September 23, 2024 at 12:30 PM - Regular Meeting
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1. CALL TO ORDER
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2. ROLL CALL
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3. PLEDGE OF ALLEGIANCE
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4. DISTRICT VISION, MISSION, AND GOALS
Description:
VISION
Students are equipped to achieve their dreams and aspirations. MISSION Set a foundation by cultivating experiences for students to develop goals and thrive in an ever-changing world. FOCUS AREAS 1. Prepare students to overcome challenges and be successful. 2. Celebrate and encourage school and community achievements and involvement. 3. Support staff retention and professional growth. |
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5. APPROVAL OF AGENDA
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6. WELCOME TO VISITORS
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7. PUBLIC COMMENT
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8. CONSENT AGENDA: (Items listed under CONSENT AGENDA are considered to be routine by the School Board and will be approved in one motion unless a Board Member requests that an item be considered separately.)
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8.A. Approval of Regular Meeting Minutes for August 21, 2024
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8.B. Approval of September 2024 Financial Report
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8.C. Employment
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8.C.1. FY 2025 Extra-duty Contracts: Donna Nixon (Comprehensive Literacy State Development Grant Liaison)
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8.C.2. FY 2025 Extracurricular Contracts: Michelle Dempsey (Whale Pass Elementary/Middle School Cross Country Coach), Robert Houck (High School Wrestling Coach), Frank Nix (High School Volleyball Coach)
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8.C.3. FY 2025 Classified Employment
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8.C.3.a. Hollis: Penny Clements (Cook), Allison Hoy (Custodian)
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8.C.3.b. Thorne Bay: Amanda Blankenship (Small Business & Concession Management Coordinator with Instructional Duties), Dixie Somerfield (Lead Cook), Audrey Wopart (Social and Emotional Learning Coordinator with Instructional Duties)
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8.C.3.c. Whale Pass: Michael Dempsey (Custodian, Wood-fired Boiler Operator)
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8.C.3.d. District: Tristine Morrison (Paraprofessional: Speech/Occupational Therapy/Homeless Program), Calvin Slayton (On-call Maintenance Technician)
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8.D. FY 2025 Classified Employment, pending receipt of required documentation: Mackenzie Denham (Paraprofessional, Naukati), Allison Hoy (Paraprofessional, Hollis), Nicole West (Paraprofessional, Kasaan)
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9. ADMINISTRATIVE/BOARD REPORTS
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9.A. Superintendent Report
Presenter:
Rod Morrison
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9.A.1. Area Principal/Dean of Students Report
Presenter:
Shaine Nixon
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9.A.1.a. AK-TRAILS Correspondence/Homeschool
Presenter:
Cassandra Christopherson
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9.A.1.b. Barry Craig Stewart Kasaan School
Presenter:
Mike Congdon
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9.A.1.c. Hollis School
Presenter:
Lisa Cates/Julie Vasquez
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9.A.1.d. Howard Valentine Coffman Cove School
Presenter:
Mackenzie Slayton
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9.A.1.e. Naukati School
Presenter:
Cassandra Christopherson
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9.A.1.f. Port Alexander School
Presenter:
Patrick Trischman
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9.A.1.g. Thorne Bay School
Presenter:
Shaine Nixon
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9.A.1.h. Whale Pass School
Presenter:
Andy Cook
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9.A.2. Activities Report
Presenter:
Amanda Blankenship
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9.A.3. Business Report
Presenter:
Lucienne Smith
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9.A.4. Child Nutrition Program Report
Presenter:
Mariia Taylor
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9.A.5. Greenhouse/Agriculture Program Report
Presenter:
Brandy Schmitz-Prefontaine
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9.A.6. Maintenance Report
Presenter:
Scott Randall
Description:
Been busy with the District Wide Heating projects, TB Stair Renovation, Wood Boiler repairs, beginning of school support and much more. I believe the best progress we have had this month is the strength of our Maintenance Team. This has really shone through, as we all are contributing our strength to the District Support. I know this is vague, but I am in the middle of many large projects that are consuming my time for computer work. Should have a more detailed report next month. Kind regards, Scott and Maint Crew. |
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9.A.7. Special Services Report
Presenter:
Robbin Perkins
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9.A.8. State & Federal Programs/Grants Report
Presenter:
Astrid Richard-Cook
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9.A.9. Technology Report
Presenter:
Everett Cook
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9.B. Student Board Representative Report
Presenter:
Tia Christopherson
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10. UNFINISHED BUSINESS
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10.A. Action on Administrative/Board Reports
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10.B. 2nd Reading of BP 5138, Student Possession & Use of Portable Electronic Devices, Including Cellular Phones
Description:
PERTINENT FACTS The updates to this policy include changes proposed by AASB and additional changes that clarify expectations and prohibited conduct. The first reading of this policy was in May 2024.
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11. NEW BUSINESS
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11.A. Addendum to the FY 2025 Professional Services Agreement with Cindy Edes dba Koru Kids Pediatric Therapy, for Occupational Therapy Services ($23,580)
Description:
Pertinent Facts The costs listed in the original agreement that was approved on August 21, 2024, were calculated using an incorrect time projection for required services. The addendum corrects and updates the cost based on corrected time projections. |
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11.B. Resolution 25-02: A Resolution to Purchase a Vehicle with the Capacity to Tow Heavy Loads.
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11.C. 1st Reading, AASB Proposed Policy Updates
Description:
From AASB As a subscribing member to AASB’s Policy Online Service, you are able to access and explore the model policy updates. Some policies have been updated due to statutory or regulatory changes, and thus require district adoption to make sure you are in compliance with state and federal laws and regulations. Other updates are optional for adoption, but are recommended. Sometimes these deal with specific issues and other times they may be policies that we identify or others have forwarded to us that are not compatible with today’s best practices. All of our policy updates have been legally vetted so that you can be assured they are in compliance with state and federal laws and regulations. In addition, all updates contain cross-references to current board policies as well as laws and regulations. |
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11.C.1. BP 1250, Volunteer Assistance
Description:
Information from AASB This update modifies BP 1250 to clarify that background checks should be completed for all volunteers, regardless of the number of hours worked. It also clarifies that school visitors do not need to obtain a background check
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11.C.2. BP 5121, Grades/Evaluation of Student Achievement
Description:
Information from AASB: This policy update reflects AASB’s determination that automatically assigning failing grades to students for truancy is not in best practice. This is because:
The model policy has been updated to remove this option. However, individual districts may revise this policy as they best see fit.
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11.C.3. BP 5123, Promotion/Acceleration/Retention
Description:
Information from AASB This update revises the policy to reflect the student retention procedures required by the Alaska Reads Act.
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11.C.4. BP 5125.3, Withholding Grades, Diplomas, or Transcripts
Description:
Information from AASB: **Remove Board Policy** As with BP 5121, AASB believes this policy, which permits the withholding of grades, transcripts, and diplomas if a student is indebted to a district for lost or damaged items, does not reflect best practice. AASB recommends removing and archiving this policy in its entirety for the following reasons:
The model policy has been updated to remove this policy in its entirety. However, individual districts may revise this policy as they best see fit.
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11.C.5. BP 5131.1, Bus and Bus Boat Conduct
Description:
Information from AASB This minor update revises the language of the policy to clarify expectations of students riding the bus or bus boat.
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11.C.6. BP 5131.5, Vandalism, Theft, and Graffiti
Description:
Information from AASB This policy has been updated to reflect the removal of BP 5125.3, above. If an individual district does not remove BP 5125.3, this policy should not be updated.
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11.C.7. BP 5131.6, Alcohol and Other Drugs
Description:
Information from AASB This revision updates BP 5131.6 to be in compliance with House Bill 202, which passed the legislature and became law this summer. The bill will become effective in December 2024, but this policy revision may be made now. The bill and policy update require that districts have opioid overdose drugs available at each main school building and at school-sponsored events. It also requires that a district have at least one person trained to administer the drugs at each main school site.
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11.C.8. BP 5141.3, Health Examinations
Description:
Information from AASB This minor update revises language regarding health examinations for students, and clarifies that districts may require health examinations for student participation in extracurricular activities.
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11.C.9. BP 5141.31, Immunizations
Description:
Information from AASB This update clarifies that under state law, personal or philosophical opposition to vaccinations is not sufficient to receive an exemption from the state’s mandatory vaccination requirements for students. The only exemptions permitted are for medical or religious reasons. The update also provides that students who are considered homeless under the McKinney-Vento Homeless Assistance Act may be provisionally admitted to school even without a vaccination record.
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11.C.10. BP 5141.51, At-risk Youths
Description:
Information from AASB This minor update updates the model policy on At-Risk Youths to utilize best practice language and clarify districts should be an active participant in identifying students in need of aid.
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11.C.11. BP 6146.5, Differential Requirements for Students with Exceptional Needs
Description:
The edits to this policy incorporate previous AASB updates and align with the current AASB model policy.
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11.C.12. BP 6161.2, Damaged or Lost Instructional Materials or Equipment
Description:
Information from AASB This update adds language to address damaged or lost equipment along with damaged or lost instructional materials. It has also been updated to reflect the removal of BP 5125.3, above. If an individual district does not remove BP 5125.3, the edit removing reference to BP 5125.3 should not be accepted.
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11.C.13. BB 9320, Meetings
Description:
Information from AASB This update includes additional language to clarify that poll voting by a school board is not permitted and all official board action must be taken in an open meeting.
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11.C.14. BB 9322, Agenda
Description:
Information from AASB This update clarifies that a board president and superintendent may reject community requests to place an item on the board agenda.
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11.D. 1st Reading, Board Policy Review
Description:
Pertinent Facts Following the direction of BP 0500, Review and Evaluation, the School Board reviews policies throughout the year. The most recent policy review ended with Board Policy 0420, so this month, Board Policies 0500, 0510, 0520, and 0530 are scheduled for 1st reading. |
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11.D.1. BP 0500, Review and Evaluation
Description:
No changes are proposed for this policy.
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11.D.2. BP 0510, School District Report Card
Description:
The edits to this policy incorporate previous AASB updates and align with the current AASB model policy.
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11.D.3. BP 0520, School Accountability
Description:
The edits to this policy incorporate previous AASB updates and align with the current AASB model policy.
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11.D.4. BP 0530, Discontinuation or Closure of Schools
Description:
The edits to this policy incorporate previous AASB updates and align with the current AASB model policy.
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12. INFORMATION ITEMS
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12.A. Letters and Communications
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12.B. Reports and Information
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12.B.1. AASB Event Calendar
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12.B.2. Board Policies and Administrative Regulations for Board Review
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12.B.2.a. AR 0510, School District Report Card
Description:
Information from AASB Formal adoption not required. This update modifies AR 0510 to simplify the regulation and bring it into compliance with provisions necessary for a District Report Card under AS 14.03.120 and 4 AAC 06.895. The specific requirements of the report card have been removed from the regulation so as to not require updates based on regulatory changes. The requirements of AS 14.03.120 and 4 AAC 06.895 remain and are cited in the regulation.
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12.B.2.b. AR 0520, School Accountability/School Improvement
Description:
Information from AASB Formal adoption not required. **Remove Administrative Regulation** This administrative regulation implemented the old star rating system for school accountability, which has been revised and replaced in state law and regulation. The current school accountability regulations, 4 AAC 06.800 - .899, are reflected in model Board Policy 0520, which was updated in 2021 to reflect the changes.
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12.B.2.c. AR 1250, Volunteer Assistance
Description:
Information from AASB Formal adoption not required. **New Administrative Regulation** This is new AR addressees the expectations, roles and responsibilities principals, the district, and volunteers have when utilizing volunteer assistance. This regulation is not exhaustive, and all the parties may have more or fewer roles.
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12.B.2.d. BP 4112.10, Employment of Retired Teachers
Description:
Information from AASB Formal adoption not required. This policy incorporates House Bill 230, which passed the legislature and became law this summer. It specifies that a retired long-term substitute may teach for up to, but not more than, 165 days in one school year.
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12.B.2.e. BP 6174.1, Education of Native/Indian Children
Description:
Information from AASB Formal adoption not required. This update is a formatting revision to delete a repeated word.
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12.B.2.f. E 6171, Notice to Parents Required by No Child Left Behind Act of 2001
Description:
Information from AASB Formal adoption not required. **Remove Exhibit** This exhibit was a notice to parents created as part of the transition from the No Child Left Behind Act to the Every Student Succeeds Act in 2016. It is no longer applicable and may be removed.
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12.B.3. Calendar of Agenda Items
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12.B.4. Advisory School Council Meeting Minutes
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12.B.4.a. Barry Craig Stewart Kasaan
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12.B.4.b. Thorne Bay
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12.B.4.c. Hollis
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12.B.4.d. Port Alexander
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13. ADVANCE PLANNING
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13.A. October 2024 Regular Meeting: 3rd Wednesday is October 16, 2024
Description:
The Division of Elections lists October 24 as the target date to certify the election on their Election Calendar. We would need to have the meeting after the election is certified for the new board member to participate.
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13.B. AASB Annual Conference (November 7-10, 2024 - Anchorage, AK)
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14. PUBLIC COMMENT
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15. BOARD COMMENT
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16. EXECUTIVE SESSIONS
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17. ADJOURNMENT
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