June 20, 2022 at 5:30 PM - Regular Meeting

Description:  The administration recommends amending the General Fund budget for the following:
Increased State revenue from prior year Property Tax Audits $600,000
Increase in fuel costs $40,000
Transfer funds between functions for salaries, net zero

This amendment increases fund balance in the amount of $560,000.

Description:  The administration recommends amending the Child Nutrition fund budget for the following:
Increase Commodity Revenue & Expense $122,000
Increase food / non food costs $240,000
Increase Federal revenue for lunches $240,000

This amendment has zero change in fund balance.

Description:  Update to Policy DEC (Local) to reflect district practice.  Local leave is accumulated without limit.

Description:  The legislature requires all taxing entities to specify the person(s) responsible for calculating the No-New Revenue and Voter-Approval Tax Rates. White Settlement ISD appoints Kim Alexander, Director of Business and Wendy Burgess, Tarrant County Tax Assessor-Collector as the individuals who will calculate the tax rates for 2022.
 

Description:  The District has contracted with the Tarrant County Tax Office for the collection of taxes since 1993. For tax year’s 2022-2024, the Tarrant County Tax Office is not increasing their rates. The commission rate will remain at $0.98 per account in Tarrant County and $2.00 per out-of-county account.

This expense is included in the 2022-2023 proposed budget.
 

Description:  The District recommends, as part of the Proposed 2022-2023 budget, an average pay increase of 8%. Teachers and librarians will receive their step increase plus $4,400. All other staff will receive 8% of the midpoint of their pay grade.

The attached Compensation Plan includes the proposed Teacher and Librarian, Administration, Paraprofessional, and Auxiliary pay schedules for the 2022-2023 school year.
 

Description:  The 2022-2023 proposed budget was presented as part of the public hearing to discuss budget and proposed tax rates. The following is a summary of the proposed budget.
 

	Revenue	Expenditures	Net Excess/Deficit
General Fund	$66,629,006	$66,629,006	$0
Child Nutrition	$3,755,920	$3,789,067	($104,563)
Debt Service	$14,455,688	$14,455,688	$0

 

Description:  The District released a Request for Proposal (RFP) for Professional/Consulting Services for Special Education. We received 13 responses. The attached list shows the recommended vendors for the special education professional/consulting services.

If the Primary Vendor is unable to provide the requested service(s), another vendor from the board approved list will be utilized.

This expense is included in the 2022-2023 budget.
 

Description:  White Settlement ISD has been using GoldStar Transit for the management and operation of our transportation services since 2017 and we have been satisfied with their services. We have received Amendment No. 09 to Agreement, extending our agreement through the 2022-2023 school year. In this amendment, GoldStar noted that the area CPI as of March 2022 is 9%. Due to the Districts ongoing relationship with GoldStar, they are reducing the contractual CPI increase to 2% for the 2022-2023 school year.

It is the Districts recommendation that we continue to use GoldStar Transit for our transportation services for the 2022-2023 school year.

This expense is included in the proposed 2022-2023 budget.
 

Description:  The District contracts the following services through the Region 11 Education Service Center.
 

Service	Cost
Comprehensive Services Basic Contract	$650.00
HR Systems	$28,187.30
Instructional Services	$56,850.88
OnDataSuite	$5,800.00
TEKS Resource System	$37,345.00
TSDS PEIMS Support	$5,900.00
Grand Total	$134,713.18

The total cost of $134,713.18 is included in the Proposed 2022-2023 budget. The TEKS Resource System is funded by Title II Federal Funds.
 

Description:  The attached list represents the purchasing cooperatives that have previously been approved by the Board of Trustees. Any fees charged by the cooperative is listed. Purchasing cooperatives assist the district in purchasing goods and services at competitive prices, as well as ensuring that the district is compliant with state and federal purchasing laws.

This expense is included in the Proposed 2022-2023 budget.
 

Description:  The Texas Department of Agriculture (TDA) requires all school districts to calculate student meal prices using the USDA Price Lunch Equity Tool (PLE). The PLE utilizes a formula which considers the previous year’s meal prices and the current Consumer Price Index (CPI).

For the 2022-2023 school year, the USDA is extending the PLE exemption based on a Districts financial position as per policy memo SP 08-2022 Consolidated Appropriations Act 2022: Effect on Child Nutrition Programs (released April 4, 2022). This allows Districts with a positive child nutrition fund balance to choose not to use the PLE calculation to set their student meal prices.

The PLE calculation for the 2022-2023 school year recommends the District set a student meal rate of $2.95 for high school and $2.85 for all other campuses. This would be an increase of $0.55 per student meal, which we believe would pose a hardship on our student’s families.

Instead of the PLE recommended increase of $0.55 per meal, we believe an increase of $0.20 per meal will help to offset the price increases we have seen in food and non-food items, fuel surcharges, and equipment/repair costs, without creating a burden on our student’s families.

We will continue to provide free and reduced meals to qualifying students.
 

	2020-21  Paid Student	2022-23 Paid Student	Increase
Lunch: Elementary, Intermediate, & Middle School	$2.30	$2.50	$0.20
Lunch: High School	$2.40	$2.60	$0.20
Breakfast: All Campuses	$1.30	$1.50	$0.20

 

	2020-21  Adult	2022-23 Adult	Increase
Lunch	$4.20	$4.40	$0.20
Breakfast	$2.00	$2.20	$0.20

*All staff members, including teachers, pay the adult meal price. The Texas Department of Agriculture provides a formula to set adult meal prices.
 

Description:  White Settlement ISD has been using ABM for our custodial services for several years and we have been satisfied with their services. We have received Third Addendum to Service Agreement, extending our agreement through the 2022-2023 school year.

The annual cost is $1,884,463.90 which includes an increase due to wages and supply costs. This is a 15% increase from the previous addendum.

It is the Districts recommendation that we continue to use ABM for our custodial services for the 2022-2023 school year.

This expense is included in the proposed 2022-2023 budget.
 

Description:  The District has accepted bids from prospective vendors and has created the attached proposed vendor list for the 2022-2023 school year.
 

Description:  CCMR data shows a decrease in students who are graduating with a college-ready ACT and SAT score, compared to pre-pandemic numbers. We received quotes from 3 vendors who provide resources for ACT, SAT, and TSIA 2 score improvement. MasteryPrep will provide the district with the best value for these resources.

It is the Districts recommendation that we use MasteryPrep as the vendor for CCMR Improvement at a cost of $49,500.00. This price includes STAAR resources as well.

This expense will be funded through our Instructional Materials Allotment (IMA).
 

Description:  The District is always seeking to improve the social-emotional wellbeing and mental health of our students and staff. Rhithm is a resource that will provide immediate feedback by providing a daily check-in tool and self-assessment for students and staff to reflect on how they are feeling. The Rhithm Toolkit consists of 600+ age-appropriate videos for students and staff to enhance the classroom experience without sacrificing learning time. School leaders will be provided data to keep a pulse on their students and staff.

It is the Districts recommendation that we use Rhithm as a resource for student and staff social-emotional wellbeing and mental health, at a cost of $28,072.00.

This expense will be funded through our Instructional Materials Allotment (IMA).
 

Description:  The District is requesting the Board of Trustees to consider an order authorizing the issuance of unlimited tax school building bonds, appointing a pricing officer, and delegating the authority to approve the sale of the bonds.

The order the Board of Trustees is requested to consider contains certain parameters that must be met in order for the Delegated Pricing Officers, the Superintendent or Assistant Superintendent of Finance and Operations, to price and authorize the sale of bonds. The authority of this order will expire on June 30, 2023.
 

Description:  The District issued a Two-Step Request for Qualifications (RFQ) for a Construction Manager At-Risk (CMAR) to oversee the Brewer High School, Brewer Middle School, and West Early Childhood Academy construction projects resulting from the May 2022 bond referendum. We received 7 responses. After consideration of the responses, Buford-Thompson Company, LTD (BTC) is highly qualified to provide these services and represents the best value for the district.

This expense will be included in Construction Fund Budget beginning in fiscal year 2022-2023.
 

Description:  The District’s technology department determined that students enrolled in the WSISD Virtual Academy require upgraded laptops that will allow them to effectively run the programs used during virtual learning. We also needed to purchase additional laptop charging carts and docking stations for use in the district. The district purchases our student technology items from Dell, through the DIR purchasing cooperative.

Upon requesting a quote from Dell for these items, the district was advised that Dell currently had inventory to fulfill our order, but due to continued supply chain delays, there was a chance that we would not receive these items in time for the beginning of the 2022-2023 school year if we waited to place our order.

A purchase order was issued to Dell, to purchase 200 student laptops for students enrolled at the Virtual Academy and additional laptop charging carts and docking stations to ensure that we would receive these items in time for the start of the 2022-2023 school year. The District is requesting the ratification of Dell, as the vendor used to purchase the stated technology items.

The total cost of these items is $271,206.33 and is included in the 2021-2022 budget.
 

Description:  The resolution will set aside oil and gas revenue of $110,554 earned during the 2021-2022 school year.  The oil and gas reserve is for future technology needs.

Previous Reserve Balance at 6-30-2021          $ 1,438,782
Add: 2021-2022 oil and gas revenue                       110,554
Total Reserve                                                    $ 1,549,336

The district will also assign a portion of the fund balance:

1. $2,600,000 for Building and Construction projects
2. 1,500,000 for ESSER Transition for Personnel costs

These assigned fund balances do not require Board resolution and are for informational purposes.

A total of $5,649,336 in the General Fund will be set aside for future expenditures.

 

Description:  The District requested quotes for district wide parking lot striping. We received 3 quotes and the quote from CI Pavement will provide the best value for the district. CI Pavement is a member of the BuyBoard Purchasing Cooperative.

It is the Districts recommendation that we use CI Pavement at a cost of $52,340.90.

This expense is included in the proposed 2022-2023 budget.
 

Description:  The District is in the process of requesting quotes for Safety and Security Window Film to be installed district wide. The film will be applied to existing glass at building entrances throughout the district, providing a ballistic barrier.

In order to have the film installed before the start of school in August, a purchase order will need to be processed promptly once the quotes are received. To expedite installation, the Board is requested to delegate the authority to the Superintendent, to select a vendor and approve the purchase of the window film, not to exceed $205,000.00. The selected vendor, and actual cost, will be presented to the board for ratification at the next scheduled board meeting.

This expense is included in the proposed 2022-2023 budget.
 

Description:  The District is issuing a Request for Proposal (RFP) for districtwide trash and recycling dumpster services. Responses to the RFP will be opened on July 21, 2022.

In order to have the dumpsters in place before students return to school, a vendor will need to be selected from the responses to the RFP, and a contract will need to be signed before the next regular board meeting in August.

To expedite the execution of the contract for trash and recycling services, the Board is requested to delegate the authority to the Superintendent, to select a vendor and approve the contract for trash and recycling services. For the 2021-2022 school year, the district has paid $316,000.00 for dumpster services. We are anticipating this RFP to greatly reduce this cost.

The selected vendor, and actual cost, will be presented to the board for ratification at the next scheduled board meeting.

This expense is included in the proposed 2022-2023 budget.