August 4, 2011 at 6:00 PM - Committee of the Whole

1. Call to Order / Roll Call (A) (President, Mr. Skala)
Call the Thursday, August 4, 2011 Committee of the Whole meeting to order at __ p.m.  A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance

3. Student Recognition (R) (Mr. Awrey)
Huntley High School 9th grade student, Joe Burkland, placing 9th in National Accounting II competition.  Ms. Tricia Eibl will present.

4. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Skala)
Motion to adopt the agenda as presented or with changes.

6. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Skala)

6.1. Electricity Budget Review (A) (D) (Mr. Renkosik)
Discussion: Seeking review of last years actual electricity expenses, proposed rate changes, and next year's budget forecast.  Administration may seek approval of an authorized agent of the Board for action on an electricity procurement contract at their next regular meeting.

6.2. Natural Gas Budget Review (R) (Mr. Renkosik)
Discussion: Administration will report on last years natural gas actual expenses, proposed rate changes, and next year's budget forecast. There is no recommendation at this time.

6.3. Water Treatment Service Contract (A) (Mr. Renkosik)
Discussion: Seeking approval by the B&G Committee for the water treatment services as presented.

6.4. B&G Committee - Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects.

7. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

7.1. Huntley High School (HHS) Fine Arts Trip (A) (Mr. Awrey)
Discussion: Mr. Tom George, HHS Fine Arts Advisor will be available to answer questions on the proposed HHS Fine Arts Trip to Orlando, Florida. Administration recommends approval of the proposed trip for June 10-14, 2012.

8. Finance Committee (Mr. Quagliano-chair, Mr. Skala, Mr. Gentry)

8.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders, imprest checks, accounts payable, and disbursements issued are for review, and seeking to move forward.

8.2. Supplemental Purchase Orders & Account Payables Report (A) (Mr. Altmayer)
Discussion: Provided as supplements of the payables and purchase orders requiring approval.

8.3. Fiscal Reports (R) (Mr. Altmayer)
Discussion: Attorney fee breakdown; Monthly fiscal update; and Paid Activity Funds

8.4. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: Monthly report for review and comment.

8.5. FY12 Tentative Budget (A) (D) (Mr. Altmayer)
Discussion: Administration will give their recommendation and seek discussion of the proposed FY12 Tentative Budget.  The FY12 Budget Hearing is scheduled for 7:00 p.m. on September 15, 2011.

8.6. Financial Advisory Committee (FAC) (R) (Mr. Quagliano)
Discussion: A FAC member will provide an update.

9. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

9.1. Job Descriptions - Extra Curricular (A) (Ms. Lombard)
Discussion: The job description for the Elementary Extra Curricular positions of Recycling Coordinator, Yearbook Coordinator, and the District -wide Young Author's Coordinator have been developed and updated to accurately reflect the responsibilities of these positions.

9.1.1. Recycling Coordinator - Extra Curricular (A) (Ms. Lombard)
Discussion: This position works on promoting environmental awareness at each of buildings through a variety of programs and projects.

9.1.2. Yearbook Coordinator - Extra Curricular (A) (Ms. Lombard)
Discussion: The coordinator works with the staff, students and photography company to produce a yearbook at each of the schools.

9.1.3. Young Author's Coordinator - Extra Curricular (A) (Ms. Lombard)
Discussion: These district-wide positions would work with the middle schools and elementary schools in providing an opportunity for the students to participate in the Young Author Program sponsored by the Illinois reading Council and ISBE.

10. Legislation Committee (Mr. Skala-chair, Mr. Geheren, Mr. Quagliano)

10.1. Legislation Committee - Updates (R) (Mr. Skala)
Discussion: Updates will be given at this time.

11. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

11.1. Policy Number Changes (A) (Mr. Awrey)
Discussion: To avoid duplication of policy numbers, and upon review and audit of the District Policies and Procedures Manual, it was noted several policy numbers were incorrectly assigned.  Administration recommends the policy numbers listed be corrected.  

11.2. PRESS Updates June 2011, Issue 76 (A) (Mr. Awrey, Mrs. Woods)
Discussion: Recent law changes reflected in the PRESS updates provided for review. Administration recommends for first reading: Policy 1:10, Policy 2:10, Policy 3:10, Policy 3:70, and Policy 5:125 (New).

12. Board of Education (President-Mr. Skala)

12.1. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion: The following draft minutes are available for review and comment: Regular meeting: July 21, 2011; and FAC June 11, 2011.

12.2. Board of Education - Strategic Planning (R) (Mr. Gentry)
Discussion: A status report on the Strategic Planning currently in progress.

13. Adjournment (A) (Mr. Skala)
Motion to adjourn the meeting at __ p.m.