May 12, 2025 at 5:30 PM - Regular Meeting

Description:  https://youtu.be/F66gf2Hjo7A

Description:  The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.

Description:  No amendments needed this month.

Description:  Due to scheduling conflicts, staff recommends changing the date of the Regular June Board Meeting to June 25th.

Description:  The district closed RFP# 2425-09 for Student Accident Insurance on April 29^th. We received four responses. This insurance provides medical expense coverage for students who sustain injuries during school-sponsored activities, including athletics, field trips, and CTE/vocational classes.

Student Insurance Plans, LLC submitted the proposal that offers the best overall value while ensuring students have access to high-quality accident insurance coverage. The one-year policy for the 2025-2026 school year will cost $44,718, and this expense will be included in the 2025-2026 Proposed Budget.
 

Description:  The district closed RFP# 2425-08 for the Cafeteria Serving Line Replacement at the Fine Arts Academy at Tannahill on April 29^th. A total of seven responses were received.

The current serving line was originally designed to accommodate 5th and 6th grade students. With the recent district restructuring, the Fine Arts Academy at Tannahill will now serve students in Kindergarten through 5th grade. Replacing the existing serving line will allow the cafeteria to better meet the nutritional and developmental needs of younger students.

After evaluating the proposals, Culinary Depot was determined to provide the best overall value to the district, with a proposed cost of $296,788. This expense will be paid from the Child Nutrition fund balance.
 

Description:  The district solicited quotes for the purchase of a refrigerated box truck to support the safe transport of perishable food items between district locations. This vehicle will enhance the district's ability to maintain food safety standards, particularly during warmer months.

Rush Truck Centers has submitted the most cost-effective proposal that meets the district's specifications, with a total price of $114,026. This pricing is available through BuyBoard Cooperative Contract #723-23. Funding for this purchase will come from the Child Nutrition fund balance.
 

Description:  The district closed RFP# 2425-10 for Flooring for Fine Arts Academy at Tannahill on May 7^th. A total of six responses were received.

The existing flooring has experienced significant wear over many years and is in need of replacement.

After evaluating the proposals, Jenkins Contract Flooring, LLC was determined to offer the best overall value to the district. The district has previously worked with this vendor and has been highly satisfied with their performance and quality of work. The total cost of the project is $213,254 and will be funded through bond proceeds.
 

Description:  At the February 24 regular board meeting, the Board approved Hellas Construction as the vendor for the resurfacing of the Brewer High School track. During the removal of the existing track surface, Hellas identified underlying asphalt deficiencies that require remediation to ensure the structural integrity and longevity of the new track surface.

A change order in the amount of $21,480 has been submitted to address the necessary asphalt remediation. The cost will be funded through bond proceeds.
 

Description:  The has received Amendment No. 3 to Agreement from GoldStar Transit for Student Transportation Services for the 2025-2026 school year.

The total cost for the 2025-2026 school year is projected to be $2,564,996. This amount will be included in the 2025-2026 Proposed Budget.
 

Description:  The Texas Education Agency (TEA) allows districts to apply for a low-attendance day waiver, to exclude certain days from Average Daily Attendance (ADA) and Foundation School Program (FSP) funding calculations. Waiver applications can be submitted for days when attendance was at least 10% lower than the overall district attendance rate for the prior school year due to inclement weather, health, and/or safety issues.
 

Description:  The District requested quotes for districtwide tree trimming services to maintain the health of trees and address safety concerns associated with dead limbs and debris across all WSISD facilities. Routine tree maintenance is essential to prevent potential hazards and preserve the landscaping at our campuses.

After reviewing multiple proposals, staff recommends Bob’s Tree Service as the vendor that offers the best overall value to the District. While not the lowest bidder, Bob’s Tree Service has demonstrated consistently high-quality work and reliability over many years of service to WSISD. Their proven performance and expertise justify the selection.

The total cost of the services is $49,235 and is included in the current budget.
 

Description:  The district opened RFP# 2425-11 for TIS Bathroom Partitions to replace the partitions in the restrooms at the Fine Arts Academy at Tannahill. To ensure completion of the project prior to the start of the 2025-2026 school year in August, prompt action is required following the RFP closing date of June 5, 2025.

The district requests board authorization to select a vendor upon the close of the RFP process. The selected vendor and final project cost will be presented for formal board approval at the June 25, 2025, Regular Board Meeting.

This project will be funded through bond proceeds.
 

Description:  WSISD currently uses Cisco Smart Net and requested quotes for a 1-year renewal. Cisco Smart Net includes technical support, hardware replacement, software updates, online resources, etc., and Cisco experts are available 24 hours a day, 365 days a year.

SHI is the recommended vendor for this renewal, at a cost of $29,630.
 

Description:  A fire incident caused damage to the F-Hall restroom at Brewer High School. In response, the district solicited quotes for the necessary renovation work. After reviewing the submissions, Double J Contractors was identified as the vendor providing the best overall value for the district.

Double J Contractors will complete the renovation while reusing as many existing fixtures as feasible to minimize costs. The total cost of the project is $49,612, which will be fully funded through the district's fire-related insurance claim proceeds.
 

Description:  As a response to Education Code 33:005 -  7 Mindsets is a guidance curriculum that allows the campus Professional School Counselor to implement a guidance curriculum that will help students develop their full educational potential, including the student’s interests and career objectives.
7 Mindsets provide lessons that promote growth in the 5 areas of self-management, self-awareness, social-awareness, relationship skills, and responsible decision making.  These 5 areas of focus support equipping every WSISD student with tools for academic growth and success, good character, and healthy growth mindsets.

Funding source for this curriculum is Instructional Materials Allotment, for a total of $40,625.

Description:  The district is finalizing plans for a new Maintenance and Operations Building to be constructed adjacent to the Brewer Middle School campus. The proposed climate-controlled facility will be approximately 11,950 square feet and will include five offices and semi-truck unloading capabilities.

Due to ongoing market volatility and fluctuating construction costs, the district must be prepared to act quickly once final pricing is received to secure the most favorable rates. The total project cost will not exceed $5.8 million.

The district requests Board approval to proceed with accepting the final pricing upon receipt, with the full cost breakdown to be presented to the board for approval at the June 25, 2025, Regular Board Meeting.