March 6, 2014 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call the Committee of the Whole meeting to order for Thursday, March 6, 2014 at __ p.m. 
A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
Huntley High School students leading the Pledge are: Menley Urban, Tim McCloyn, and Mark Skonieczny.

3. Academic Spotlight (Mr. Moan)
Mr. Wheatley, Director of Health, PE, and Science Curriculum will present information on the District's Wellness Committee.

4. Public Comment
As per Policy 2:230, public comment can be made during this portion of the meeting.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

6. Community Relations (CR) & Student Outreach (SO) Committee (Mrs. Skaja-chair, Mr. Drzal, Mr. Geheren)

6.1. Communications Audit (R) (Dr. Burkey)
Discussion: Dr. Burkey will report on the District's Communication Audit.

7. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

7.1. Huntley High School (HHS) Project Update(R) (Mr. Renkosik)
Discussion: Mr. Renkosik will update on Phase One of the  renovation and expansion project at HHS.

7.2. RFP #2014-30 Network Video System (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide the results of RFP#2014-30 Network Video System, recommending approval  of the Base Bid and Alternates 1, 2, and 3 and award to ProCom Systems, at a total cost of $52,130.00.  

7.3. Bid #2014-37 Fire Protection System Repairs (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide the results from Bid #2014-37 Fire Protection System Repairs, recommending approval of the Base Bid in the amount of $183,400.00 and all the Unit Prices from Automatic Fire Systems, Inc. as listed in the bid summary provided.

7.4. Bid #2014-03 Athletic Fields Maintenance Equipment (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide results from Bid #2014-03 Athletic Fields Maintenance Equipment, recommending  award to Burris Equipment in the amount of $15,847.00.

7.5. Enernoc Demand Load Response and Retro-Commissioning Contracts (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval of the Enernoc Demand Load response and retro-commission agreements as proposed from Enernoc for: Efficiency SMART Solution SOW and Demand SMART Solution SOW.

7.6. Daikin Assured Maintenance Agreement (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval of Daiken's proposed Assured Maintenance Agreement for services described as preventative maintenance to the new HHS central chiller.

7.7. Johnson Controls, Inc. (JCI) Planned Service Agreement (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval of JCI's proposed Assured Maintenance Agreement as described for scheduled preventative maintenance to the newer Mackeben Elementary School chiller.

7.8. Change Order No. 1 - Carey Electric (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval of Change Order #1 to the Contract between Carey Electric and CSD158, for Square Barn Road Campus site lighting retrofits, in the amount of $14,772.00.

7.9. Renewal of Authorization for Emergency Repairs (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek renewal of extending the authorization to the Administration to expend up to $20,000.00, for emergency repairs due to a sprinkler system failure, through March 20, 2015.

7.10. O&M Department Annual Report (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide the O&M Department annual report.

7.11. FY15 O&M Projects Report (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will report on the FY15 O&M projects.

7.12. O&M Updates (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide updates on O&M projects.

8. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

8.1. State Testing Update (A) (Mr. Moan)
Discussion: Mr. Moan will give an update on the current and future state testing models. 

9. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

9.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $251,753.68; Imprest checks at $405,573.58; accounts payable at $9,605.77; and disbursements issued at $5,634,643.63; for review and seeking approval to move forward.

9.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: Monthly report for review and comment.

9.3. Fiscal Reports (R) (Mr. Altmayer)
Discussion: Attorney fee breakdown; Monthly fiscal update; and Paid Activity Funds

9.4. 2014-2015 E-Rate Contracts (A) (Mr. Altmayer) (Mr. Budzynski)
Discussion: Mr. Altmayer will seek approval of E-rate Contracts which include: telephone, internet and network, cellular and email relay.

9.5. Five-year Fiscal Plan Assumptions (D) (Mr. Altmayer)
Discussion: Mr. Altmayer will present the assumptions and foundational support for the District's 5-year Plan, FY13-FY17, seeking discussion.

10. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

10.1. Resolution / Notice of Reduction in Extra Contract Days (A) (Ms. Lombard)
Discussion: Ms. Lombard will present, per contract.

10.2. Job Description - Security Assistant (Construction Project) (A) (Ms. Lombard)
Discussion: Ms. Lombard will seek approval of the Security Assistant (Construction Project), to perform duties as they relate to the construction events ongoing at Huntley High School.

10.3. Monthly Human Resources Updates (R) (Ms. Lombard)
Discussion: Ms. Lombard will provide the monthly Human Resources updates.

11. Legislation Committee (Mr. Fleck -chair, Mr. Quagliano, Mr. Geheren)

11.1. Legislation Updates (D)
Discussion: Legislative updates will be given.

12. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

12.1. Policy 7:190 Student Discipline (A) (Mr. Awrey)
Discussion: The Board of Education asked for review of Policy 7:190 Student Discipline.

13. Board of Education (Mr. Drzal)

13.1. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion: The draft meeting minutes of Regular February 20, 2014 are for review and comment; seeking approval as presented.

14. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act.  Roll Call: Ayes / Nays/ Absent / Motion __

14.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

15. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

16. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __