October 10, 2013 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
 Call to Order the Committee of the Whole meeting for Thursday, October 10, 2013 at __ p.m.  A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
Martin Elementary School students leading the Pledge are: Tommy Geheren, Victoria Hassels, Alli Engels, Cara Haugh, Sara Hursey, Jeremy Huth, and Pari Shah.

3. Academic Spotlight  (Mr. Moan)
Mrs. Julie Deka, PBIS Coordinator will provide an overview of the District's PBIS Program.

4. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion _

6. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

6.1. Lamp Inc. Construction Management Contract for Huntley High School (HHS) Expansion and Remodeling Project (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval of the Lamp Inc. Construction Management Contract for the HHS expansion and remodeling project.

6.2. Construction Updates (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will give updates on current construction projects.

6.3. Proliance Energy Contract Revision (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide revisions to the Proliance Energy Contract, seeking approval.

6.4. B&G Committee - Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects.

7. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

7.1. AP Report (R) (Mr. Moan)
Discussion: Mr. Moan will report on the AP report details on Huntley High School.

7.2. Library per Capita Grant Application (A) (Mr. Awrey)
Discussion: SD158 is working on the application for FY14 School District Library Grant Program. This grant offering is an opportunity to enhance the school library program to continue improving educational opportunities for students in our district.

7.3. 2014-2015 School Calendar- Draft  (A) (Mr. Awrey)
Discussion: Mr. Awrey will present the draft 2014-2015 School Calendar, seeking approval.

7.4. Overnight Trip Proposals (R) (Mr. Awrey)
Discussion: Mr. Awrey will present the 2013-2014 overnight student trips taken district-wide.

7.5. Five-year Foreign Travel Plan for District #158 (R) (Dr. Burkey)
Discussion: Mr. Rowe will provide a review of the Five-year Foreign Travel Plan for District #158.

7.6. HHS 2014 Summer Trip Proposal for Fine Arts to New York City (A) (Mr. Awrey)
Discussion: Mr. Tom George, HHS Fine Arts Advisor submitted a proposal for HHS student travel to New York City, June 9-12, 2014. Details included.

8. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

8.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $1,945,679.42; Imprest checks at $136,350.88; and Disbursements issued at $5,675,688.85;  seeking approval to move forward.

8.2. Fiscal Reports - Financial Executive Summary (R) (Mr. Altmayer)
Discussion: Mr. Altmayer will present the Financial Executive Summary on revenues and expenditures.

8.3. Monthly Fiscal Reports (R) (Mr. Altmayer)
Discussion: The monthly fiscal reports of Attorney fee breakdown; Monthly fiscal update; and Paid Activity Funds are provided.

8.4. Revenue Contract Approval (A) (Mr. Altmayer)
Discussion: Various fund raiser contract agreements from schools have been submitted for approval.

9. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

9.1. Job Description Update (A) (Ms. Lombard)
Discussion: Ms. Lombard will provide an update to the Community Relations job description, to better reflect the current position.

9.2. Human Resources (HR) Update (R) (Ms. Lombard)
Discussion: Ms. Lombard will provide report on HR updates.

10. Legislation Committee (Mr. Fleck-chair, Mr. Drzal, Mr. Quagliano)

10.1. IASB Delegate Assembly 2013 (D) (A) (Mr. Drzal) 
Discussion:  Mr. Drzal will lead discussion of the 2013 IASB Delegate Assembly Proposals and Resolutions, to be presented at the 2013 Delegate Assembly at the Triple I Conference. Members will convey and debate their position.

10.2. Legislative Updates (R) (Mr. Fleck)
Discussion: Mr. Fleck will provide the legislative updates.

11. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

11.1. Development of Board Policy (D) (Mr. Drzal)
Discussion: Mr. Drzal will provide the Community Involvement and Awareness of CSD158 Activities draft policy.

12. Board of Education (President-Mr. Drzal)

12.1. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion: The September 19, 2013 draft minutes of the Regular meeting and FY14 Budget Hearing are available, seeking approval upon review.

12.2. Six Month Review of Executive Session Closed Minutes (A) (Mr. Drzal)
Discussion: As required by law 5ILCS120/2c, the Board gives notice to perform the six-month review of closed session minutes will take place in closed session.

12.3. Approval of District Attorneys (A) (Dr. Burkey)
Discussion: Review of current list of attorneys selected to assist SD158 with legal counsel and recommendation for the 2013-14 school year.

13. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective Bargaining Negotiations; (9) Student Disciplinary; (10) The placement of individual students in special education programs and other matters relating to individual students; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act and for the six-month review and destruction of recordings as per law. Roll Call: Ayes / Nays/ Absent / Motion _

13.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Motion to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion _

13.2. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Motion to resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion_

14. Adjournment (A) (Mr. Drzal)
Discussion: Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __