December 5, 2013 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call to Order the Committee of the Whole meeting for Thursday, December 5, 2013 at __ p.m.  A quorum must be met. Roll Call: Ayes / Absent / Motion _

2. Pledge of Allegiance 
The Mackeben Elementary students leading the Pledge are: Alexis Kowalski, Elijah Searles, Abby Rybicki, Madison Rozanski, and Gavin Spivey.

3. Recognition by the Board (Mr. Drzal)
Mr. Michael Skala will be recognized by the Board as a recipient of the ISBE Those Who Excel Awards as a past School Board member.

4. Academic Spotlight - Curriculum Science Review (Mr. Moan)
Discussion:  Mr. Moan will provide the Curriculum review cycle for the 2014-2015 school year.

5. Public Comment as per Policy 2:230 (Mr. Drzal)
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

6. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

7. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

7.1. Bid #2013-04 Grounds Management Services (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will present the bid results of Bid #2013-04 Grounds Management Services; recommending approval of the base bid for Grounds Management Services to Blackstone Landscaping, Inc. in the amount of $372,750.00.

7.2. Bid #2013-04a Fertilizer and Herbicide Application Services (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide results from Bid #2013-04a Fertilizer and Herbicide Application Services; seeking approval of Bid 32013-04a Fertilizer and Herbicide Application Services to Nilco, Inc. in the amount of $98,850.00.

7.3. Construction Update for Huntley High School (HHS) Athletic Fields' Improvement Project (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will report on the HHS Athletic Fields' Improvement Project.

7.4. Change Orders to HHS Athletic Fields' Improvement (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval of the Change Orders to HHS Athletic Fields' Improvement, in the total additive amount of $13,474.00, as recommended by Wold AE.

7.5. Contract with Lamp Inc. for Construction Management Services (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval of the Construction Management Services Contract with Lamp Inc., with modification as for the Huntley High School expansion and renovation project, as presented.

7.6. B&G Committee - Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates on O&M projects are provided by Mr. Renkosik.

8. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

8.1. Career Technology Education (A) (Mr. Moan)
Discussion: Mr. Moan will propose the new high school course initiatives on Career Technology Education for the 2014-2015 school year, seeking approval.

8.2. STEM Committee Proposal (A) (Mr. Moan)
Discussion: Mr. Moan will present the STEM Committee's proposal for 2014-2015 school year, seeking approval.

8.3. Huntley High School (HHS) Course Proposals (A) (Mr. Moan)
Discussion: Mr. Moan will seek approval of the HHS course proposals as presented.

8.4. Science Curriculum Review (A) (Mr. Moan)
Discussion: Mr. Moan will seek approval of the proposed Science Curriculum Review, as presented.

8.5. Pearson Education Inc. Contract (A) (Mr. Moan)
Discussion:  Mr. Moan will propose the professional services contract with Pearson Education Inc. for digital programs, communication services, and 1:1 Learning Initiative agreement, for approval as presented.

9. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

9.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $334,690.52, Imprest checks at $172,197.72, accounts payable at $3,937.64, and disbursements at $2,399,819.73; issued for review and seeking to move forward.

9.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: Monthly report for review and comment.

9.3. Fiscal Reports (R) (Mr. Altmayer)
Discussion: Mr. Altmayer provides the fiscal reports on Attorney fee breakdown; Monthly fiscal update; and Paid Activity Funds.

9.4. Levy 2013 - Property Tax Extension (R) (A) (Mr. Altmayer)
Discussion: Mr. Altmayer will present the 2013 Levy information for informational purposes only. In regards to the Levy Hearing, additional information will be provided with a recommendation.

9.5. Waiver Request - Statement of Affairs (A) (Mr. Altmayer)
Discussion: Mr. Altmayer will request a Waiver of the Statement of Affairs as per 105ILCS 5/10-17, for the 2014-2015 school year.

9.6. Transportation Bus Bid #2013-07a (A) (Ms. Lombard)
Discussion: Ms. Lombard will present the bid summary results from Transportation Bus Bid #2013-07a.

9.7. Equipment Declared as Surplus (A) (Mr. Altmayer)
Discussion: Mr. Altmayer will seek approval of a list of items to be Declared as Surplus as provided from the Technology Department.

9.8. FY2013 Audit and Annual Financial Report (AFR) (D) (Mr. Altmayer)
Discussion: Mr. Paul Thermen, CPA of Evans Marshall & Pease, will present the FY13 Audit and AFR.

10. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

10.1. 2013-2014 Advantage EAP Contract (A) (Ms. Lombard)
Discussion: Ms. Lombard will seek approval of the EAP contract with Advantage Behavioral Health LLC, at a cost of $5,040.00 for the 2013-2014 school year.

10.2. Monthly Human Resources (HR) Report (R) (Ms. Lombard)
Discussion: Ms. Lombard will provide the monthly Human Resources Report.

11. Legislation Committee (Mr. Fleck-chair, Mr. Geheren, Mr. Quagliano)

11.1. Legislative Updates (R) (Mr. Fleck)
Discussion: Mr. Fleck will report on legislative updates.

12. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

12.1. PRESS Updates - October 2013, Issue 83 (A) (Mr. Awrey)
Discussion: The following policies for review are: Policy 3:60, 4:100, 5:50, 5:90, 5:100, 5:120, 5:200, 6:60, 6:250 6:310, 7:185, 7:300, 8:30; seeking a first reading.

13. Board of Education (Mr. Drzal)

13.1. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion: The following meeting minutes are available for review and comment: Regular November 14, 2013.

14. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective Bargaining;(9) Student Disciplinary; (11) Litigation; and (21) Closed Session minutes of meetings lawfully closed under this Act. Roll Call: Ayes / Nays/ Absent / Motion _

14.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion _

15. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

16. Adjournment (A) (Mr. Drzal)
Discussion: Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __