November 13, 2023 at 5:30 PM - Regular Meeting
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A. Introduction of Meeting and Pledge of Allegiance
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B. Public Comments
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C. Closed Meeting (TX Govt Code 551.071/551.072/551.074/551.082)
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C.1. Personnel Concerns
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C.2. Discuss Purchase, Exchange, Lease, or Value of Real Property
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C.3. Safety/Security
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C.4. Consultation with Board Attorney
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D. Reconvene for Open Meeting
Description:
https://www.youtube.com/watch?v=A6oxFjRToLw Virtual Academy https://www.youtube.com/watch?v=A6oxFjRToLw Liberty Elementary |
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E. Information Items
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E.1. Superintendent's Report
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E.1.a. Financial Update
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E.1.b. Instructional Update
Description:
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E.1.c. Policy Update 122
Description:
Update 122 covers recommended local policy revisions to address several new laws from the Regular Session of the 88th Legislature. Other revisions included in this update are in response to changes to the Administrative Code.
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F. Consent Items (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
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F.1. Approve Minutes of October 16, 2023 Regular Meeting
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F.2. Consider Monthly Expenditures for October 2023
Description:
The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.
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F.3. Consider Approval of Amended Budgets
Description:
Administration requests approval of amended budgets:
General fund Reallocate payroll costs with current positions hired various functions net zero Campus Attendance incentives for students Function 11 $14,388 Resurface 2 additional tennis courts + price difference Function 51 $23,433 Dell Server upgrades for security Function 53 $351,720 Teacher computers Function 53 $100,000 Special Ed Route Added and 2 Midday sped routes Function 34 $74.690 Special Ed Aide Liberty Function 11 $30,910 Board Training Function 41 $15,000 Reallocation between functions Virtual Academy Functions 11 & 23 $0 Softball / Baseball safety wall pads Function 36 $20,819 Screens for BMS & BHS Tennis Courts Function 36 $40,194 This amendment would reduce fund balance by $671,154. A portion depending on board decision will be from current reserved fund balances. |
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F.4. Consider Approval of Campus and District Performance Objectives
Description:
District Performance Objectives
The District Performance Objectives have been developed by a committee of parents, teachers, business and community representatives and administrators. An extensive needs assessment was conducted and reviewed in preparation for the objectives. Along with the Long Range Plan, the District Performance Objectives will serve as the focus for the development of the annual District Plan. Campus Performance Objectives Teachers, parents, and administrators review the campus needs as identified by the state accountability system and the campus needs assessment. The campus performance objectives are developed to address the identified campus needs. These performance objectives become the focus for the annual campus improvement plan. |
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F.5. Consider Approval of Changes to the Student Unpaid Meal Charges and Courtesy Meal Policy
Description:
The current Student Unpaid Meal Charges and Courtesy Meal Policy outlines that a courtesy meal consists of a milk and a turkey sandwich or allergy approved meal. The changes to the policy amend the courtesy meal to add 1 fruit and 1 vegetable to the meal. This amendment will provide additional healthy food for our students who have unpaid meal charges and ensure that the courtesy meal meets the nutritional requirements of a reimbursable meal, which will help protect the district from financial loss. The changes will also remove verbiage from the current policy related to the change in the courtesy meal.
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F.6. Consider Approval of Vendor to Relocate Portable Buildings at Brewer Middle School
Description:
The District requested quotes to relocate two (2) portable buildings at Brewer Middle School (BMS). We have received 1 quote and are waiting for at least 1 additional quote. This work is to be scheduled once all quotes have been received, in order to keep to the current construction schedule for the BMS renovations.
The total cost of this project is not to exceed $38,590 with the vendor to be ratified at a future board meeting. The cost of this project is included in the current amended budget. |
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G. Separate Items
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G.1. Consider Resolution to Cast Votes and Submit Ballot for Tarrant Appraisal District Board of Directors
Description:
The terms of service for the five members of the Board of Directors for Tarrant Appraisal District will expire on December 31, 2023, and a new two-year term begins January 1, 2024. Members of the Board are appointed by vote of the governing bodies of the taxing units. Per section 6.03(d) of the Texas Property Tax Code, White Settlement ISD may cast 40 votes all for one candidate or distribute the 40 votes among any number of candidates listed on the ballot.
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G.2. Consider Approval of Vendor’s for New Technology and Funding Source
Description:
The district has requested quotes for new servers and new staff laptops. Weaver Technologies, LLC will provide the best value for the purchase of the server equipment and servicing, and Dell Technologies will provide the best value for the staff laptops.
The cost for the servers and a 5-year service contract from Weaver Technologies, LLC is $351,720. The cost for the staff laptops from Dell Technologies is $100,000. The total expenditure for new technology is $451,720. The District’s Oil and Gas Fund Balance is designated for technology expenditures. The board is requested to decide if the funding for these technology expenditures should be paid from the designated Oil and Gas Fund Balance, or the 2023-2024 General Fund Balance. |
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G.3. Consider Ratification of Vendor to Repair and Resurface the Tennis Courts at Brewer Middle School and Amend the Scope of Work to Accommodate Program Growth
Description:
At the September 18, 2023, Regular Board Meeting, the Board of Trustees approved CourTex as the vendor to repair and resurface three tennis courts at Brewer Middle School (BMS), at a cost of $29,500. Currently, CourTex has been unable to schedule the needed work within an acceptable timeframe. Another vendor who submitted a quote, C.H.R., was able to schedule the work immediately, with a minimal increase in cost.
Since the September approval to repair and resurface three of the tennis courts at BMS, the BMS Tennis team has experienced remarkable growth. The other two tennis courts at BMS needed to be repaired and resurfaced to accommodate the increased number of students participating in Tennis at BMS. The total cost for C.H.R. to repair and resurface all five tennis courts at BMS is $52,933.00.
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G.4. Consider Approval of Amendment to Agreement with GoldStar Transit for Transportation Services
Description:
In the proposed amendment, GoldStar Transit agrees to purchase five (5) new school buses to be added to the WSISD bus fleet. WSISD agrees to pay an additional $104,033 in year one (1) and $115,153 in year two (2) of the existing contract. The amendment will also extend our contract for two (2) additional years.
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H. Consider Items Discussed in Closed Meeting Including Personnel
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I. Adjourn
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