September 6, 2012 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Skala)
Call the Thursday, September 6, 2012 Committee of the Whole meeting to order at __ p.m.  A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
Martin Elementary School students will lead the Pledge.

3. Academic Spotlight  (Mr. Moan)
Data Driving Instruction - Conley Elementary teachers will explain their process for using data to drive the instruction for each student in their class.

4. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Skala)
Motion to adopt the agenda as presented or with changes.

6. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Skala)

6.1. Bid #2012-23 Air Filters (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide the results from Bid #2012-23 Air Filters. Administration's recommendation for approval of award for Bid #2012-23 Air Filters is as follows: Base Bid A from the Brucker Company in the amount of $68,700.00, and award of Base Bid B from Filters USA, Inc. in the amount of $7,498.00; as presented. 

6.2. Bid #2012-44 HVAC Preventative Maintenance Services (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide the results from Bid #2012-44 HVAC Preventative Maintenance Services.  Administration is recommending award of Base Bids A, D, and E at a first year total annual cost of $35,264.00 to Hayes Mechanical; and Base Bids B and C to Advantage Mechanical in the amount of $4,530.00, as presented. 

6.3. Bid #2012-62a Flame Retardant Treatment for Stage Drapery (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide the bid results from Bid #2012-62a Flame Retardant Treatment for Stage Drapery.  Administration's recommendation is award of Bid #2012-62a Base Bid to American Drapery and accept the voluntary deduction with release of the requirements for a performance bond, for a net cost to the District of $26,303.68.

6.4. B&G Committee - Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects, including Energy Curtailment Specialists, Inc.

7. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

7.1. 2013-2014 School Calendar (A) (Mr. Awrey)
Discussion: Administration is seeking approval by the Committee for the proposed 2013-2014 school calendar.

7.2. Enrollment Update (R) (Mr. Awrey)
Discussion: The 6th day enrollment report is provided for informational purposes only.

7.3. 8th Grade Washington DC Trip (A) (Mr. Moan)
Discussion: The teachers from both Heineman and Marlowe Middle Schools, are proposing a trip to be offered to the 8th grade students for the 2013-2014 school year to Washington DC. Administration is seeking approval of the Washington DC trip October 11, 12, 13, 2013 as proposed.

8. Finance Committee (Mr. Quagliano-chair, Mr. Skala, Mr. Gentry)

8.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $384,710.36; Imprest checks at $234,794.12; Accounts Payable at $113.02; and Disbursements issued at $4,998,238.25;  seeking review and approval to move forward.

8.2. Supplemental Purchase Orders & Account Payables Report (A) (Mr. Altmayer)
Discussion: Mr. Altmayer will provide as supplemental, a summary of the purchase orders and payables approval.

8.3. Fiscal Reports - Financial Executive Summary (R) (Mr. Altmayer)
Discussion: Mr. Altmayer will present the Financial Executive Summary on revenues and expenditures.

8.4. Monthly Fiscal Reports (R) (Mr. Altmayer)
Discussion: The monthly fiscal reports of Attorney fee breakdown; Monthly fiscal update; and Paid Activity Funds are provided.

8.5. FY13 Tentative Budget Updates (R) (Mr. Altmayer)
Discussion: Mr. Altmayer will outline the current tentative Draft FY13 Budget and provide any modifications. 

8.6. Revenue Contract Approval (A) (Mr. Altmayer)
Discussion: Various fund raiser contract agreements from HHS have been submitted for approval.

8.7. Financial Advisory Committee (FAC) (R) (Mr. Altmayer)
Discussion: A member of the FAC will provide an update on the Committee.

9. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

9.1. Job Description -Guidance Counselor (A) (Ms. Lombard)
Discussion: The job description for Guidance Counselor has been updated, seeking approval by the Committee.

9.2. Human Resources (HR) Update (R) (Ms. Lombard)
Discussion: Ms. Lombard will provide report on HR updates.

10. Legislation Committee (Mr. Skala-chair, Mr. Geheren, Mr. Quagliano)

10.1. Legislation Committee - Updates (R) (Mr. Skala)
Discussion: Updates will be given at this time.

11. Board of Education (President-Mr. Skala)

11.1. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion: The following draft meeting minutes are available for review and comment: Regular  August 16, 2012

12. Closed Session / Roll Call (A) (Mr. Skala)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (2) Collective Bargaining Negotiations, (11) Litigation. Roll Call: Ayes / Nays/ Absent / Motion _

12.1. Exit Closed Session / Voice Call (A) (Mr. Skala)
Motion to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion _

12.2. Resume in Public Session / Roll Call (A) (Mr. Skala)
Motion to resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion_

13. Adjournment (A) (Mr. Skala)
Discussion: Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __