March 15, 2012 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (President Mr. Skala)
Motion Calling to Order the March 15, 2012 Regular meeting to order at __ p.m. A quorum must be met.
Roll Call: Ayes / Absent / Motion __

2. Closed Session  / Roll Call (A) (Mr. Skala)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (2) Collective negotiating matters, (9) Student Disciplinary, (11) Litigation, (21) Discussion of minutes of meetings lawfully closed under this Act .
Roll Call: Ayes / Nays / Absent / Motion __

2.1. Exit or Suspend Closed Session / Voice Call (A)
Motion to exit or suspend closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays / Motion __

3. Resume in Public Session / Roll Call (A) (President) approx. 7:00 p.m.
Motion to Resume the regular meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

3.1. Action as required / Roll Call (President)
Will come from the Board. Roll Call: Ayes / Nays / Motion __

4. Pledge of Allegiance - Leggee Elementary School students: John Kramer, Bryce Christopher,  Marcos Miguel, Zachary Stewart and Joshua Bluver, will lead the Pledge.

5. Huntley Education Association (HEA)
Discussion: A representative of the HEA will present the Teacher of the Month Award winners. 

6. Public Comment (President)
As per Policy 2:230, public comment can be made during this portion of the meeting.

7. Revision and Adoption of the Agenda / Voice Call (A) (President)
Move to adopt the agenda as presented (or with changes). Voice Call: Ayes / Nays / Motion __

8. Associate Superintendent's Report (Mr. Awrey)
Updates will be given at this time.

9. Fiscal Services Report (Mr. Altmayer)
Updates will be given at this time.

10. Human Resources (HR) Report (Ms. Lombard)
Updates will be given at this time.

11. Superintendent's Report  (Dr. Burkey)

11.1. Freedom of Information Act (FOIA) Requests (R)
Monthly report on FOIA requests provided in the packet.

12. President's Report (Mr. Skala)

13. Consent Agenda / Action / Roll Call (Mr. Skala)
All of the following Consent Agenda items have gone through the Committee of the Whole.  Prior to adoption, revisions are presented here. Motion and Roll Call: Ayes / Nays / Motion __
Recommendation: Seeking approval and adoption of the Consent Agenda as follows: 

13.1. Minutes (A) (Mrs. Fettes)
At the 3.1.12 COW, the Committee moved forward the following draft minutes for approval: Regular meeting of February 16, 2012, and Committee of the Whole February 2, 2012.

13.2. Closed Executive Session Minutes (A) (Mrs. Fettes)
Seeking approval of the closed executive session meeting minutes as presented and reviewed during closed session: Executive Session Regular of February 16, 2012.

13.3. HR Personnel and Addendum Reports (A) (Ms. Lombard)
Seeking approval of the personnel reports provided and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented.

13.4. Building and Grounds Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Skala)

13.4.1. Custodial Equipment Bid #2012-03 (A) (Mr. Renkosik)
At the 3.1.12 COW, the B&G Committee recommended award of the Alternate Bid #1; Combined Bid and the Alternate Bid #2; one additional Orbital Auto-scrubber from the Custodial Equipment Bid #2012-03 in the total annual amount of $ 64,273.00 to Direct In Supply.

13.4.2. Renewal for Authorization for Emergency Repairs (A) (Mr. Renkosik)
At the 3.1.12 COW, the B&G Committee recommended extending Authorization to Administration to expend up to $20,000 through March 15, 2013, for emergency repairs due to a sprinkler system failure,

13.5. Curriculum and Instruction Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

13.5.1. Student Handbooks (A) (Mr. Awrey)
At the 3.1.12, the C&I Committee recommended approval of the 2012-13 Student Handbooks with updates and correction given. (Policy 7:190) 

13.6. Finance Committee (Mr. Quagliano-chair, Mr. Skala, Mr. Gentry)

13.6.1. Payables (A) (Mr. Altmayer)
At the 3.1.12 COW, the Finance Committee recommended approval of the purchase order summary at $ 81,334.76;  Imprest checks issued at $ 83,845.40; and disbursements issued at $3,706,252.39, as presented. 

13.6.2. Revenue Contracts (A) (Mr. Altmayer)
At the 3.1.12 COW, the Finance Committee moved forward for approval the following revenue contracts: 
Vendor Rockford Foresters valued at $3,000.00 benefiting Huntley HS Baseball; and Vendor Scholastic Book Fairs valued at $4,000.00 benefiting Conley Elementary Library, as presented.

13.6.3. District Copier Lease and Maintenance Agreement (A) (Mr. Altmayer)
At the 3.1.12 COW, the Finance Committee recommended the District copier lease approval with Nexus Office Systems, Inc. of a five-year municipal lease for Phase One and a maintenance agreement for the entire fleet; estimated annual maintenance costs for Year One of $73,648.

13.6.4. District Cellular Phone Renewal (A) (Mr. Emricson)
At the 3.1.12 COW, the Finance Committee recommended approval of the E-Rate proposal process for the District Cellular Phone Renewal with Verizon, and allow the Technology Department to act on behalf of the District to enter into the State of Illinois - Verizon Wireless Statewide Master Contract as presented.

13.6.5. District Fiber WAN/Internet Connection (A) (Mr. Emricson)
At the 3.1.12 COW, the Finance Committee recommended the renewal of the E-rate proposal for the District's Fiber WAN/Internet Connection contract with Comcast to provide , in the approximate amount of $346,500.

13.6.6. Long Distance Contract Renewal (A) (Mr. Emricson)
At the 3.1.12 COW, the Finance Committee recommended the E-rate proposal contract renewal of a three-year long distance contract with AT&T, from July 1, 2012 through June 30, 2015 as per the  presented contract, in the approximate amount of $6,000.00.

13.6.7. Intergovernmental Agreement with Huntley Park District - Baseball Fields (A) (Mr. Altmayer)
At the 3.1.12 COW, the Finance Committee recommended approval of Intergovernmental Agreement with Huntley Park District as presented and outlined in regards to SD158's baseball fields.

13.7. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

13.7.1. PRESS January 2012, Issue 78- First Reading (A) (Mr. Awrey)
At the 3.1.12 COW, the Policy Committee recommended a first reading for the following policies as revised: Policy 2:120; 2:190; 2:200; 4:110; 4:170; 5:10; 5:30; 5:125; 5:190; 5:220; 5:260; 5:285; 6:50; 6:110; 6:185; 6:280; 7:100; 7:190; and 7:270.

13.7.2. Policy 1:30 and Policy 2:220 - Second Reading (A) (Mr. Awrey)
At the 2.16.12 regular meeting, the Board approved Policy 1:30 School District Mission Statement and Policy 2:220 Board of Education Meeting Procedure for first reading.  The Policy Committee is seeking approval for second reading as presented.

14. Items Removed from the Consent Agenda (A) (Mr. Skala)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.

15. Action Items / Roll Call (A) (Mr. Skala)
(Action items may or may not have gone through committee and require separate action.)

15.1. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
At the 3.1.12 COW, the Finance Committee moved forward to approve the Supplemental Purchase Orders Report at $2,271,583.52;  the Supplemental Accounts Payable Report at $ 3,270.39. 
Motion and Roll Call: Ayes / Nays / Motion __

15.2. Demand Load Reduction Program Participation (A) (Mr. Renkosik)
At the 2.16.12 Regular meeting of the Board, gave their approval of the agreement with APPI Energy to act as the District's agent soliciting offers for participation with the Demand Load Reduction Program. Administration is requesting to move forward, award the agreement to ECS Power Pay, as provided.

15.3. Resolution #2012-03-01 Notice of Reduction in Extra Contract Days (A) (Ms. Lombard)
At the 3.1.12 COW, the HR Committee recommended as presented, the Notice of Reduction in Extra Contract Days for the 2012-13 school year. 

15.4. Resolution #2012-03-02 Notice of Non-Renewal (A) (Ms. Lombard)
As per 105ILCS5/24-12, Notification of Non-renewal for Certified Staff must take place at least forty-five (45) days before the end of the school term.

16. Public Comment (Mr. Skala)

17. Adjournment (A) (Mr. Skala)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __