April 2, 2015 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call the Committee of the Whole meeting to order for Thursday, April 2, 2015 at __ p.m. 
A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
The Huntley High School students who will be leading the Pledge are Anthony Morales and Bobby Allen.

3. Academic Spotlight (Ms. Schlichter)
Huntley High School college and career readiness planning through Naviance.

4. Public Comment
As per Policy 2:230, public comment can be made during this portion of the meeting.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

6.1. IESA Membership Renewal (A) (Mr. Awrey)
Discussion: Administration is recommending renewal of the IESA Membership for both middle schools for the 2015-2016 school year.

6.2. IHSA Annual Renewal (A) (Mr. Awrey)
Discussion: Administration is recommending renewal of Illinois High School Association (IHSA) membership of Huntley High School (HHS) for the 2015-2016 school year.

6.3. Student Handbooks (A) (Mr. Awrey)
Discussion: Administration is recommending the 2015-2016 student handbooks for all of the elementary schools, both middle schools, and high school, as presented.

6.4. Online Learning Collaborative Update (R) (Ms. Schlichter)
Discussion: Ms. Schlichter will provide an update on District 158's participation in a collaborative group with other area districts, for the purpose of building online learning opportunities.

6.5. 1:1 Device Update (R) (Ms. Schlichter)
Discussion: Ms. Schlichter will provide an update on future plans for device replacement and purchase for the District's 1:1 initiative.

7. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

7.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $354,363.91; Imprest checks at $104,998.99; and disbursements issued at $6,457,058.08; for review and seeking approval to move forward.

7.2. Revenue and Expenditures Report (R) (Mr. Altmayer)
Discussion: The monthly Revenue and Expenditures for review and comment.

7.3. Fiscal Reports (R) (Mr. Altmayer)
Discussion: Mr. Altmayer will give the monthly fiscal updates and Paid Activity Funds.

7.4. Registration Fees (A) (Mr. Altmayer)
Discussion: Mr. Altmayer will ask for review of the current registration fees, recommending changes.

8. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

8.1. Job Descriptions for RTI and Reading Specialist Restructuring (A) (Ms. Lombard)
Discussion: Administration and the Curriculum Department reviewed the District's current RTI and Reading Support at the elementary level, proposed restructuring of certain positions. Ms. Lombard will seek approval of the job description for RTI Facilitate, Instructional Coach, and RTI Interventionist.

8.2. Monthly Human Resources Updates (R) (Ms. Lombard)
Discussion: The monthly HR updates are provided.

9. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

9.1. HHS Additions and Renovations Change Orders (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval of the proposed Change Orders to trade contractor's contracts for the HS additions and renovations, as presented in the letter from Lamp Inc., dated March 25, 2015, in an accumulative amount of $49,901.00.

9.2. Guaranteed Energy Savings Contract with Performances Services Inc. (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval of the Guaranteed Energy Savings proposed agreement with Performances Services Inc. as provided.

9.3. Honeywell Service Contact Renewal (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will present Honeywell's proposed new service agreement, dated February26, 2015, for a three year term with services to match present day services, seeking approval.

9.4. Bid #2015- 45 Track Resurfacing (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will share the results from the Track Resurfacing Bid ##2015-45 for resurfacing the outdoor running track at Heineman Middle School (HMS). Administration's recommendation is to award Midwest Track Builders in the amount of $58,207.00, per their bid for the resurfacing of the outdoor running track at HMS.

9.5. Alpha Building Maintenance Contract Amendment #1 (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will ask the Committee's consideration of approving the Alpha Building Maintenance Contract Amendment #1, including acceptance of the two year extension on the contract term and the costs for increased manpower in FY16 and FY17; as described in Alpha Building Maintenance's letter dated March 23, 2015.

9.6. Elevator Service Agreement Renewal (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will propose the renewal of the Oil and Grease Limited Maintenance Agreement with Suburban Elevator.

9.7. Authorization of Participation in the National Purchasing Cooperative and the Interlocal Participation Agreement through the BuyBoard National Purchasing Cooperative (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek membership in the National Purchasing Cooperative and the Interlocal Participation Agreement through BuyBoard National Purchasing Cooperative. This will allow the procurement of athletic equipment from Sports Imports for the HHS field house.

9.8. Huntley High School (HHS) Construction Update (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will report on the construction of the HHS additions and renovations project. 

9.9. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will give updates on O&M projects.

10. Legislation Committee (Mr. Fleck -chair , Mr. Quagliano, Mr. Geheren)

10.1. Legislation Updates (D)
Discussion: Legislative updates will be given.

11. Board of Education (President-Mr. Drzal)

11.1. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion: The following draft meeting minutes are available for review and comment: Regular March 19, 2015; seeking approval as presented.

11.2. Hemmer Property (D) (Mr. Renkosik, Dr. Burkey)
Discussion: Mr. Renkosik will present the history of the Hemmer property, adjacent to HHS. Mr. Hemmer is expected to be present at the meeting, to have an open discussion with the Board.

12. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of: (2) Collective negotiating matters (21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by body of the minutes or semi-annual review of the minutes as mandated; and the verbatim record may be destroyed as indicated per law (5ILCS120/2.06 (c)).  Roll Call: Ayes / Nays/ Absent / Motion __

12.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

13. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

14. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __