February 2, 2012 at 6:00 PM - Committee of the Whole with a closed session.

1. Call to Order / Roll Call (A) (President, Mr. Skala)
Move to Call to Order the Thursday, February 2, 2012 Committee of the Whole meeting at __ p.m. 
A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
Mackeben Elementary School students leading the Pledge are: Christopher Barker, Zachary Rogers, Marrisa Dsouza, Kyle Wallisch, Conner Gillming, and Grace Pudela.

3. Academic Spotlight (Mr. Awrey)
School Governance will be presented by Heineman Middle School, Mr. Stotz Principal. 

4. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Skala)
Motion to adopt the agenda as presented or with changes.

6. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Skala)

6.1. CSD #158 Mackeben Elementary School Chiller Replacement Bid #2012-38 (A) (Mr. Renkosik)
Discussion: The results from the CSD #158 Mackeben Elementary School Chiller Replacement Bid #2012-38 will be shared.  Administration recommends awarding CSD#158 Mackeben Elementary School Chiller Replacement Bid #2012-38 to ___in the annual amount of $__.

6.2. CSD #158 Catwalk Fall Protection Bid #2012-63 (A) (Mr. Renkosik)
Discussion: The results from the 1.18.12 CSD#158 Catwalk Fall Protection Bid #2012-63 opening will be shared.  Administration recommends awarding Bid #2012-63 to ___ in the amount of $ __.

6.3. Demand Load Response Program Participation (R)(A) (Mr. Renkosik)
Discussion: Review the results of the present year contract, seeking discussion of action plan for soliciting proposals for the coming year's contract.  Administration recommends the agreement with APPI Energy for managing of solicitation for future opportunities.

6.4. B&G Committee - Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects.

7. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

7.1. 2012-13 Staffing Needs (D) (Ms. Lombard)
Discussion: The 2012-13 foreseen staffing needs of the District are outlined.

7.2. Job Descriptions for Director of Curriculum and Instruction: Health, PE, Science, and Nurse Team Lead (A) (Ms. Lombard)
Discussion:  At this time, the Administration is recommending restructuring the Director of Health Services position into a Director of Curriculum and Instruction, with a focus on Health, PE and Science, as well as maintain the Nurse Team Lead position.

7.3. Monthly HR Report (R) (Ms. Lombard)
Discussion: Ms. Lombard will provide the monthly Human Resources project updates.

8. Finance Committee (Mr. Quagliano-chair, Mr. Skala, Mr. Gentry)

8.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $ 86,439.54; Imprest checks at $ 810,631.83; accounts payable at $445.85; and disbursements issued at $ 15,066,928.82; for review and seeking approval to move forward.

8.2. Supplemental Purchase Orders & Account Payables Report (A) (Mr. Altmayer)
Discussion: Provided as supplements of the payables and purchase orders requiring approval.

8.3. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: Monthly report for review and comment.

8.4. Fiscal Reports (R) (Mr. Altmayer)
Discussion: Attorney fee breakdown; Monthly fiscal update; and Paid Activity Funds

8.5. Revenue Contracts (A) (Mr. Altmayer)
Discussion: Various contract agreements from schools have been submitted for approval, as fund raisers.

8.6. Departmental Dashboards (R) (Mr. Altmayer)
Discussion: In an effort to provide useful and meaningful financial information by department, Administration created Departmental Dashboards.  The Departmental Dashboards are for the following departments: Operations and Maintenance, Transportation, Technology, Special Education, and Food Services.

8.7. Five-Year Fiscal Plan (D) (Mr. Altmayer)
Discussion: The 5-Year Fiscal Plan will be presented by Mr. Altmayer, seeking discussion.

8.8. Draft FY13 Budget (D) (Mr. Altmayer)
Discussion: The FY13 Budget Draft I will be presented and discussed.

8.9. Establish the Fiscal Year (A) (Mr. Altmayer)
Discussion: Administration is seeking approval of the Finance Committee to establish a fiscal year for CSD158 as per 105ILCS 5/17-1, for the period of July 1, 2012 through June 30, 2013.

8.10. Designation of Person to Prepare a Tentative Budget (A) (Mr. Altmayer)
Discussion: Seeking a resolution for appointment of Mr. Altmayer as the person to prepare a Tentative Budget of the Board.

9. Legislation Committee (Mr. Skala-chair, Mr. Geheren, Mr. Quagliano)

9.1. Legislation Updates (R) (Mr. Skala)
Discussion: The Board's participation in the OMA training on February 9, 2012 and legislative updates.

10. Policy Committee (Mr. Drzal Chair, Mrs. Skaja, Mr. Troy)

10.1. Policy 2:220 Board of Education Meeting Procedure (D) (A) (Mr. Awrey)
Discussion: At the 1.5.12 COW, it was requested to bring forward recommended changes to Policy 2:220 to the Policy Committee for discussion.

10.2. Policy 1:30 School District Mission Statement (A) (Mr. Awrey)
Discussion: Seeking a first reading for the revision of Policy 1:30 to reflect the District's newly revised mission statement.

11. Board of Education (President-Mr. Skala)

11.1. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion: The following draft meeting minutes are available for review and comment, seeking approval of: Regular January 19, 2012, and Committee of the Whole January 5, 2012 draft minutes.

11.2. IASB Call for Proposal (D) (Mr. Skala)
Discussion: Seeking discussion for ideas SD158 could present at the Triple I Fall Conference in November 2012.  The application is due to IASB by 2.17.12.

11.3. Board Self-Evaluation (R) (Mr. Skala)
Discussion: The Board will meet as a Committee of the Whole and in closed session on February 23, 2012.  The IASB will facilitate the Board self-evaluation as per 5ILCS120/2(16).

12. Closed Session / Roll Call (A) (Mr. Skala)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of (11) Litigation.  Roll Call: Ayes / Nays/ Absent / Motion __

12.1. Exit Closed Session / Voice Call (A) (Mr. Skala)
Motion to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

13. Resume in Public Session / Roll Call (A) (Mr. Skala)
Motion to resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

14. Adjournment (A) (Mr. Skala)
Move to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __