October 9, 2014 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call to Order the Committee of the Whole meeting for Thursday, October 9, 2014 at __ p.m.  A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance (Principal, Mr. Scott Iddings)
Leggee Elementary School students leading the Pledge are: Jayden Bell, Taylor Dulson, Grace Swift, and Aiden Huber.

3. Academic Spotlight  (Ms. Schlichter)
This month's Spotlight will feature the Huntley High School (HHS) Engineering Program.

4. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion _

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

6.1. 2014 Advanced Placement (AP) Report (R) (Ms. Schlichter)
Discussion: Ms. Schlichter will report on the AP report details on Huntley High School.

6.2. HHS International Field Trip - Costa Rica (A) (Ms. Schlichter)
Discussion: Ms. Schlichter will propose approval of a field trip request submitted by HHS World History teachers, to Costa Rica during 2016 Spring Break.

6.3. 2015-2016 School Calendar- Draft  (A) (Mr. Awrey)
Discussion: Mr. Awrey will present the draft 2015-2016 School Calendar, seeking approval.

6.4. Enrollment Projections / Boundary Line Service Agreement (A) (Mr. Awrey)
Discussion: Mr. Awrey will present a service agreement with DecisionInsite, recommending approval of the BOE at the next regular meeting.

7. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

7.1. PRESS Updates - August 2014, Issue 86 (A) (Mr. Awrey)
Discussion: The following PRESS updates and recommendations include: Policy 2:20 Powers and Duties of the Board of Education, 4:60 Purchases and Contracts, 4:90 Activity Funds, 5:30 Hiring Process and Criteria, 5:260 Student Teachers, 7:20 Harassment of Students Prohibited, 7:180 Preventing Bullying, Intimidation, and Harassment, and 7:240 Conduct Code for participants in Extracurricular Activities.

8. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

8.1. Job Descriptions (A) (Ms. Lombard)

8.1.1. Director of Performing Arts Center (PAC) and TV Production  (A) (Ms. Lombard)
Discussion: Ms. Lombard will seek approval of Director of PAC / TV Production job description, to better reflect the current duties.

8.1.2. PAC Technician (A) (Ms. Lombard)
Discussion: Ms. Lombard will seek approval of the PAC Technician job description. 

8.2. Human Resources (HR) Update (R) (Ms. Lombard)
Discussion: Ms. Lombard will provide report on HR updates.

9. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

9.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $494,722.23; Imprest checks at $220,340.60; Accounts Payable at $619.40; and Disbursements issued at $6,824,729.83;  seeking approval to move forward.

9.2. Fiscal Reports - Financial Executive Summary (R) (Mr. Altmayer)
Discussion: Mr. Altmayer will present the Financial Executive Summary on revenues and expenditures.

9.3. Monthly Fiscal Reports (R) (Mr. Altmayer)
Discussion: The monthly fiscal updates and Paid Activity Funds are provided.

9.4. Revenue Contract Approval (A) (Mr. Altmayer)
Discussion: Various fund raiser contract agreements from schools have been submitted for approval.

9.5. Debt Restructuring Update / Resolution (A) (Mr. Altmayer)
Discussion: Mr. Eric Anderson, BMO Capital Markets, will provide an update on the Option I refunding as discussed at the last Board meeting, and answer any questions about the attached resolution.

9.6. Sears Centre Arena - 2015 Graduation Contract (A) (Dr. Burkey)
Discussion: Dr. Burkey will present for approval, the 2015 Graduation Contract for Huntley HS May 30, 2015 graduation ceremony to be held at the Sears Centre Arena.

10. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

10.1. Construction Updates (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will give updates on current construction projects.

10.2. Change Orders - Huntley High School (HHS)Expansion and Renovation  (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval from the Committee, of the proposed change orders to trade contractor's contracts for the HHS Additions and Renovations project, as recommended by Lamp Inc., in their letter dated September 30, 2014.

10.3. Cash Farm Rental (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek renewal of the Cash Farm Rental with Fruin Farms for the 2015-2016 growing season.

10.4. B&G Committee - Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects.

11. Legislation Committee (Mr. Fleck-chair, Mr. Drzal, Mr. Quagliano)

11.1. IASB Delegate Assembly 2014 (D) (A) (Mr. Fleck) 
Discussion:  Mr. Fleck will lead discussion of the 2014 IASB Delegate Assembly Proposals and Resolutions, to be presented at the 2014 Delegate Assembly at the Triple I Conference. Members will convey and debate their position.

11.2. Legislative Updates (R) (Mr. Fleck)
Discussion: Mr. Fleck will provide the legislative updates.

12. Board of Education (President - Mr. Drzal)

12.1. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion: The Regular meeting draft minutes of September 18, 2014 and the FY14 Budget Hearing minutes of September 18, 2014 are available for review, seeking approval at the next regular meeting.

12.2. Six Month Review of Executive Session Closed Minutes (A) (Mr. Drzal)
Discussion: As required by law 5ILCS120/2c, the Board gives notice to perform the six-month review of closed session minutes will take place in closed session.

13. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective Bargaining Negotiations; (9) Student Disciplinary; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act and for the six-month review and destruction of recordings as per law. Roll Call: Ayes / Nays/ Absent / Motion _

13.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Motion to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion _

13.2. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Motion to resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion_

14. Adjournment (A) (Mr. Drzal)
Discussion: Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __