June 17, 2024 at 5:30 PM - Regular Meeting
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A. Introduction of Meeting and Pledge of Allegiance
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B. Public Meeting to Discuss District's 2024-2025 Budget and Proposed Tax Rate
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C. Public Meeting to Discuss Annual Federal Program Funding Sources
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D. Public Comments
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E. Closed Meeting (TX Govt Code 551.071/551.072/551.074/551.082)
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E.1. Personnel Concerns
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E.2. Discuss Purchase, Exchange, Lease, or Value of Real Property
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E.3. Safety/Security
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E.4. Consultation with Board Attorney
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F. Reconvene for Open Meeting
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G. Information Items
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G.1. Superintendent's Report
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G.1.a. Financial Update
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G.1.a.1. Discuss Changes and/or Impact to Local, State, and Federal Funding
Description:
School FIRST Indicator 20 was revised for the 2022-23 school year rating, requiring District Administration to discuss any changes and/or impact to local, state, and federal funding. Things that could impact funding: Enrollment, ADA, Legislation, Property Values
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G.1.b. Construction Update
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G.1.c. Instructional Update
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H. Consent Items (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
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H.1. Approve Minutes of May 13, 2024 Regular Meeting
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H.2. Consider Monthly Expenditures for May 2024
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H.3. Consider Approval of Amended Budget
Description:
Administration requests approval of amended budgets:
General Fund 57XX Local Revenues $170,632 Increase Revenue 58XX State Revenue ($225,000) Decrease Revenue 59XX MAC & SHARS $267,000 Increase Revenue Positions not filled & Docks Fn 11 $550,000 Decrease Expense Excess Supply Budgets Fn 11 $ 47,000 Decrease Expense Officer Positions Fn 52 $180,000 Decrease Expense Student Transportation Fn 34 $300,000 Decrease Expense Building Projects not yet completed Fn 81 $1,000,000 Decrease Expense Transfers between functions Fn 12,23,36 $0 Net zero Computers Fn 53 ($160,000) Increase Expense Legal Fees & Misc operating costs Fn 41 $62,000 Decrease Expense This amendment would reduce the deficit Budget to $2,596,331. Fund Balance in the amount of $198,803 reserved for Construction will be used. Fund Balance in the amount of $750,000 reserved for ESSER will be used, leaving $1,647,528 to be used from the undesignated Fund Balance. Debt Service Fund Utilities - water, electric, & trash Fn 35 $160,000 Decrease Expense This amendment reduces the deficit Budget to $915,665. |
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H.4. Consider Approval of Individuals to Calculate and Prepare the 2024 No New Revenue and Voter Approved Tax Rates for White Settlement ISD
Description:
The legislature requires all taxing entities to specify the person(s) responsible for calculating the No-New Revenue and Voter-Approved Tax Rates. White Settlement ISD appoints Kim Alexander, WSISD Business Director and Wendy Burgess, Tarrant County Tax Assessor-Collector as the individuals who will calculate the tax rates for 2024.
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H.5. Consider Approval of Memorandum of Understanding with Communities In Schools of Greater Tarrant County, Inc. (CIS)
Description:
The Memorandum of Understanding between CIS and White Settlement ISD is a cooperative effort to provide school-based support services to students and their families in order to increase the level of student success. CIS will provide support for students at Brewer High School and Brewer Middle School including, supportive guidance and counseling, health and human services, academic support services, enrichment activities, parent and family engagement, and career and college readiness.
The cost of these services is $92,000.00 annually and is included in the current budget. |
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H.6. Consider Amendment to District of Innovation Plan
Description:
H. Transfer of Students — Police Officers & Military Service Members
(FDA LEGAL) (FDB LEGAL) (TEC 25.0344) Current Law Texas Education Code § 25.0344(b) requires the board of trustees to transfer the student(s) of a peace officer or servicemember to another district campus or to another school district under an agreement pursuant to Texas Education Code § 25.035. Proposed Plan White Settlement ISD is seeking exemption from the transfer requirements for student(s) of a peace officer or servicemember under the law. Exemption from the transfer requirements will allow White Settlement ISD to adequately prepare and plan for enrollment within its district. The District relies on the creation of campus attendance zones to assist in planning for each school year, including the assignment of appropriate resources and staff to individual campuses. White Settlement will continue to process student transfer requests in compliance with Board Policies FDA (LOCAL) and FDB (LOCAL). |
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H.7. Consider Approval of Memorandum of Understanding for JJAEP
Description:
The Juvenile Board, in cooperation with the Districts, will provide the juvenile justice alternative educational programming as specified in Chapter 37, Texas Education Code, either through the direct provision of services or through a contractual agreement with an education provider. The programming will be managed by Tarrant County Juvenile Services ("TCJS"). Term of Agreement August 1, 2024 - July 31, 2025
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H.8. Consider Vendor for Counseling Curriculum
Description:
As a response to Education Code 33:005 - 7 Mindsets is a guidance curriculum that allows the campus Professional School Counselor to implement a guidance curriculum that will help students develop their full educational potential, including the student’s interests and career objectives.
7 Mindsets provide lessons that promote growth in the 5 areas of self-management, self-awareness, social-awareness, relationship skills, and responsible decision making. These 5 areas of focus support equipping every WSISD student with tools for academic growth and success, good character, and healthy growth mindsets. Funding source for this curriculum is Instructional Materials Allotment, for a total of $40,625. |
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H.9. Consider Approval of Vendor for Student and Finance Software for 2024-2025
Description:
White Settlement ISD has been using Skyward, Inc. for our HR and Finance Database Management and Student Database Management for many years and have been satisfied with their services. The cost for the 2024-2025 fiscal year will be $101,185, which is a $235.00 increase over last fiscal year for the programs/modules purchased.
It is the districts' recommendation that we continue to use Skyward, Inc. as the vendor for our database management. This expense is included in the 2024-2025 proposed budget. |
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H.10. Consider Approval of Contracts with Region 11 Education Service Center for the 2024-2025 School Year
Description:
The District contracts the following services through the Region 11 Education Service Center. There is an increase of approximately $7,400 over the 2023-2024 fiscal year cost.
The total cost of $187,228.73 is included in the Proposed 2024-2025 budget. The TEKS Resource System is funded by Title I Federal Funds. |
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H.11. Consider Approval of Vendor for K-5 Online Reading Program
Description:
The district currently uses an online reading program from Renaissance Learning for K-4 and is planning to continue with this program in the 2024-2025 school year. The program will be expanded to include 5th grade students at the elementary campuses.
The total cost for K-5 for the 2024-2025 school year is $30,413 and will be paid from Title I funds. |
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H.12. Consider Approval of Vendor for K-8 Online Math Program
Description:
The district currently uses an online math program from Accelerate Learning/STEMscopes and is planning to continue with this program in the 2024-2025 school year. The program includes K-8 math and Algebra 1.
The total cost for K-8 math and Algebra 1 for the 2024-2025 school year is $48,916 and is included in the 2024-2025 Proposed Budget. |
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H.13. Consider Approval of Memorandum of Understanding with YMCA for the Blue Haze After School Program
Description:
White Settlement ISD partners with the YMCA of Metropolitan Fort Worth to operate the After-School Program at Blue Haze Elementary. This program is funded through a CCPD grant from the City of Fort Worth. To continue receiving this grant, we are required to have a Memorandum of Understanding (MOU) between White Settlement ISD and the YMCA. The MOU outlines the relationship between WSISD and the YMCA, as well as the roles and responsibilities of each party.
The Memorandum of Understanding between White Settlement ISD and the YMCA of Metropolitan Fort Worth is for the purposes of operating the After-School Program at Blue Haze Elementary. |
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H.14. Consider Approval of Vendor for Intercom System
Description:
The district has been working to update technology throughout the district to be consistent across all campuses and to ensure the safety and security of our students and staff. The intercoms at Blue Haze Elementary, Tannahill Intermediate, and Brewer High School need to be upgraded in order to fully integrate new and existing systems. Some of these systems include intercoms, school bells, and clocks.
Lone Star Communications, Inc. will provide the best value to the district. The total cost is $264,484 and will be paid with Bond funds or Construction Fund Balance. |
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H.15. Consider Approval of Vendor for Access Control System
Description:
The district has been working to update technology throughout the district to be consistent across all campuses and to ensure the safety and security of our students and staff. The current access control systems need to be upgraded to accommodate the latest technology being implemented by the district.
Lynk Automation LLC will provide the best value to the district. The total cost will be $291,626 and will be paid with Bond funds or Construction Fund Balance. |
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H.16. Consider Approval of Vendor for Student Desks and Chairs for Liberty Elementary
Description:
The district requested quotes to purchase student and teacher desks and chairs for Liberty Elementary. School Outfitters will provide the best value for the district and will be able to meet our delivery timeline.
The total cost is $40,698 and will be paid from bond funds. |
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H.17. Consider Approval of Vendor for Moving Services
Description:
The district requested quotes for Moving Services to move boxes and furniture at and between several district campuses. The primary scope of services includes moving classrooms and offices at all elementary campuses, Tannahill Intermediate, Brewer Middle School, and Virtual Academy.
The recommended vendor is FTW Safety at a cost of $26,075. |
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H.18. Consider Approval of Vendor for Student Athletic and Voluntary Insurance
Description:
The district currently contracts with Health Special Risk, Inc. for student athletic and voluntary insurance. The current contract expires on July 31, 2024. The district requested quotes, and Health Special Risk, Inc. continues to provide the best value for the district.
The total cost for the 2024-2025 fiscal year is $45,009 and is included in the Proposed Budget. |
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H.19. Consider Approval of Vendor for Student Transportation Services
Description:
The has received Amendment No. 2 to Agreement from GoldStar Transit for Student Transportation Services for the 2024-2025 school year. There is a 3% COI increase as allowed in the original contract.
The total cost for the 2024-2025 school year is expected to be $2,514,702 and is included in the 2024-2025 Proposed Budget. |
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H.20. Consider Approval of Vendor for Fuel for the 2024-2025 Fiscal Year
Description:
The district currently purchases fuel from Offen Petroleum (formerly W. Douglass Distributing), who is the primary awarded vendor through Tarrant County Coop, and we have been satisfied with their services.
It is the Districts recommendation that we continue to use Offen Petroleum for our fuel purchases for the 2024-2025 school year. All associated costs will be included in the 2024-2025 budget. |
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H.21. Consider Approval of Purchasing Cooperatives for the 2024-2025 Fiscal Year
Description:
The attached list represents the purchasing cooperatives that have previously been approved by the Board of Trustees. Any fees charged by the cooperative are listed. Purchasing cooperatives assist the district in purchasing goods and services at competitive prices, as well as ensuring that the district is compliant with state and federal purchasing laws.
This expense is included in the Proposed 2024-2025 budget.
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H.22. Consider Approval of Vendor for Food Service Steamers
Description:
The district closed RFP 2324-16 for 3 new Steamers on June 6, 2024. We received 8 responses.
After evaluating the responses, it was determined that ISI Commercial Refrigeration, LLC. will provide the best value to the district. The total cost is $57,276 and will be paid from Child Nutrition funds. |
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H.23. Consider Approval of Strategic Learning for High School Mathematics as Innovative Course for 2024-2025
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H.24. Consider Approval of Vendor for K-12 Digital Science Curriculum
Description:
The district will be including a K-12 Digital Science Curriculum in the 2024-2025 school year.
Savvas Learning Company includes a 4-year license for K-8 Science in English and K-5 Science in Spanish at a total cost of $251,810. McGraw Hill includes a 1-year license for grades 9-12 at a total cost of $39,808. This expense will be paid from IMA funds. |
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I. Separate Items
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I.1. Consider Resolution to Assign General Fund Balance
Description:
The resolution will set aside oil and gas revenue earned during the 2023-2024 fiscal year. The oil and gas reserve is for future technology needs.
Previous Reserve Balance at 6/30/2023 $1,642,085 Less: Reserve Spent 11/13/2023 ($451,720) Add: 2023-2024 Oil and Gas Revenue $201,020 Total Reserve $1,391,385 The district will also assign the following fund balances, which do not require board resolution, and are provided for informational and transparency purposes:
A total of $4,999,324 General Fund Balance will be set aside for future expenditures. |
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I.2. Consider Approval of Vendor for Property and Casualty Insurance for the 2024-2025 Fiscal Year
Description:
The district closed RFP 2324-15 for Property & Casualty Insurance on June 6, 2024. We received 2 responses.
Our current insurance company, Brown & Brown, continues to provide the best value to the district at a total annual cost of $870,914. This is a 20% increase from the 2023-2024 fiscal year, which was anticipated. To align our insurance policy with our fiscal year, the 2024-2025 policy will be for 10-months, running September 1, 2024 - July 1, 2025. The total cost for the 10-month policy is $725,761. This expense is included in the Proposed 2024-2025 Budget. |
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I.3. Consider Approval of Educational Play Centers for West Elementary Early Learning Academy
Description:
The district released RFP 2324-18 for Educational Play Centers on June 6, 2024. This RFP will close on June 20, 2024.
To expedite the completion of this project, and due to the custom elements included in this project, the board is requested to delegate the authority to select a vendor to build the Educational Play Centers for West Elementary Early Learning Academy to the Assistant Superintendent of Finance and Operations. The cost for this project is not to exceed $150,000, and the vendor will be ratified at a future board meeting.
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I.4. Consider Approval of Vendor to Purchase Student Laptops
Description:
The district requested quotes for the purchase of 500 student laptops. Reviewing the cost and the needs of the district, Dell will provide the best value for the district.
The total cost will be $234,500 and is included in the amended budget. |
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I.5. Consider Ratifying Vendor for Mowing and Landscaping Services
Description:
At the May 13, 2024, board meeting, the board approved BrightView Landscaping Services as the vendor for mowing and landscaping services for the 2024-2025 fiscal year. After the award, the vendor advised the district that there was an error in their quote, and they would not be able to provide services for the awarded price.
The updated quote resulted in a $72,000 increase from the annual cost approved by the board and resulted in BrightView Landscaping Services no longer having the lowest bid. The district was unable to reach an acceptable agreement with the BrightView Landscaping Services. The district reached out to the vendor who now had the lowest bid, Prestige Worldwide Services, and negotiated a cost of $276,000 for the 2024-2025 fiscal year. Prestige Worldwide Services also offered a $5,000 annual scholarship to be awarded at the district’s discretion. Prestige Worldwide Services is a local company. The district has utilized, and been satisfied, with their services in the past. The district is requesting Prestige Worldwide Services be ratified as the new vendor for mowing and landscaping services for the 2024-2025 fiscal year. This cost is included in the 2024-2025 proposed budget. |
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I.6. Consider Approval of Compensation Plan and Employee Raises for the 2024-2025 Fiscal Year
Description:
As part of the 2024-2025 Proposed Budget, the district recommends an average pay increase of 1% for all employees. Teachers and Librarians will receive their step increase, plus $450, for an average of 1%. All other staff will receive a pay increase of 1% of the midpoint for their assigned pay grade.
The attached Compensation Schedules include the proposed 2024-2025 Classroom Teachers and Librarians, Administrative/Professional, Clerical/Paraprofessional, Auxiliary, and Cafe pay scales, as well as the Stipend & Extra Duty pay scales. |
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I.7. Consider Adoption of the Proposed 2024-2025 General Fund, Child Nutrition, and Debt Service Fund Budgets
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J. Consider Items Discussed in Closed Meeting Including Personnel
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K. Adjourn
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