at __ p.m.  A quorum must be met. Roll Call: Ayes / Absent / Motion _

2. Closed Session / Roll Call (A) (Mr. Drzal)
Motion to enter into closed session at _ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act. Roll Call: Ayes / Nays / Absent / Motion _

2.1. Exit or Suspend Closed Session / Voice Call (A)
Motion to exit or suspend closed session at _ p.m. and return to open session. Voice Call: Ayes / Nays / Motion _

3. Resume in Public Session / Roll Call (A) (President) approx. 7:00 p.m.
Resume the regular meeting at _ p.m. Roll Call: Ayes / Absent / Motion _
Members: Mr. Drzal, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Skaja, Mr. Troy

3.1. Action as Required of the Board / Roll/Voice Call (A) (President)
Will come from the Board. Roll/Voice Call: Ayes / Nays / Motion _

4. Suspend Regular Meeting (A) (Mr. Drzal) (approx. 7:00 p.m.)
Motion to suspend the regular meeting at _ p.m. to hold the Levy Hearing. Voice Call: Ayes / Nays / Motion _

5. Resume Regular Meeting (A) (President)
Resume the Regular Meeting at _ p.m. Roll Call: Ayes / Absent / Motion _
Members: Mr. Drzal, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Skaja, Mr. Troy

6. Pledge of Allegiance 
The Chesak Elementary students leading the Pledge are Edie Zapchenk, Beck Henricks, Jessica Kerth, Caiden Bergren, Cristina Druetta, and Colin Kalemba.

7. Public Comment as per Policy 2:230 (Mr. Drzal)
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

8. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

9. Curriculum and Instruction Report (Dr. Schlichter)

9.1. eReport Card Update (R) (Dr. Schlichter)
Dr. Schlichter will provide an update to the eReport Card, including documents containing the PARCC results.

10. Associate Superintendent Report (Mr. Awrey)
Updates will be given at this time.

11. Fiscal Services Report (Mr. Altmayer)
Updates will be given at this time.

12. Human Resources Report (Ms. Lombard)
Updates will be given at this time.

13. Community Relations & Student Outreach (Mrs. Skaja-chair, Mr. Drzal, Mr. Geheren)

13.1. Freedom of Information Act (FOIA) Requests (R) (Mr. Armstrong)
A monthly report on FOIA requests are provided in the packet.

14. Superintendent's Report (Dr. Burkey)

14.1. Donations, Gifts and Grants (R) 
The monthly donations, gifts and grants will be acknowledged at this time.

15. President's Report (Mr. Drzal)

15.1. Triple I Conference (R) (Mr. Drzal)
Members will share their experiences from their attendance at the Triple I (IASA/IASB/IASBO) conference.

16. Consent Agenda / Action / Roll Call (Mr. Drzal)
All of the following Consent Agenda items have gone through the Committee of the Whole. Prior to adoption, revisions are presented here. Roll Call: Ayes / Nays / Motion _
Members: Mr. Drzal, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Skaja, Mr. Troy 

16.1. Minutes (Mrs. Fettes)
Seeking approval of the following minutes of Regular November 12, 2015, Committee of the Whole November 5, 2015 and December 3, 2015 meetings.

16.2. Closed Session Minutes (Mrs. Fettes)
Seeking approval of the closed executive session meeting minutes of Regular November 12, 2015 and Committee of the Whole November 5, 2015 meetings, as presented in closed session.

16.3. Human Resources (HR) Personnel and Addendum Reports (Ms. Lombard)
Seeking approval of the personnel reports provided and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented.

16.4. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

16.4.1. Requested Changes & PRESS Update - October 2015, Issue 90 (A) (Mr. Awrey)
At the 12.3.15 Committee of the Whole, the Policy Committee recommended first reading of Policies: 2:150 Committees, 2:200 Types of Board Meetings, 2:260 Uniform Grievance Procedure, 4:170 Safety, 5:90 Abused and Neglected Child Reporting, 5:100 Staff Development Program, 6:15 School Accountability, 6:50 School Wellness, 6:60 Curriculum Content, 6:160 English Language Learners, 6:270 Guidance and Counseling Program, 6:280 Grading and Promotion, 7:50 School Admissions and Student Transfers To and From Non-District Schools, 7:100 Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students, 7:130 Student Rights and Responsibilities, 7:140 Search and Seizure, 7:290 Adolescent Suicide Awareness and Prevention Programs, 7:300 Extracurricular Athletics, 7:305 Student Athlete Concussions and Head Injuries, 7:340 Student Records, and 8:30 Visitor to and Conduct on School Property. 

16.4.2. Policy - Second Reading (A) (Mr. Awrey)
At the 11.12.15 Regular meeting, the Board approved first reading, recommending second reading of Policy 5:170 Copyright and Policy 7:325 Student Fund Raising Activities.

16.5. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

16.5.1. Payables (Mr. Altmayer)
At the 12.3.15 Committee of the Whole, the Finance Committee recommended approval of the purchase orders at $473,974.12; Imprest checks at $284,418.35; accounts payable at $3,404.11; and disbursements at $3,088,321.63 as issued.

16.5.2. Equipment Declared as Surplus (A) (Mr. Altmayer)
At the 12.3.15 Committee of the Whole, the Finance Committee recommended approval of a list of items to be Declared as Surplus, as provided by Technology Department.

16.6. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

16.6.1. Security Improvements Change Order No. 3 Amendment (A) (Mr. Renkosik)
At the 12.3.15 Committee of the Whole, the B&G Committee recommended the Board amend their approval for Security Improvements Change Order No.3.  to the contract with Wm. Tonyan & Sons' to a revised total cost of $16,958.00, as presented.

16.6.2. HHS Additions and Renovations - Change Orders (A) (Mr. Renkosik)
At the 12.3.15 Committee of the Whole, the B&G Committee recommended approval of the proposed change orders for Trade contractors contracts for the HHS Additions and Renovations project in the total net credit  of $56,008.00 for Bid Release One contracts; a total net credit of $5,620.00 for Bid Release Two contracts as presented in Lamp Inc.'s letter dated 11-18-15 and Wold's letter dated 11-19-15 provided; and the Allowance reconciliations as listed on the HHS BR1-Allowance Reconciliation Summary, dated 12.1.15 as provided.

17. Items Removed from Consent Agenda (A) (Mr. Drzal)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.
Roll / Voice Call: Ayes / Nays / Motion _

18. Action Items / Roll Call (A) (Mr. Drzal)
(Action items may or may not have gone through committee and require separate action.)

18.1. Supplemental Purchase Orders and Supplemental Accounts Payables (A) (Mr. Altmayer)
Administration recommends approval of the Supplemental Purchase Orders Report at $8,014,119.65 and the Supplemental Accounts Payable Report at $11,652.68, as presented. Roll Call: Ayes / Nays / Motion __

18.2. Revenue Contract Approval (A) (Mr. Altmayer)
At the 12.3.15 Committee of the Whole, the Finance Committee sought additional contract information. Administration recommends approval of vendor US Baseball Academy to benefit HHS Boys Baseball at net revenue of $2,500. Roll Call: Ayes / Nays / Motion _

18.3. Levy 2015 - Property Tax Extension (A) (Mr. Altmayer)
At the 12.3.15 Committee of the Whole, the Finance Committee recommended to hold a Tax Levy Hearing on December 17,2015, seeking approval of the 2015 Levy extension reflecting the Consumer Price Index increase of .8% combined with a 1% ballooning.  The District's aggregate levy will be less than 105% of prior year's extension, at 103.51%. Roll Call: Ayes / Nays / Motion _

19. Public Comment (Mr. Drzal)

20. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __