June 26, 2023 at 6:00 PM - Regular Board Meeting
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1. Call to Order
Description:
Chairperson Kahle will call the meeting to order.
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2. Acknowledgement of Visitors and Special Presentations
Description:
Chairperson Kahle will ask if visitors wish to be placed on the agenda.
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3. Finance Meeting
Presenter:
Chuck Keller
Description:
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4. Other Items as Brought Before the Board & Consideration of Agenda
Description:
Chairperson Kahle will ask if there are any items that need to be brought before the board and for consideration of the agenda.
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5. Consensus Items
Presenter:
Chair Kahle
Description:
If any board member has concerns about the adoption of the following consensus items, please acknowledge the Chairperson prior to the final vote. If there are no concerns, these items will be voted on as a group.
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5.1. Previous Board Meeting Minutes
Presenter:
Chair Kahle
Description:
Enclosed are the May 22, 2023 Regular Board Meeting minutes for your review and adoption.
Attachments:
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5.2. Approve Monthly Expenditures
Presenter:
Chair Kahle
Description:
At the board finance meeting, expenditures for the month of June were reviewed. Administration recommends approval of the June 2023 disbursements totaling $2,844,144.41. This includes Board Payables of $370,910.41, Hand Payments of $579,318.97, Electronic Payments of $1,838,753.81 and Student Activity Payments of $55,161.22.
Attachments:
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5.3. Personnel
Presenter:
Chair Kahle
Description:
See the attached Personnel Changes spreadsheet.
Attachments:
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5.4. Donations
Presenter:
Chair Kahle
Description:
Donations totaling $8,800.00 were given to the Belle Plaine School District over the past month. See the attached resolution for a full listing of the donations. Thank you to all who made these generous donations!
Attachments:
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6. Discussion Items
Presenter:
Chair Kahle
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6.1. Superintendent Update
Presenter:
Chair Kahle
Description:
Superintendent Laager will provide updates on current school activities.
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6.2. Board Member Reports
Presenter:
Chair Kahle
Description:
Board members will have an opportunity to share information about meetings they have attended over the past month.
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7. Action Items
Presenter:
Chair Kahle
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7.1. Resolution Relating to Proposed Property Tax Abatement for Parking Lot Improvements: Calling Public Hearing :
Description:
The proposed abatement levy is for improvement of parking lots at Chatfield, Oak Crest and the PAC building. The total cost of the abatement is $168,108.
Attachments:
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7.2. MSHSL 2023-24 Membership Renewal:
Description:
This is an annual action taken to allow participation in all MN State High School League activities for the coming year. The board and administration should view the video "Why We Play" as part of our membership application.
Click on the "Why We Play" link and the video will play. Please view prior to the meeting.
Attachments:
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7.3. 2023-24 Adopted Budget:
Attachments:
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7.4. Long-Term Facility Maintenance 10-Year Plan
Presenter:
Mr. Keller
Description:
Attached is the 10-year LTFM Revenue and Expenditure Plan for FY25. This is an annual review and approval.
Attachments:
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7.5. Designation of Identified Official with Authority (IOwA) for the MDE External User Access Recertification System:
Description:
The Minnesota Department of Education (MDE) requires that school districts annually designate an Identified Official with Authority to comply with the MNIT Enterprise Identity and Access Management Standard which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user’s access to MDE secure systems for their local education agency (LEA). The Director recommends the Board authorize Ryan Laager and Chuck Keller to both act as the Identified Official with Authority (IOwA) and Kris Davis to act as the IOwA to add and remove names only for Belle Plaine Public School District 0716-01.
Attachments:
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7.6. New Policy
Description:
Policy 516.5 Overdose Medication - First and Final Reading
This is a new policy to cover a new state law effective July 1, 2023 requiring a school district to maintain a supply of opiate antagonists and requiring each school site to have two doses of nasal nalozone available on-site.
Attachments:
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7.7. Policy Review:
Description:
The following policies are due to be reviewed. The current policy along with the revised redline version are attached.
Minor Changes
Policy 801 Equal Access to School Facilities Policy 807 Health and Safety Policy Policy 901 Community Education Policy 902 Use of School District Facilities and Equipment Policy 903 Visitors to School District Buildings and Sites
Attachments:
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8. Upcoming Meetings
Description:
July 17, 2023 6:00 p.m. Regular Board Meeting
August 7, 2023 6:00 p.m. Board Work Session August 21, 2023 6:00 p.m. Regular Board Meeting |
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9. Adjourn
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