May 12, 2025 at 4:30 PM - Board of Education Regular Meeting

More Information:  Mission Statement - Milford Public Schools will prepare all students to be successful citizens: Our Mission is fulfilled when all students read with comprehension, speak and write clearly, compute accurately, reason logically, understand and appreciate the fine arts, apply suitable strategies and habits of mind to solve problems, utilize technology to communicate and to understand information and behave morally.

This agenda contains a list of subjects known at the time of its distribution.  A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office.  Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting.  The Board reserves the right to alter the order of items, as it deems necessary.

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Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room.

More Information:  I would recommend moving item 7.1 Roofing Contract after Community Input

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This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to other non-agenda topics concerning the school district - since it is not an agenda item the board cannot discuss or take action on the matter at this time. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form.  The District has established separate complaint procedures for any complaints, including complaints and concerns against individual employees.  As such, the Board requests that this complaint process be followed before discussion with the Board takes place.  Thank you for your participation.

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General Fund for $86,674
Payroll for $790,303
Total $876,977

I anticipate having enough cash on hand in late summer to make a transfer to the Depreciation Fund of approximately $250,000.

Bills to point out:
$2050 to Claris International is the subscription for our Purchase Ordering system.
There are several payments made to Occupational Health Centers of Nebraska.  This is for bus driver physicals.
$1164 to Weathercraft is for roof repairs to the elementary building.

 

More Information:  K-6:  386
7-8:  133
9-12:  241
K-12 Total: 760
w/ Preschool:  798

Up 3 students from last month.

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Open discussion as needed.

More Information:  Tim Ripp from Clark & Enersen will be at the board meeting to discuss the options for the roof project.

More Information:  The attached resolution, if approved by the board, would allow the district to coordinate financing through the QCPUF for the roof and HVAC project.  If approved, we will continue to coordinate with Farmers and Merchants on the financing for the projects.  The financing will essentially be a loan, with the terms to be finalized and approved by the board president and the superintendent.  Mike Rogers from Gilmore and Bell provided the summary of the process:

• The District can borrow money for certain qualifying purposes as set forth in the affidavit from Clark Enersen, which outlines the permitted uses of funding.
  • The District can levy up to 3 cents to repay the loan.
  • The District will sign a debt instrument for this financing (in this case it will be titled as a "bond" rather than a "promissory note" - both are just types of debt instruments).
  • The Bank will fund the loan.
  • Borrowing can happen all at once, or in smaller pieces. Whatever makes most sense for the District.
• After the resolution is adopted, it must be filed with the County Clerk. The District can then begin levying up to 3 cents.
• The District and Bank can determine the appropriate timing to fund the loan (or loans). If there is more than one borrowing, this resolution will cover them so long as they are within the parameters set forth in the Clark & Enersen affidavit.

More Information:  Attached is the proposed final draft of the strategic plan.  We plan to add timelines and greater details as we continue to work with building teams over the coming months.

More Information:  The SCC students finalized the elevation project on the football field, and it appears we have appropriate slope/drainage on the field.  We will need to fill a few low spots near the edge of the field, but overall it appears to have good drainage.

We have gathered quotes for the football field sprinkler system and the cost is approximately $25,000.  If we continue with the current watering systems for the football field, we will soon have to update the equipment that is beginning to need repair/replacement.  Each water reel replacement is nearly $10,000.  We currently use two reels to water the playing field.

More Information:  I have reviewed the anticipated federal transportation updates with NDE, and it appears school vans certified for 12 passengers will become ineligible in the coming years.  We currently have two 12-passenger vans that will no longer be eligible for student transportation once the guidelines are updated.  We will likely have a window of a year or two before the rule goes into place.

2008 Tan Van - 130,174 miles
2010 White Van - 123,619 miles

Some initial cost estimates for newer converted 10-passenger vans:

$65,000 for a 2022 with 12,000 miles
$80,000 for a 2025 with 40 miles

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The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session.

The Board President will restate the reason for Closed/Executive Session after the motion has been acted on.