October 30, 2024 at 5:30 PM - Regular Meeting

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Description:  This item allows the Board to select a temporary chair until the Board President is elected and sworn in (Item 10.A.) and can then assume the duties of the chair.

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PROCESS

1. The chair pro tempore will open nominations for Board President. 

2. Nominations: The election process begins with nominations for school board president. Board members may nominate themselves or be nominated by other members. There is no requirement for a formal second for each nomination.

3. Voting: Once nominations close, voting occurs for each candidate.  The method of voting is roll call vote.

4. Majority Requirement: Robert's Rules of Order states that a majority vote is required to elect a president. If no candidate receives a majority of votes cast, additional rounds of voting take place, eliminating the nominee with the fewest votes after each round until one candidate secures a majority.

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PROCESS

1. The Board President will open nominations for Board Clerk. 

2. Nominations: The election process begins with nominations for school board clerk. Board members may nominate themselves or be nominated by other members. There is no requirement for a formal second for each nomination.

3. Voting: Once nominations close, voting occurs for each candidate.  The method of voting is roll call vote.

4. Majority Requirement: Robert's Rules of Order states that a majority vote is required to elect a clerk. If no candidate receives a majority of votes cast, additional rounds of voting take place, eliminating the nominee with the fewest votes after each round until one candidate secures a majority.

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DISTRICT WIDE HEATING PROJECTOIL HEATERS:
Whale Pass has old furnace repaired and operating nicely
Whale Pass has dead furnace replaced with high efficiency and still in final stages
Naukati broken boiler belly has been replaced and tuned ups are in progress
Coffman Cove boilers have been serviced and found pumps and controls bad - they are being ordered and replaced soon
Kasaan burned up furnace has been replaced with high efficiency oil furnace.
Thorne Bay School boiler repairs have been completed
Thorne Bay Gym/DO boilers are still giving issue and repairs continue
PA - Bud is keeping those furnaces working nicely - Thank You
Teacher Housing:
Most of the teacher housing furnaces and water heaters have been tuned up. We are replacing a few burners and water heaters that have failed or are no longer serviceable and need repairs


WOOD HEATERS: 
ALL systems have been cleaned and all parts are on order (some trickling in)
Hollis’ Garn has a small leak and still needs to be piped correctly (misplumbed during new building construction). The leak should be smooth to fix as it is pretty easy to get to.
HUGE THANKS to Southeast Conference, Alaska Energy Authority, USFS, and Alaska Rural Energy Consortium for helping us get our systems up and running with a combination of funding, training, and communication !!!
Our Maintenance Team is now capable of making most of the repairs (welder needed for one so far) and maintaining them from here on out. We are excited to make them shine again.
Coffman Cove Greenhouse boiler is still waiting for a few parts so we can refill and test that system out for year-round growing opportunities :~)
Coffman Cove school and housing units will be retrofitted with updated controls to increase efficiency and reliability of operation.

OTHER PROJECTS:
Whale Pass water system, most parts have arrived
Whale Pass wood - Josh H and Toby will head out with gas splitter to resplit and stack wood so it will work for this winters GARN heating.
Coffman Cove Greenhouse roof panels have been patched temporarily - will work with Brandy to get proper materials to complete repair
Naukati water system is giving troubles and we are currently in progress of diagnosing and repairing as rapidly as possible.
Hollis water issues are ongoing, and working through system to try and get repairs. THANK YOU to Hollis group for all your patience and effort to stay running.
Thorne Bay Campus stairs have been completed 10-15-2024 - Sadhu with support of the maintenance crew have completed the walkway from parking lot to Gym and stairs between Gym and School.
Thorne Bay - Gym Lighting still trying to repair them
Thorne Bay - Gym Fire Pump repairs are still in progress - parts have arrived and contractor’s place and will be shipped here in advance 
PA - Maintenance took a trip out, replaced the Play Area siding and replaced the Sodium Vapor lighting with High Efficiency LED fixtures, with products that were purchased previously. 

OTHER UPDATES
Welcoming Josh Hayes to the District Maintenance Team as of October 1st
Alex, Toby and I went to PA to perform covered play area maintenance October 9-11
Alex and I went to the Alaska Rural Energy Conference in FBX, made a lot of contacts and learned of many new programs that may be able to help our district become more efficient and what grants may be able to help us get there.
Diesel leak in Thorne Bay Gym boiler room has been mitigated from a malfunction on one of the Gym boilers on October 9th morning. Thanks for Toby, Alex, Rod, and James (CoTB) for the quick help to get cleaned up. 

Special thanks to the Maintenance Crew for another good month of progress as we continue to repair and improve the SISD facilities and property.

Kind regards,
Scott Randall
Maintenance Department, Southeast Island School District
907-828-8254 ext 803  |  SRandall@SISD.org
PO BOX 19569. Thorne Bay, AK 99919

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From AASB

As a subscribing member to AASB’s Policy Online Service, you are able to access and explore the model policy updates. 

Some policies have been updated due to statutory or regulatory changes, and thus require district adoption to make sure you are in compliance with state and federal laws and regulations. 

Other updates are optional for adoption, but are recommended. Sometimes these deal with specific issues and other times they may be policies that we identify or others have forwarded to us that are not compatible with today’s best practices. 

All of our policy updates have been legally vetted so that you can be assured they are in compliance with state and federal laws and regulations. In addition, all updates contain cross-references to current board policies as well as laws and regulations.

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Information from AASB
This update modifies BP 1250 to clarify that background checks should be completed for all volunteers, regardless of the number of hours worked. It also clarifies that school visitors do not need to obtain a background check 

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Information from AASB:

This policy update reflects AASB’s determination that automatically assigning failing grades to students for truancy is not in best practice. This is because: 

• If a student has earned a grade by demonstrating mastery of the content, they should be able to keep the grade they have earned. 
• Some districts maintain policies where multiple tardies result in unexcused absences and the result of this could mean that multiple tardies result in a failing grade. 
• The final paragraph of the policy, which has not been removed, provides accountability for student learning and grades. 

The model policy has been updated to remove this option. However, individual districts may revise this policy as they best see fit. 

SISD Updates from 1st Reading:

1. During the September meeting, Board members discussed removing the following phrase from the last sentence in the first paragraph: "not in relation to the work of other students in one particular class" because evaluating student work in relation to the work of other students is not District practice.  Upon further review, the administration recommends keeping this phrase so that policy upholds District practice.
2. The last sentence in the second paragraph was removed.

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Information from AASB
This update revises the policy to reflect the student retention procedures required by the Alaska Reads Act. 

 

  

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Information from AASB:

**Remove Board Policy** 

As with BP 5121, AASB believes this policy, which permits the withholding of grades, transcripts, and diplomas if a student is indebted to a district for lost or damaged items, does not reflect best practice. AASB recommends removing and archiving this policy in its entirety for the following reasons: 

• Withholding grades, diplomas, or transcripts can have significant long-term consequences for students and their post-secondary employment or education opportunities, and in turn on their families and communities. 
• Students earn their grades and diplomas by demonstrating mastery of the content. If a student has earned their grades or diploma, they should not be withheld as a punishment or deterrence. 
• School districts have other means to seek reparations or recover losses from equipment or property damages, rather than withholding grades, diplomas, or transcripts. 
• The language suggesting that students who are unable to pay for assessed damages should provide voluntary work instead is inequitable. Voluntary work and community service can be an appropriate assignment for all students. Those students whose parents can afford to pay for damages should not be exempt from community service if the district deems this an appropriate response to property or equipment damage. 

The model policy has been updated to remove this policy in its entirety. However, individual districts may revise this policy as they best see fit.

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Information from AASB
This minor update revises the language of the policy to clarify expectations of students riding the bus or bus boat.
 

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Information from AASB
This policy has been updated to reflect the removal of BP 5125.3, above. If an individual district does not remove BP 5125.3, this policy should not be updated.
 

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Information from AASB
This revision updates BP 5131.6 to be in compliance with House Bill 202, which passed the legislature and became law this summer. The bill will become effective in December 2024, but this policy revision may be made now. The bill and policy update require that districts have opioid overdose drugs available at each main school building and at school-sponsored events. It also requires that a district have at least one person trained to administer the drugs at each main school site.

SISD Update from 1st Reading:
At the September meeting, the Board discussed removing the words "each school" from the second note on page 2.  Upon further review, the administration is recommending that this wording be retained, as it describes the requirements of Alaska Statute 14.33.110.
 

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Information from AASB
This minor update revises language regarding health examinations for students, and clarifies that districts may require health examinations for student participation in extracurricular activities.
 

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Information from AASB
This update clarifies that under state law, personal or philosophical opposition to vaccinations is not sufficient to receive an exemption from the state’s mandatory vaccination requirements for students. The only exemptions permitted are for medical or religious reasons. The update also provides that students who are considered homeless under the McKinney-Vento Homeless Assistance Act may be provisionally admitted to school even without a vaccination record.
 

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Information from AASB
This minor update updates the model policy on At-Risk Youths to utilize best practice language and clarify districts should be an active participant in identifying students in need of aid.

SISD Updates from 1st Reading:
The last sentence in the first paragraph, "District assessments and evaluations shall be used to identify students performing well below grade-level or at risk of failing to meet district standards" has been removed.

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The edits to this policy incorporate previous AASB updates and align with the current AASB model policy.

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Information from AASB
This update adds language to address damaged or lost equipment along with damaged or lost instructional materials. It has also been updated to reflect the removal of BP 5125.3, above. If an individual district does not remove BP 5125.3, the edit removing reference to BP 5125.3 should not be accepted.
 

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Information from AASB
This update includes additional language to clarify that poll voting by a school board is not permitted and all official board action must be taken in an open meeting.
 

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Information from AASB
This update clarifies that a board president and superintendent may reject community requests to place an item on the board agenda.
 

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Pertinent Facts
Following the direction of BP 0500, Review and Evaluation, the School Board reviews policies throughout the year.  Board Policies 0500, 0510, 0520, and 0530 underwent first reading in September and are now presented for second reading.

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No changes are proposed for this policy.
 

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The edits to this policy incorporate previous AASB updates and align with the current AASB model policy.  

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The edits to this policy incorporate previous AASB updates and align with the current AASB model policy.
 

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The edits to this policy incorporate previous AASB updates and align with the current AASB model policy.

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Pertinent Facts
Following the direction of BP 0500, Review and Evaluation, the School Board reviews policies throughout the year.  Board Policies 1000, 1020, 1100, and 1112 are presented for first reading.
 

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PERTINENT FACTS:
This policy was updated to add a legal reference to 4 AAC 06.895 (Report card to the public), add a cross-reference to BP 0510 (the School District Report Card), and to eliminate the introductory note, which was redundant of information already contained in AR 0510 (School District Report Card). Minor updates were made to the policy language to reflect updated and preferred terminology for those with disabilities and those who are non-English speakers.