November 20, 2024 at 5:30 PM - Regular Meeting
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1. CALL TO ORDER
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2. ROLL CALL
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3. PLEDGE OF ALLEGIANCE
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4. DISTRICT VISION, MISSION, AND GOALS
Description:
VISION
Students are equipped to achieve their dreams and aspirations. MISSION Set a foundation by cultivating experiences for students to develop goals and thrive in an ever-changing world. FOCUS AREAS 1. Prepare students to overcome challenges and be successful. 2. Celebrate and encourage school and community achievements and involvement. 3. Support staff retention and professional growth. |
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5. APPROVAL OF AGENDA
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6. WELCOME TO VISITORS
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7. PUBLIC COMMENT
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8. CONSENT AGENDA: (Items listed under CONSENT AGENDA are considered to be routine by the School Board and will be approved in one motion unless a Board Member requests that an item be considered separately.)
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8.A. Approval of October 30, 2024, Meeting Minutes
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8.B. Approval of November 2024 Financial Report
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8.C. Employment
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8.C.1. FY 2025 Extracurricular Contracts: Amanda Baker (Archery Coach, Hollis), Sharlet Collins (Archery Coach, Naukati), Michael Congdon (Archery Coach, Kasaan), Anthony Cook (Archery Coach, Whale Pass), Terri Kohn (Archery Coach, Thorne Bay), Patrick Trischman (Archery Coach, Port Alexander)
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8.D. FY 2025 Classified Employment: Trapper Nelson (Custodian, Thorne Bay)
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9. ADMINISTRATIVE/BOARD REPORTS
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9.A. Superintendent Report
Presenter:
Rod Morrison
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9.A.1. Naukati School Improvement Report
Presenter:
Tina Peyerk
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9.A.2. Area Principal/Dean of Students Report
Presenter:
Shaine Nixon
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9.A.2.a. AK-TRAILS Correspondence/Homeschool
Presenter:
Cassandra Christopherson
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9.A.2.b. Barry Craig Stewart Kasaan School
Presenter:
Mike Congdon
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9.A.2.c. Hollis School
Presenter:
Lisa Cates/Julie Vasquez
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9.A.2.d. Howard Valentine Coffman Cove School
Presenter:
Mackenzie Slayton
Description:
In October, we had our Spooky Carnival put on by the students and hosted a student store at the community bazaar! We were lucky to have a field trip to our local polling station for the election day. The following day, our local Election Chair, our very own Mrs. Judy, led our students in a mock election and the results tally for all items on the ballet. It was a great experience for our middle and high school students to have! Thank you to Coffman Cove Polling officials and Mrs. Judy!
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9.A.2.e. Naukati School
Presenter:
Cassandra Christopherson
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9.A.2.f. Port Alexander School
Presenter:
Patrick Trischman
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9.A.2.g. Thorne Bay School
Presenter:
Shaine Nixon
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9.A.2.h. Whale Pass School
Presenter:
Andy Cook
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9.A.3. Activities Report
Presenter:
Amanda Blankenship
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9.A.4. Business Report
Presenter:
Lucienne Smith
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9.A.5. Child Nutrition Program Report
Presenter:
Mariia Taylor
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9.A.6. Greenhouse/Agriculture Program Report
Presenter:
Brandy Schmitz-Prefontaine
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9.A.7. Maintenance Report
Presenter:
Scott Randall
Description:
DISTRICT WIDE HEATING PROJECT
OIL HEATERS:
Coffman Cove boilers have been serviced and found pumps and controls bad - Pumps arrived at the end of last week, will be installed later this week if all holds well.
Thorne Bay School boiler repairs have been completed - 11-19-24 work will commence 11-20-24 to resolve major issues with operation
Thorne Bay Gym/DO boilers are still giving issue and repairs continue - 11-19-24 Completed - NOW BOTH Boilers can operate simultaneously (for a few hours) as they should
Teacher Housing:
Most of the teacher housing furnaces and water heaters have been tuned up. We are replacing a few burners and water heaters that have failed or are no longer serviceable and need repairs - Completing this week hopefully while Ketchikan Mechanical is still on island repairing school heaters
WOOD HEATERS:
ALL systems have been cleaned and all parts are on order (some trickling in) - a lot of the smaller parts arrived this week, major parts still back ordered
Hollis’ Garn has a small leak and still needs to be piped correctly (misplumbed during new building construction). The leak should be smooth to fix as it is pretty easy to get to.
Whale Pass is very happy with GARN since repair !! :~) 11-19-24
Coffman Cove Greenhouse boiler is still waiting for a few parts so we can refill and test that system out for year-round growing opportunities :~)
Coffman Cove school and housing units will be retrofitted with updated controls to increase efficiency and reliability of operation. - Controllers arrived this week
OTHER PROJECTS:
Whale Pass wood - Toby made several trips to deliver more firewood from Naukati supplier that was donated to SISD, the remaining wood for the time was brought back to Thorne Bay by Toby and me. We will continue as long as the supply lasts.
Naukati water system is giving troubles and we are currently in progress of diagnosing and repairing as rapidly as possible. NEW-NEW Pump arrived undamaged and will be installed soon
Hollis water issues are ongoing, and working through system to try and get repairs. 11-19-24 THANK YOU to Hollis group for all your patience and effort to stay running. - More problems unresolved with water in Hollis, but working on them also.
Thorne Bay - Gym Lighting still trying to repair them
Thorne Bay - Gym Fire Pump repairs are still in progress - parts have arrived and contractor’s place and will be shipped here in advance 10-23-24 Parts recvd in TB, more equipment failure, working to find replacement equipment. 11-19-24 More failures, and now waiting for more parts.
OTHER UPDATES
Fire Marshal Inspection from September, gave a 3 page report of issues that needed repairs. 11-15-24 ALL cited issues signed off.
Brightways/Ginger’s Office Cabin propane heater repaired and fixed 3 Propane leaks in system
Very busy month working to get all the heating systems working and attempting to get firewood stock completed and filled
Have a Happy - WARM - and Safe Thanksgiving break, from the Maintenance Team
Special thanks to the Maintenance Crew for another good month of progress as we continue to repair and improve the SISD facilities and property.
Kind regards,
Scott Randall
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9.A.8. Special Programs Report
Presenter:
Robbin Perkins
Description:
ADP DEED Scores and Amplify Training We recently received our ADP DEED scores, and the results are highly encouraging. Our students are demonstrating age-appropriate behaviors and skills, indicating strong progress toward becoming successful Southeast Island Scholars. These positive results underscore our commitment to fostering an environment where each student can thrive. On November 15th, our Amplify training coordinator, Angela Holstedt, will work with teachers and paraprofessionals on using DIBELS benchmark data, identifying students for intervention, and understanding the role of teachers as interventionists. This training is designed to equip our staff with the tools needed to provide targeted support and improve student outcomes. About Amplify: Amplify is a data-driven instructional program that enables educators to personalize learning based on student performance data. With this implementation, we aim to help each student demonstrate measurable growth in future assessments. This training reflects our commitment to enhancing instructional practices and achieving academic success for our students. Highly Qualified Paraprofessionals As of November 8, 2024, all SISD paraprofessionals are now classified as Highly Qualified, as mandated by DEED. This mandate requires all paraprofessionals to either hold a minimum number of college credits or pass a State of Alaska-approved assessment that demonstrates the academic ability and professionalism needed to serve our students. We extend a huge shoutout to our paraprofessionals for their commitment and dedication in meeting these standards. November Inservice - Educator Well-being On November 8, 2024, during our inservice day, our instructional staff gathered to address educator stressors, focusing on well-being and work-life balance. Each instructional paraprofessional and teacher developed an Individual Educator Plan (IEP), setting realistic goals for professional growth, wellness, and a healthy work-life balance. This initiative reflects our dedication to supporting our educators in their personal and professional development. Special Education: Transition Skills Our Special Education teachers and paraprofessionals have been actively working with students on essential transition skills. These efforts focus on building skills in areas of personal interest, developing life skills within the context of safety and living on Prince of Wales (POW), and enhancing prevocational skills. Highlights from the program include one student learning the basics of logging and firewood harvesting and another student in Coffman Cove working on repairing a 3D printer. Special recognition goes to Matt Gore, Special Education teacher, and Derek Shell, paraprofessional, for their dedication to these hands-on, skill-building experiences. We are proud of our students and staff for their continued commitment to growth, learning, and community support. Thank you to everyone who contributes to the success of Southeast Island School District. With the students of Southeast Island School District in mind, Robbin Ann Perkins Askew Special Programs Coordinator
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9.A.9. State & Federal Programs/Grants Report
Presenter:
Astrid Richard-Cook
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9.A.10. Technology Report
Presenter:
Everett Cook
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9.B. Student Board Representative Report
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10. UNFINISHED BUSINESS
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10.A. Action on Administrative/Board Reports
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10.B. BP 0530, Discontinuation or Closure of Schools
Description:
The edits to this policy incorporate previous AASB updates and align with the current AASB model policy. SISD Updates from 2nd Reading:
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10.C. 2nd Reading, Board Policy Review
Description:
Pertinent Facts Following the direction of BP 0500, Review and Evaluation, the School Board reviews policies throughout the year. Board Policies 1000, 1020, 1100, and 1112 are presented for second reading. |
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10.C.1. BP 1000, Concepts and Roles
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10.C.2. BP 1020, Youth Services
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10.C.3. BP 1100, Communication with the Public
Description:
PERTINENT FACTS: This policy was updated to add a legal reference to 4 AAC 06.895 (Report card to the public), add a cross-reference to BP 0510 (the School District Report Card), and to eliminate the introductory note, which was redundant of information already contained in AR 0510 (School District Report Card). Minor updates were made to the policy language to reflect updated and preferred terminology for those with disabilities and those who are non-English speakers.
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10.C.4. BP 1112, Media Relations
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11. NEW BUSINESS
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11.A. 1st Reading, Board Policy Review
Description:
Pertinent Facts Following the direction of BP 0500, Review and Evaluation, the School Board reviews policies throughout the year. Board Policies 1114, 1120, 1140, 1150, 1220, 1230, 1240, and 1245 are presented for first reading. |
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11.A.1. BP 1114, District-Sponsored Social Media
Description:
Pertinent Facts No changes are proposed to this policy.
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11.A.2. BP 1120, Public Involvement in Board Meetings
Description:
Pertinent Facts No changes are proposed to this policy.
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11.A.3. BP 1140, Responsibilites of the Board
Description:
Pertinent Facts A minor change is proposed to align this policy with the AASB model policy.
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11.A.4. BP 1150, Commendations and Awards
Description:
Pertinent Facts No changes are proposed to this policy.
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11.A.5. BP 1220, Advisory Questions
Description:
Pertinent Facts This is a new policy, allowed by Alaska Statute, identifying that the Board may adopt a resolution that an advisory question related to education be placed on the School Board's next ballot. These advisory questions are typically non-binding questions to voters that are used to gather public opinion about education-related issues.
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11.A.6. BP 1230, Citizen Advisory Committees
Description:
Pertinent Facts Changes proposed to this policy include:
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11.A.7. BP 1240, School-Connected Organizations
Description:
Pertinent Facts Changes proposed to this policy include:
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11.A.8. BP 1240, Volunteer Assistance
Description:
Pertinent Facts This policy is proposed for removal because the most recent updates are now included as BP 1250. The AASB-proposed updates to this policy were approved at the October 2024 board meeting.
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11.A.9. BP 1245, Parent Involvement - Title I Programs
Description:
Pertinent Facts This policy is proposed for removal because:
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12. INFORMATION ITEMS
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12.A. Letters and Communications
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12.A.1. 11/5/2024 Letter to Superintendents: FY2026 School Construction and Major Maintenance Capital Improvement Project (CIP) Initial Agency Decision Lists
Description:
PERTINENT FACTS Priority lists are used by the Department of Education & Early Development, the governor, and the legislature to determine school construction and major maintenance projects for capital funding during the upcoming budget cycle. The attached memo and documents include additional information on the process, the initial lists, and how to request reconsideration. The lists are also available to view on the department’s website.
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12.B. Reports and Information
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12.B.1. AASB Event Calendar
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12.B.2. Calendar of Agenda Items
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12.B.3. FY 2024 Audited Financial Statements
Description:
The FY 2024 Audited Financial Statements were reviewed during the 11/20/2024 work session.
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12.B.4. Advisory School Council Meeting Minutes
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12.B.4.a. Barry Craig Stewart Kasaan
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12.B.4.b. Hollis
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12.B.4.c. Naukati
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12.B.4.d. Port Alexander
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12.B.4.e. Thorne Bay
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12.B.4.f. Whale Pass
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13. ADVANCE PLANNING
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13.A. January 2025 Regular Meeting: 3rd Wednesday is January 15, 2025 (Location: Barry Craig Stewart Kasaan School)
Description:
The Division of Elections lists October 24 as the target date to certify the election on their Election Calendar. We would need to have the meeting after the election is certified for the new board member to participate.
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13.B. AASB Winter Boardsmanship Academy (December 13-14, 2024, Anchorage)
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14. PUBLIC COMMENT
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15. BOARD COMMENT
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16. EXECUTIVE SESSIONS
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17. ADJOURNMENT
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