February 5, 2015 at 6:15 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call the Thursday, February 5, 2015 Committee of the Whole meeting to order at __ p.m., immediately after the Special Meeting. A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
Marlowe Middle School students leading the Pledge are Del Bahn, Blake Brown, Henna Hakala, Cole Haugh, and Raquel Radermacher.

3. Academic Spotlight -Wellness Committee Update (Ms. Schlichter)
Mr. Wheatley, Director of Curriculum and Instruction for Health and Science, will provide an update of the Wellness Committee and PE/Health Curriculum Review.

4. Public Comment
As per Policy 2:230, public comment can be made during this portion of the meeting.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

6.1. Summer School (A) (Ms. Schlichter)
Discussion: Ms. Schlichter will seek approval of the 2015  Summer School proposal as presented.

6.2. Orchestra Planning (R) (Ms. Schlichter)
Discussion: Ms. Schlichter will report on Orchestra planning.

7. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

7.1. Policy 5:185 Family and Medical Leave (A) (Ms. Lombard, Mr. Awrey)
Discussion: At the December 4, 2014 Committee of the Whole, the Policy Committee asked Ms. Lombard to review Policy 5:185 on FMLA and bring back to the Committee, prepared for a first reading.

8. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

8.1. FY16 Tier Staffing (A) (Ms. Lombard)
Discussion: Ms. Lombard will seek approval to move forward with the proposed staffing hires positions for the 2015-16 school year, as the budget permits.

8.2. HR Updates (R) (Ms. Lombard)
Discussion: Ms. Lombard will provide updates to Human Resources.

9. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

9.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $563,656.34; Imprest checks at $160,693.71; accounts payable at $1,953.79; and disbursements issued at $5,431,844.18; for review and seeking approval to move forward.

9.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: The monthly Revenue and Expenditures Report for review and comment.

9.3. Fiscal Reports (R) (Mr. Altmayer)
Discussion: The fiscal reports include the Monthly fiscal update and Paid Activity Funds.

9.4. Establish the Fiscal Year (A) (Mr. Altmayer)
Discussion: Administration is seeking approval of the Finance Committee to establish a fiscal year for CSD158 as per 105ILCS 5/17-1, for the period of July 1, 2015 through June 30, 2016.

9.5. Designation of Person to Prepare a Tentative Budget (A) (Mr. Altmayer)
Discussion: Seeking a resolution for appointment of Mr. Altmayer as the person to prepare a Tentative Budget of the Board.

9.6. Equipment Declared as Surplus (A) (Mr. Altmayer)
Discussion: The Technology Department submitted several items for disposal or for recycles. Administration is seeking approval of the items listed to be Declared as Equipment Surplus.

9.7. RX Consortium (A) (Mr. Altmayer)
Discussion: Mr. Altmayer will report on the status of the RX Consortium. A draft Intergovernmental Agreement for Northern Illinois Schools Employee Benefits Consortium (NISEBC) is provided; seeking approval by resolution authorizing the District's participation in NISEBC.

10. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

10.1. Huntley High School Construction Update (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will update the Committee on the HHS additions and renovations construction project.

10.2. CTS Contract Year One M&V Report (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will give the CTS contract Year One Measurement and Verification Report.

10.3. Guaranteed Energy Savings Contract RFP 2014-32 Status Report (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will give a status report on the Guaranteed Energy Savings Contract RFP 2014-32.

10.4. FY16 O&M Projects and Ten Year Capital Projects Forecast Report (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will report on the collaborative project on the prioritization of the items  for the Ten Year Capital Projects Forecast Report.

10.5. HHS Additions and Renovations Change Orders (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will present the HHS Additions and Renovations Change Orders as presented in the letter from Wold AE, dated 01.27.15, in an accumulative amount of $4,828.00.

10.6. O&M Department Annual Report (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will give the Operations and Maintenance (O&M) Office Annual Report.

10.7. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects.

11. Legislation Committee (Mr. Fleck -chair, Mr. Quagliano, Mr. Drzal)

11.1. Legislation Updates (D)
Discussion: Mr. Fleck will provide Legislative updates.

12. Board of Education (President-Mr. Drzal)

12.1. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion: The following draft meeting minutes are for review and comment: Regular meeting of  January 15, 2015 and the Waiver Hearing of January 15, 2015, seeking approval at the next regular meeting.

12.2. IASB Call for Proposal (D) (Mr. Drzal)
Discussion: Mr. Drzal will lead the discussion.

13. Closed Session  / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters. Roll Call: Ayes / Nays / Absent / Motion _

13.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

14. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

15. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __