June 4, 2015 at 6:10 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Motion to Call to Order the Thursday, June 4, 2015 Committee of the Whole meeting at __ p.m. A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 

3. Student Recognition by the Board of Education (Mr. Awrey)
Student achieving State recognition is acknowledged by the Board of Education.

3.1. IHSA State Finals - Journalism (Mr. Brown)
The Huntley High School (HHS) Journalism students competed at the Illinois Journalism Education Association's Annual Contest. The students went on to compete at the IHSA State Finals, placing fourth overall. Individual winners include: Maddy Moffett - 1st place Editorial Writing; Jess Clavero - 3rd place Yearbook Layout; Claire Filpi - 3rd place Yearbook Copy Writing; Courtney Thomas - 3rd place Yearbook Caption Writing; and Adam Reckamp - 5th place Sports Writing. Jess Calvero was named to the IJEA All State Journalism Team.

3.2. Speech Competition (Mr. George)
Mr. George will introduce the students who qualified at State, National and Debate competition: Parth Patel - State champion impromptu speaking, 2nd pace extemporaneous speaking, Northern Illinois District Champion extemporaneous speak and three time national qualifier; Jordan Moore and Andrianna Martinez - 7th place; Jordan Moore - Northern Illinois District Champion humorous interpretation and national qualifier; and Lexie Ziolkowski - 7th place original oratory.

3.3. IESA State Track Meet - 7th Grade Team / Marlowe Middle School (MMS) (Mr. Soltesz)
MMS Athletic Director, Henry Soltesz will introduce the following MMS students achieving state medals at the IESA Track Meet: David Ferrante- 6th in hurdles, 2nd in the 4x100M and 2nd in pole vault; Ian Geisler- 6th in the 800M and 2nd in the 1600M; Brad Walker- 2nd in the 100M, 200M and 4x100M relay; Josh Guyer-4x100M relay; Uchenna Egekeze-4x100M relay; Trevor Mirshak- 4x100M relay; and Drew Hecht- 6th place in Discus.

3.4. IESA State Track Meet - Heineman Middle School (HMS) (Mr. Gillette)
Mr. Gillette will introduce Coaches McCrystal, Witnik and Lebar, who will introduce the following HMS students achieving state recognition at the IESA Track Meet: Mary Raclawski- 800 meter 6th Place; Daryn Davis- Hurdles 2nd Place; Kendal Only- Long Jump 4th Place (new school record) & Hurdles 5th Place; and Tyler Eberhardt- Pole Vault 8th Place.

4. Academic Spotlight - Martin Elementary Library (Ms. Schlichter)
Mr. Webster and staff will present a spotlight on the updates to the Martin Library and how it impacts the student experience.  http://martinhuskyhub.weebly.com/

5. Public Comment
As per Policy 2:230, the members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

6. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes.

7. Curriculum and Instruction Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

7.1. 2015-2016 Calendar Update (R) (Mr. Awrey)
Discussion: Mr. Awrey will update the Committee on the 2015-2016 school calendar adjustment.

7.2. Compliance Review (R) (Mr. Awrey)
Discussion: Mr. Awrey will report on the Certificate of School Compliance by the Regional Office of Education.

7.3. Extra-Curricular Committee Recommendations (A) (Mr. Awrey)
Discussion: Mr. Awrey will present the Extra-Curricular Committee's recommendation for the 2015-2016 school year, seeking approval. 

7.4. 2016-2017 School Calendar (A) (Mr. Awrey)
Discussion: Mr. Awrey will present the 2016-2017 School Calendar for approval.

7.5. Medical Academy Partnership High School Residency Agreement (A) (Ms. Schlichter)
Discussion: Ms. Schlichter will propose the Medical Academy Partnership High School Residency Agreement for approval. Administration and staff have worked collaboratively with Centegra to identify the program specifics.

8. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

8.1. PRESS Updates - May 2015, Issue 88 (Mr. Awrey)
Discussion: Mr. Awrey will seek first reading of the following policies, as recommended: 2:250, 3:40, 3:50, 3:60, 4:45, 5:40, 5:120, 5:270, 5:290, 5:330 6:15, and 6:40.

9. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

9.1. FY16 Salary Rate Change Recommendation - Non-Union Employees (A) (Ms. Lombard)
Discussion: Ms. Lombard is recommending the salary rate change of non-union employees as presented, for the 2015-2016 school year.

9.2. EAP / Advantage - Renewal of Contract (A) (Ms. Lombard)
Discussion: Ms. Lombard will seek renewal of the Advantage Behavioral Health LLC contract for the 2015-2016 school year, to provide employee assistance through an Employee Assistance Program (EAP).

9.3. Monthly HR Report (R) (Ms. Lombard)
Discussion: Ms. Lombard will provide the monthly Human Resources project updates.

10. Board of Education (President-Mr. Drzal)

10.1. Membership Renewals with IASB and LUDA for 2015-2016 (A) (Dr. Burkey)
Discussion: The annual membership renewals are due July 1, 2015 for IASB (Illinois Association of School Boards) at $10,082.00 and LUDA (Large Unit District Association) $3,000.00. Administration is recommending continuing both memberships for 2015-2016.

10.2. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion:  The following draft minutes are available for review and comment: Regular May 21, 2015, seeking to move forward for approval as presented.

10.3. Strategic Plan Indicators 2014-2015 - Final Report (A) (Dr. Burkey)
Discussion: The Board of Education approved the District's Strategic Plan indicators for the 2014-2015 in June 2014. Administration is seeking final approval of the goals indicators as presented.

11. Legislation Committee (Mr. Fleck-chair, Mr. Drzal, Mr. Quagliano)

11.1. Legislation Updates (R) (Mr. Fleck)
Discussion: Mr. Fleck will provide updates on current legislation. 

12. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

12.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $1,005,093.34; Imprest checks at $159,180.18; accounts payable at $301.60; and disbursements issued at $8,438,975.39; seeking approval to move forward.

12.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: Monthly report for review and comment.

12.3. Fiscal Reports (R) (Mr. Altmayer)
Discussion: The monthly fiscal update and Paid Activity Fund reports are provided by Mr. Altmayer.

12.4. Prevailing Wage Act - Resolution (A) (Mr. Altmayer)
Discussion: As per the Prevailing Wage Act (820ILCS130), Mr. Altmayer will seek the annual approval of the Prevailing Wage Resolution and direction for publication of notice as required by the State law and the Illinois Department of Labor regulations.

12.5. Designation of Depositories (A) (Mr. Altmayer)
Discussion: In accordance to Illinois School Code 105ILCS 5/8-7, Administration provides a listing of official depositories for funds of the School District, seeking resolution listing the named financial institutions.

12.6. Revenue Contract Approval (A)(Mr. Altmayer)
Discussion: Mr. Altmayer will present the various fund raiser contract agreements submitted from schools, for approval.

12.7. Declaration of Surplus (A) (Mr. Altmayer)
Discussion: Mr. Altmayer will seek approval of the items listed for Declaration of Surplus. The equipment is either non-functional or it has exceeded its useful life for the District.

13. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

13.1. Huntley High School Additions and Renovations Project (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will report on the construction of the Huntley HS building project.

13.2. HHS Trade Contractors Change Orders (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval of the trade contractors change orders at HHS additions and renovations project, presented in the letters dated May 29, 2015, from Lamp Inc. and Wold AE, in accumulative amount of $100,839.00.

13.3. Contract Extension with Hayes Mechanical (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek a two-year contract extension with Hayes Mechanical for HVAC Preventative Maintenance Services.

13.4. Contract Extension with Advantage Mechanical (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek a two-year contract extension with Advantage Mechanical for HVAC Preventative Maintenance Services.

13.5. Change Order Amendment (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide an amendment to Huntley HS Additions and Renovations project which included a change order to Miller Engineering for revisions and additions to ductwork. The total approved cost of $11,329.00 was approved on April 16, 2015. Mr. Renkosik will seek approval of the amendment to identify Miller in the change order from Burroak, in the amount of $1,618.

13.6. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects.

14. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (2) Collective Bargaining Negotiations, (21) Discussion of minutes of meetings lawfully closed under this Act, and six month review. Roll Call: Ayes / Nays/ Absent / Motion __

14.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Motion to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

15. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Motion to resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

16. Adjournment (A) (Mr. Drzal)
Move to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __