March 21, 2013 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (President Mr. Drzal)
Call the Thursday, March 21, 2013 Regular meeting to order at __ p.m.
Roll Call: Ayes / Absent / Motion _A quorum must be met.

2. Closed Session  / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (9) Student Disciplinary, (11) Litigation, (21) Discussion of minutes of meetings lawfully closed under this Act . Roll Call: Ayes / Nays / Absent / Motion _

2.1. Exit or Suspend Closed Session / Voice Call (A)
Move to exit or suspend closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion __

3. Resume in Public Session / Roll Call (A) (President) approx. 7:00 p.m.
Resume the regular meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

3.1. Action as required / Roll Call (President)
Will come from the Board. Roll Call: Ayes / Nays / Motion __

4. Pledge of Allegiance  (Mr. Drzal)
The following Mackeben Elementary School students will lead the Pledge: Kyle Wojcik, Brooke and Zach Rogers, and Brandon, Scott and Bryan Saldivar.

5. Student Recognition by the Board (Mr. Awrey)
The Huntley High School (HHS) Red Raiders Girls Basketball Team placed 4th at State and will be recognized by the Board.

6. Huntley Education Association (HEA)
Discussion: A representative of the HEA will present the Teacher of the Month Award winners. 

7. Public Comment (President)
As per Policy 2:230, public comment can be made during this portion of the meeting.

8. Revision and Adoption of the Agenda / Voice Call (A) (President)
Move to adopt the agenda as presented (or with changes). Voice Call: Ayes / Nays / Motion __

9. Associate Superintendent's Report (Mr. Awrey)
Updates will be given at this time.

10. Fiscal Services Report (Mr. Altmayer)
Discussion: BMO Eric Anderson, topic of refunding options.

11. Human Resources (HR) Report (Ms. Lombard)
Updates will be given at this time.

12. Superintendent's Report  (Dr. Burkey)

12.1. Freedom of Information Act Requests (FOIA) (R) (Dr. Burkey)
Discussion: A report on monthly FOIA requests is provided.

12.2. Donations, Gifts, and Grants (R) (Dr. Burkey)
A report is provided of the donations, gifts and grants given to the District during the month.

13. Board of Education Report

13.1. HHS3000 and Athletic Fields Improvements (R) (Mr. Renkosik, Dr. Burkey)
Discussion: Wold Architects and Engineers and Lamp Inc. will present the redesign options for the HHS3000 initiative and the Athletic Fields Improvements.

14. President's Report (Mr. Drzal)

15. Consent Agenda / Action / Roll Call (Mr. Drzal)
All of the following Consent Agenda items have gone through the Committee of the Whole.  Prior to adoption, revisions are presented here. Roll Call: Ayes / Nays / Motion __
Recommendation: Seeking approval and adoption of the Consent Agenda as follows: 

15.1. Minutes (A) (Mrs. Fettes)
The following draft Board minutes for approval: Regular February 21, 2013, Amended Budget Hearing February 21, 2013, Committee of the Whole February 14, 2013 and  March 7, 2013 as presented.

15.2. Closed Executive Session Minutes (A)  (Mrs. Fettes)
Seeking approval of the closed executive session meeting minutes: Regular February 21, 2013 and   Committee of the Whole February 14, 2013 as presented during closed session.

15.3. HR Personnel and Addendum Reports (A)(Ms. Lombard)
Seeking approval of the personnel reports provided and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented.

15.4. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck pro tem)

15.4.1. Keyless Entry System (A) (Mr. Renkosik)
At the 3.7.13 COW, the B&G Committee moved forward the Proposal for the system upgrade including hardware, firmware, and software as described in the Honeywell letter; seeking approval as presented

15.4.2. Wold Architects and Engineer's Agreement - Huntley High School Athletic Fields Development Project (A) (Mr. Renkosik)
Discussion: At the 3.7.13 COW, the B&G Committee moved forward the contract document from Wold, seeking approval of the AIA B3132 - 2009 Agreement between Owner and Architect, with Construction Manager as Adviser Edition for Architectural Services for the HHS Athletic Fields development project as presented.

15.5. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

15.5.1. Extra-Curricular Committee Recommendations (A) (Mr. Awrey)
At the 3.7.13 COW, the C&I Committee moved forward Tier I, Tier II, and Tier III prioritization of tiers and adopt them as funding will allow.

15.5.2. 2013-2014 District Handbooks (A) (Mr. Awrey)
At the 3.7.13 COW, the C&I Committee moved forward the schools respective Student Handbooks with the recommended changes, per school code and Policy 7:190, as presented.

15.6. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck pro tem)

15.6.1. Payables (A) (Mr. Altmayer)
At the 3.7.13 COW, the Finance Committee recommended approval of the purchase order summary at $178,745.41; Imprest checks issued at $206,460.26;  accounts payable reported at $892.78; and disbursements issued at $5,649,089.31, as presented. 

15.7. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

15.7.1. Job Descriptions (A) (Ms. Lombard)
At the 3.7.13 COW, the HR Committee moved forward the following job descriptions as presented: Assistant Director of Operations and Maintenance, Technician 1, Technician 2, Technician 3, Maintenance, and Custodian.

15.7.2. Reduction of Extra Contract Days Resolution #2013-03-01 (A) (Ms. Lombard)
At the 3.7.13 COW, each year the Board of Education must take action to reduce contract days to reflect the base standard days of the HEA Collective Bargaining Agreement for the upcoming school year. 

15.7.3. Administrator Contract (A) (Ms. Lombard)
At the 3.7.13 COW, the HR Committee reviewed the Administrator Contract as part of the annual review, giving their approval as presented.

16. Items Removed from the Consent Agenda (A) (Mr. Drzal)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.

17. Action Items / Roll Call (A) (Mr. Drzal)
(Action items may or may not have gone through committee and require separate action.)

17.1. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
Mr. Altmayer provided the Supplement Purchase Orders Report at $2,071,156.29 and the Supplemental Accounts Payable Report at $10,242.54, for approval. Roll Call: Ayes / Nays / Motion __

17.2. Notice of Non-renewal and Dismissal Resolution #2013-03-02 (A) (Ms. Lombard)
Discussion: Pursuant to Section 24-12 of the State Code, the Board of Education is required to provide a written Notice of Non-Renewal and Dismissals by certified mail return receipt requested, at least forty-five (45) days before the end of the school term. Roll Call: Ayes / Nays/ Motion __

17.3. Bid Release One - Lamp Inc. (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide the Bid Release One Trade Package for HHS Athletic Fields Improvements as recommended from Lamp Inc. Roll Call: Ayes / Nays / Motion _

18. Public Comment (Mr. Drzal)

19. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __