June 20, 2022 at 5:30 PM - Regular Meeting
Agenda | ||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
A. Introduction of Meeting and Pledge of Allegiance
|
||||||||||||||||||||||||||||
B. Public Comments
|
||||||||||||||||||||||||||||
C. Public Meeting to Discuss District's 2022-2023 Budget and Proposed Tax Rate
|
||||||||||||||||||||||||||||
D. Public Meeting to Discuss Amended Spending Plans for ESSER II and ARP: ESSER III Federal Funds for COVID Related Expenditures Including Those Targeting Loss From COVID Pandemic
Attachments:
(
)
|
||||||||||||||||||||||||||||
E. Public Meeting to Discuss the Plan for Spending Federal Program Funds
|
||||||||||||||||||||||||||||
F. Closed Meeting (TX Govt Code 551.071/551.072/551.074/551.082)
|
||||||||||||||||||||||||||||
F.1. Personnel Concerns
|
||||||||||||||||||||||||||||
F.2. Discuss Purchase, Exchange, Lease, or Value of Real Property
|
||||||||||||||||||||||||||||
F.3. Safety/Security
|
||||||||||||||||||||||||||||
F.4. Consultation with Board Attorney
|
||||||||||||||||||||||||||||
G. Reconvene for Open Meeting
|
||||||||||||||||||||||||||||
H. Information Items
|
||||||||||||||||||||||||||||
H.1. Superintendent's Report
|
||||||||||||||||||||||||||||
H.1.b. Instructional Update
|
||||||||||||||||||||||||||||
H.1.c. COVID Update
|
||||||||||||||||||||||||||||
I. Consent Items (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
|
||||||||||||||||||||||||||||
I.1. Approve Minutes of May 16, 2022 Regular Meeting
Attachments:
(
)
|
||||||||||||||||||||||||||||
I.2. Consider Monthly Expenditures for May 2022
|
||||||||||||||||||||||||||||
I.3. Consider Approval of Amended Budget for the General Fund
Description:
The administration recommends amending the General Fund budget for the following:
Increased State revenue from prior year Property Tax Audits $600,000 Increase in fuel costs $40,000 Transfer funds between functions for salaries, net zero This amendment increases fund balance in the amount of $560,000. |
||||||||||||||||||||||||||||
I.4. Consider Approval of Amended Budget for the Child Nutrition Fund
Description:
The administration recommends amending the Child Nutrition fund budget for the following:
Increase Commodity Revenue & Expense $122,000 Increase food / non food costs $240,000 Increase Federal revenue for lunches $240,000 This amendment has zero change in fund balance.
Attachments:
(
)
|
||||||||||||||||||||||||||||
I.5. Consider Update to Policy DEC (Local)
Description:
Update to Policy DEC (Local) to reflect district practice. Local leave is accumulated without limit.
Attachments:
(
)
|
||||||||||||||||||||||||||||
I.6. Consider Approval of Individuals who Calculate and Prepare the 2022 No-New Revenue and Voter-Approval Tax Rates for White Settlement ISD
Description:
The legislature requires all taxing entities to specify the person(s) responsible for calculating the No-New Revenue and Voter-Approval Tax Rates. White Settlement ISD appoints Kim Alexander, Director of Business and Wendy Burgess, Tarrant County Tax Assessor-Collector as the individuals who will calculate the tax rates for 2022.
|
||||||||||||||||||||||||||||
I.7. Consider Renewal of Contract with Tarrant County Tax Office for Collection of Taxes for Tax Year’s 2022-2024
Description:
The District has contracted with the Tarrant County Tax Office for the collection of taxes since 1993. For tax year’s 2022-2024, the Tarrant County Tax Office is not increasing their rates. The commission rate will remain at $0.98 per account in Tarrant County and $2.00 per out-of-county account.
This expense is included in the 2022-2023 proposed budget.
Attachments:
(
)
|
||||||||||||||||||||||||||||
I.8. Consider Approval of Compensation Plan and Employee Raises for the 2022-2023 School Year
Description:
The District recommends, as part of the Proposed 2022-2023 budget, an average pay increase of 8%. Teachers and librarians will receive their step increase plus $4,400. All other staff will receive 8% of the midpoint of their pay grade.
The attached Compensation Plan includes the proposed Teacher and Librarian, Administration, Paraprofessional, and Auxiliary pay schedules for the 2022-2023 school year.
Attachments:
(
)
|
||||||||||||||||||||||||||||
I.9. Consider Adoption of the Proposed 2022-2023 General Fund, Child Nutrition Fund, and Debt Service Fund Budgets
Description:
The 2022-2023 proposed budget was presented as part of the public hearing to discuss budget and proposed tax rates. The following is a summary of the proposed budget.
Attachments:
(
)
|
||||||||||||||||||||||||||||
I.10. Consider Approval of Vendors for Special Education Contract Services for the 2022-2023 School Year
Description:
The District released a Request for Proposal (RFP) for Professional/Consulting Services for Special Education. We received 13 responses. The attached list shows the recommended vendors for the special education professional/consulting services.
If the Primary Vendor is unable to provide the requested service(s), another vendor from the board approved list will be utilized. This expense is included in the 2022-2023 budget.
Attachments:
(
)
|
||||||||||||||||||||||||||||
I.11. Consider Approval of Amendment to Agreement with GoldStar Transit for Transportation Services
Description:
White Settlement ISD has been using GoldStar Transit for the management and operation of our transportation services since 2017 and we have been satisfied with their services. We have received Amendment No. 09 to Agreement, extending our agreement through the 2022-2023 school year. In this amendment, GoldStar noted that the area CPI as of March 2022 is 9%. Due to the Districts ongoing relationship with GoldStar, they are reducing the contractual CPI increase to 2% for the 2022-2023 school year.
It is the Districts recommendation that we continue to use GoldStar Transit for our transportation services for the 2022-2023 school year. This expense is included in the proposed 2022-2023 budget.
Attachments:
(
)
|
||||||||||||||||||||||||||||
I.12. Consider Approval of Contracts with Region 11 Education Service Center for the 2022-2023 School Year
Description:
The District contracts the following services through the Region 11 Education Service Center.
The total cost of $134,713.18 is included in the Proposed 2022-2023 budget. The TEKS Resource System is funded by Title II Federal Funds.
Attachments:
(
)
|
||||||||||||||||||||||||||||
I.13. Consider Approval of Purchasing Cooperatives for the 2022-2023 School Year
Description:
The attached list represents the purchasing cooperatives that have previously been approved by the Board of Trustees. Any fees charged by the cooperative is listed. Purchasing cooperatives assist the district in purchasing goods and services at competitive prices, as well as ensuring that the district is compliant with state and federal purchasing laws.
This expense is included in the Proposed 2022-2023 budget.
Attachments:
(
)
|
||||||||||||||||||||||||||||
I.14. Consider Approval of Child Nutrition Meal Price Increases for the 2022-2023 School Year
Description:
The Texas Department of Agriculture (TDA) requires all school districts to calculate student meal prices using the USDA Price Lunch Equity Tool (PLE). The PLE utilizes a formula which considers the previous year’s meal prices and the current Consumer Price Index (CPI).
For the 2022-2023 school year, the USDA is extending the PLE exemption based on a Districts financial position as per policy memo SP 08-2022 Consolidated Appropriations Act 2022: Effect on Child Nutrition Programs (released April 4, 2022). This allows Districts with a positive child nutrition fund balance to choose not to use the PLE calculation to set their student meal prices. The PLE calculation for the 2022-2023 school year recommends the District set a student meal rate of $2.95 for high school and $2.85 for all other campuses. This would be an increase of $0.55 per student meal, which we believe would pose a hardship on our student’s families. Instead of the PLE recommended increase of $0.55 per meal, we believe an increase of $0.20 per meal will help to offset the price increases we have seen in food and non-food items, fuel surcharges, and equipment/repair costs, without creating a burden on our student’s families. We will continue to provide free and reduced meals to qualifying students.
*All staff members, including teachers, pay the adult meal price. The Texas Department of Agriculture provides a formula to set adult meal prices. |
||||||||||||||||||||||||||||
I.15. Consider Approval of Addendum to Agreement with ABM Texas General Services, Inc. for Custodial Services
Description:
White Settlement ISD has been using ABM for our custodial services for several years and we have been satisfied with their services. We have received Third Addendum to Service Agreement, extending our agreement through the 2022-2023 school year.
The annual cost is $1,884,463.90 which includes an increase due to wages and supply costs. This is a 15% increase from the previous addendum. It is the Districts recommendation that we continue to use ABM for our custodial services for the 2022-2023 school year. This expense is included in the proposed 2022-2023 budget. |
||||||||||||||||||||||||||||
I.16. Consider Approval of Vendor List for the 2022-2023 School Year
Description:
The District has accepted bids from prospective vendors and has created the attached proposed vendor list for the 2022-2023 school year.
)
|
||||||||||||||||||||||||||||
I.17. Consider Approval of Vendor for ACT, SAT, and TSIA 2 Improvement Resources
Description:
CCMR data shows a decrease in students who are graduating with a college-ready ACT and SAT score, compared to pre-pandemic numbers. We received quotes from 3 vendors who provide resources for ACT, SAT, and TSIA 2 score improvement. MasteryPrep will provide the district with the best value for these resources.
It is the Districts recommendation that we use MasteryPrep as the vendor for CCMR Improvement at a cost of $49,500.00. This price includes STAAR resources as well. This expense will be funded through our Instructional Materials Allotment (IMA). |
||||||||||||||||||||||||||||
I.18. Consider Approval of Vendor for Social-Emotional Wellbeing and Mental Health Resource
Description:
The District is always seeking to improve the social-emotional wellbeing and mental health of our students and staff. Rhithm is a resource that will provide immediate feedback by providing a daily check-in tool and self-assessment for students and staff to reflect on how they are feeling. The Rhithm Toolkit consists of 600+ age-appropriate videos for students and staff to enhance the classroom experience without sacrificing learning time. School leaders will be provided data to keep a pulse on their students and staff.
It is the Districts recommendation that we use Rhithm as a resource for student and staff social-emotional wellbeing and mental health, at a cost of $28,072.00. This expense will be funded through our Instructional Materials Allotment (IMA). |
||||||||||||||||||||||||||||
J. Separate Items
|
||||||||||||||||||||||||||||
J.1. Consider an Order Authorizing the Issuance of Unlimited Tax School Building Bonds, Appointing a Pricing Officer, and Delegating the Authority to Approve the Sale of the Bonds
Description:
The District is requesting the Board of Trustees to consider an order authorizing the issuance of unlimited tax school building bonds, appointing a pricing officer, and delegating the authority to approve the sale of the bonds.
The order the Board of Trustees is requested to consider contains certain parameters that must be met in order for the Delegated Pricing Officers, the Superintendent or Assistant Superintendent of Finance and Operations, to price and authorize the sale of bonds. The authority of this order will expire on June 30, 2023. |
||||||||||||||||||||||||||||
J.2. Consider Approval of Construction Manager At-Risk for Brewer High School, Brewer Middle School, and West Early Childhood Academy Construction Projects Resulting from the May 2022 Bond Referendum
Description:
The District issued a Two-Step Request for Qualifications (RFQ) for a Construction Manager At-Risk (CMAR) to oversee the Brewer High School, Brewer Middle School, and West Early Childhood Academy construction projects resulting from the May 2022 bond referendum. We received 7 responses. After consideration of the responses, Buford-Thompson Company, LTD (BTC) is highly qualified to provide these services and represents the best value for the district.
This expense will be included in Construction Fund Budget beginning in fiscal year 2022-2023.
Attachments:
(
)
|
||||||||||||||||||||||||||||
J.3. Consider Ratification of Vendor for Purchase of Technology Items
Description:
The District’s technology department determined that students enrolled in the WSISD Virtual Academy require upgraded laptops that will allow them to effectively run the programs used during virtual learning. We also needed to purchase additional laptop charging carts and docking stations for use in the district. The district purchases our student technology items from Dell, through the DIR purchasing cooperative.
Upon requesting a quote from Dell for these items, the district was advised that Dell currently had inventory to fulfill our order, but due to continued supply chain delays, there was a chance that we would not receive these items in time for the beginning of the 2022-2023 school year if we waited to place our order. A purchase order was issued to Dell, to purchase 200 student laptops for students enrolled at the Virtual Academy and additional laptop charging carts and docking stations to ensure that we would receive these items in time for the start of the 2022-2023 school year. The District is requesting the ratification of Dell, as the vendor used to purchase the stated technology items. The total cost of these items is $271,206.33 and is included in the 2021-2022 budget. |
||||||||||||||||||||||||||||
J.4. Consider Resolution to Assign General Fund Balance
Description:
The resolution will set aside oil and gas revenue of $110,554 earned during the 2021-2022 school year. The oil and gas reserve is for future technology needs.
Previous Reserve Balance at 6-30-2021 $ 1,438,782 Add: 2021-2022 oil and gas revenue 110,554 Total Reserve $ 1,549,336 The district will also assign a portion of the fund balance:
A total of $5,649,336 in the General Fund will be set aside for future expenditures.
Attachments:
(
)
|
||||||||||||||||||||||||||||
J.5. Consider Approval of Vendor for District Wide Parking Lot Striping
Description:
The District requested quotes for district wide parking lot striping. We received 3 quotes and the quote from CI Pavement will provide the best value for the district. CI Pavement is a member of the BuyBoard Purchasing Cooperative.
It is the Districts recommendation that we use CI Pavement at a cost of $52,340.90. This expense is included in the proposed 2022-2023 budget. |
||||||||||||||||||||||||||||
J.6. Consider Delegation of Authority to Select a Vendor for Safety and Security Window Film
Description:
The District is in the process of requesting quotes for Safety and Security Window Film to be installed district wide. The film will be applied to existing glass at building entrances throughout the district, providing a ballistic barrier.
In order to have the film installed before the start of school in August, a purchase order will need to be processed promptly once the quotes are received. To expedite installation, the Board is requested to delegate the authority to the Superintendent, to select a vendor and approve the purchase of the window film, not to exceed $205,000.00. The selected vendor, and actual cost, will be presented to the board for ratification at the next scheduled board meeting. This expense is included in the proposed 2022-2023 budget. |
||||||||||||||||||||||||||||
J.7. Consider Delegation of Authority to Select a Vendor for Trash and Recycling Services
Description:
The District is issuing a Request for Proposal (RFP) for districtwide trash and recycling dumpster services. Responses to the RFP will be opened on July 21, 2022.
In order to have the dumpsters in place before students return to school, a vendor will need to be selected from the responses to the RFP, and a contract will need to be signed before the next regular board meeting in August. To expedite the execution of the contract for trash and recycling services, the Board is requested to delegate the authority to the Superintendent, to select a vendor and approve the contract for trash and recycling services. For the 2021-2022 school year, the district has paid $316,000.00 for dumpster services. We are anticipating this RFP to greatly reduce this cost. The selected vendor, and actual cost, will be presented to the board for ratification at the next scheduled board meeting. This expense is included in the proposed 2022-2023 budget. |
||||||||||||||||||||||||||||
K. Consider Items Discussed in Closed Meeting Including Personnel
Attachments:
(
)
|
||||||||||||||||||||||||||||
L. Adjourn
|