November 5, 2015 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call to Order the Committee of the Whole meeting for Thursday, November 5, 2015 at __ p.m.  A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance (Mr. Drzal)
Conley Elementary Principal, Ms. Rhonda Maciejewski will introduce the following Conley students leading the Pledge: Taylor Tedesco, Natalie Svendsen, Gracie Schramm, and Amelia Abed.

3. Academic Spotlight 
ISBE Those Who Excel Recognition was honored at the 2015 Those Who Excel Banquet and Awards in Bloomington, Illinois on Saturday, October 17, 2015. They are as follows: Chris Bessey, Liz Kienzle and Team, Hoppy Kahl, Lynn Mandarino, Doug Renkosik, Chris Zielinski, and Linda Roesner.

4. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

6.1. Alternative High School Proposal (A) Dr. Schlichter)
Dr. Schlichter will seek approval of the Huntley High School (HHS) Alternative School proposal, in order to meet identified student needs.

6.2. Huntley HS Course Proposals 2016 (A) (Dr. Schlichter)
Dr. Schlichter will propose implementation during the 2015-2016 school is grouped by category: STEM, expanded student interest or need, and Advanced Placement or Dual Credit Courses. 

6.3. AP Honor Roll (R) (Dr. Schlichter)
Huntley High School has been honored by the AP Honor Roll for the third year in a row.

7. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

7.1. Policy 5:170 Copyright (A) (Mr. Awrey)
Mr. Awrey will seek a first reading of Policy 5:170 with the proposed changes.

7.2. Policy 7:325 Student Fund Raising Activities (A) (Mr. Awrey)
Mr. Awrey will seek a first reading of Policy 7:325 Student Fund Raising Activities with the proposed changes.

8. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

8.1. Payables (A) (Mr. Altmayer)
The Purchase Orders at $14,646,098.30; Imprest checks at $390,827.68; Accounts Payable at $4,078.75; and Disbursements issued at $7,598,356.56;  seeking review and approval to move forward.

8.2. Fiscal Reports - Financial Executive Summary (R) (Mr. Altmayer)
Mr. Altmayer will present the Financial Executive Summary of revenues and expenditures.

8.3. Monthly Fiscal Reports (R) (Mr. Altmayer)
The monthly fiscal report  updates, including Activity Funds are provided.

8.4. Revenue Contract Approval (A) (Mr. Altmayer)
Various fund raiser contract agreements submitted from schools  for approval, will be sought by Mr. Altmayer.

8.5. Levy Hearing (A) (Mr. Altmayer)
Mr. Altmayer will seek approval to hold the Levy Hearing on December 17, 2015.

9. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

9.1. Human Resources (HR) Update (R) (Ms. Lombard)
Ms. Lombard will provide report on HR updates.

10. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

10.1. HHS Additions & Renovations Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on construction updates at Harmony Road Campus.

10.2. O&M Vehicle Replacement (A) (Mr. Renkosik)
Administration recommends declaring the 2006 Ford E250 cargo van surplus; trade it in at the offered $8,000 value and purchase a 2016 Ford T350 cargo van with accessories as stated in the quote. The procurement is in accordance with the State of Illinois Central Management Services as outlined.

10.3. Consulting Services for Roof Replacement Designs for Summer 2016 (A) (Mr. Renkosik)
Mr. Renkosik will seek authorization of the Committee, of Administration to commission Weatherproofing Technologies Inc. and Building Technologies Consultants to proceed with the field investigation and bid specification development as outlined in their documents. This is for the replacement of  roofs at Huntley HS and Leggee Elementary School.

10.4. Change Order No. 3 to Security Improvements Bid (A) (Mr. Renkosik)
Mr. Renkosik will propose security improvement change order #3 for approval, to the contract with Wm. Tonyan & Sons in the total amount of $15,325.00, for work outlined in their proposal dated October 6, 2015.

10.5. CTS Contract Year Two (2)  Measurement and Verification Report (R) (Mr. Renkosik)
Mr. Renkosik will report on the CTS Contract Year Two Measurement and Verification Report, seeking approval.

10.6. Bid #2015-29a Floor Finishing (A) (Mr. Renkosik)
Mr. Renkosik will provide the bid results from Bid #2015-29a Floor Finishing, seeking award of Base Bid to Johnson Floor Company, at a total cost of $95,600.00.

10.7. B&G Committee - Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Mr. Renkosik will provide O&M project updates.

11. Board of Education (President-Mr. Drzal)

11.1. Board of Education - Minute Review (A) (Mrs. Fettes)
The following draft meeting minutes are available for review and comment: Regular October 15, 2015.

11.2. 2015 Delegate Assembly (A) (Mr. Drzal)
The Committee will debate the resolutions, new positions and existing positions and provide a unified vote at the 2015 Delegate Assembly.

12. Closed Session / Roll Call (A) (Mr. Drzal)
Motion to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; and (2) Collective negotiating matters. Roll Call: Ayes / Nays / Absent / Motion _

12.1. Exit or Suspend Closed Session / Voice Call (A)
Motion to exit closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion __

12.1.1. Resume in Public Session / Roll Call (A) (President)
Resume the regular meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

13. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __