January 4, 2021 at 6:00 PM - Organizational Board Meeting
| Agenda |
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1. Call to Order
Description:
Acting Chair will call the meeting to order.
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2. Oath of Office:
Description:
Acting Chair will preside as newly elected board members take the oath of office.
Attachments:
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3. Election of 2021 School Board Officials:
Presenter:
Acting Chair Kahle
Description:
Nominations are in order for the following positions: Chairperson, Vice Chairperson, Clerk and Treasurer.
Acting Chair will ask for nominations (3) times from the floor. After the selection of the chairperson, the rest of the meeting will be the responsibility of the newly elected chairperson. |
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3.1. Chair
Description:
Nomination(s): Terry Kahle
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3.2. Vice-Chair
Description:
Nomination(s): Tracy O'Brien
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3.3. Clerk
Description:
Nomination(s): Amanda Gregory
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3.4. Treasurer
Description:
Nomination(s): Karl Keup
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4. Acknowledgment of Visitors:
Presenter:
Board Chair
Description:
The newly elected Chairperson will ask if visitors wish to make any comments.
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5. Other Items as Brought Before the Board & Approval of Agenda:
Presenter:
Board Chair
Description:
Chairperson will ask if there are any items that need to be brought before the board and for consideration of the Agenda.
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6. Consensus Items:
Presenter:
Board Chair
Description:
The following consensus items will be voted on as a group. If anyone wishes to separate one or any items from the consensus vote, please notify the chair immediately.
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6.1. 2021 Official Depository
Description:
As per past practice, there is a need to designate an official depository each year. It is recommend that First National Bank of Belle Plaine and Cornerstone State Bank be named as the official depositories of all district funds for the 2021 year. In addition, the MN School District Liquid Asset Fund shall be designated as an alternate school district depository.
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6.2. 2021 Official Newspaper
Description:
As per past practice, it is recommended to designate the Belle Plaine Herald as the official district newspaper during the 2021 year.
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6.3. 2021 Official School Attorney
Description:
As per past practice, it is recommended to designate Booth Law Group, LLC, and Ratwik, Roszak & Maloney as the official district Attorneys during the 2021 year.
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6.4. 2021 Mileage Reimbursement Rate
Description:
Establish mileage reimbursement rate at 2021 IRS rate of $.56/mile.
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7. Action Items:
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7.1. ISD #716 Authorization Resolution
Presenter:
Chuck Keller
Description:
As per past practice, it is necessary to officially authorize the district signers as submitted, i.e. Board Chairperson, Clerk, Treasurer, and designees Business Manager, Payroll Supervisor and Superintendent.
Attachments:
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7.2. 2021 Regular Board Meeting Dates
Presenter:
Dr. Ryan Laager
Description:
Administration recommends that the board continue with two meeting dates per month – the 2nd and 4th Mondays. The first meeting each month is proposed to be a work session dealing with current issues such as curriculum, testing, budget or policy. The second meeting each month would be the full business meeting of the board.
* Note that no work session is scheduled for March, July, October and December and that these regular meetings are proposed to be on the 3rd Monday. Regular board meetings will begin with the Finance Committee Meeting at 6 p.m. for all months. Work sessions begin at 6 p.m. Please see attached schedule.
Attachments:
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7.3. Organizational Structure
Presenter:
Dr. Ryan Laager
Description:
The board must annually approve the formal organizational structure for the district. Previously assigned board committees are included on the organizational chart. Supt. Laager will discuss the responsibilities of each of the committee assignments and members may request preferences for committee assignments. If changes in committee assignments are desired, approval for all committee assignments will come back for action at the regular meeting on January 25th. The current organizational chart is attached for your review.
Attachments:
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7.4. Board Member Compensation
Presenter:
Dr. Ryan Laager
Description:
The current rates are: $1,800 annual stipend for all board members; $200 for Chair; $150 for Vice Chair, Clerk & Treasurer; Chief Negotiators $150; Special Meetings $50; All Day Meetings $100. Payments are made to board members at the end of June and at the end of December for half the stipend amount and for any extra meetings attended during that time period by the member.
Recommendation is to leave the compensation at these rates for 2021. |
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8. Discussion Items:
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8.1. Superintendent Update:
Presenter:
Dr. Ryan Laager
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8.1.1. COVID Plan/Returning to School:
Description:
Review and discuss the COVID and returning to school plan.
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8.1.2. 2021-2022 School Calendar:
Presenter:
Dr. Laager
Description:
Review the preliminary School calendar options for the 2021-22 school year.
Attachments:
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8.2. Board Member Updates:
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8.3. Update on Superintendent Contract:
Presenter:
Board Chair
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9. Upcoming Meetings:
Description:
January 25: 6:00 p.m. Regular Board Meeting
February 8: 6:00 p.m. Board Work Session February 22: 6:00 p.m. Regular Board Meeting |
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10. Adjourn:
Presenter:
Board Chair
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