June 11, 2024 at 9:30 AM - Finance Ways & Means Committee Meeting

1 Alpena County is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting
https://us06web.zoom.us/j/85909786543?pwd=MC0qGdC2uGRl5babKlTEUiVK6YCQxO.1

Meeting ID: 859 0978 6543
Passcode: 697012

Dial (audio only)
1 929 205 6099
1 301 715 8592
1 305 224 1968
1 309 205 3325

2 CALL MEETING TO ORDER - Finance Chair Burt Francisco

3 ROLL CALL

4 PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

5 ADOPT AGENDA

6 BILLS TO PAY 

6 COMMITTEE ACTION ONLY:  Motion to recommend to pay all bills as submitted.

7 Logan Kemp, Assistant IT Director

7 1)  Approve Cyber Liability Insurance Renewal Application (07.01.24 to 06.30.25)

7 ACTION ITEM #2: The Committee recommends approval of the Cyber Liability Insurance Renewal 07.01.24 to 06.30.25 with the County and City with the County's portion being paid from the 2024 budgeted line item #101-228-803.002 ($13,035 budgeted for 2024) as presented.  Alpena Agency will invoice the City their portion of the bill.

8 Kimberly Nowak, District Court Magistrate/Court Recorder

8 1)  Approve Drunk Driving Caseflow Assistant Fund Appropriation (attached)

8 ACTION ITEM #3:  The Committee recommends approval of the State Drunk Driving Caseflow Assistant Fund Appropriation deposited by the Treasurer in the amount of $5,686.95 into line item #101-286-544.545 as revenue and then put into the Drunk Driving Caseflow Equipment line item #101-286-977.000 for disbursement back to the District Court Budget for training, courtroom monitors for security, and any additional District Court needs.
 

9 Kim Elkie, Emergency Management & E911 Director

9 1) Purchase of New Call-Handling Equipment for Central Dispatch (attached)

9 ACTION ITEM #4:  The Committee recommends approval of the new call-handling equipment quote from Central Square Technologies per 911 Director Elkie's request and the 911 Fund Balance will be responsible for the startup cost of this project with no general fund monies involved.  Years 2-5 of the project will be included i n911's annual budget with oversight and approval by the Board of Commissioners.
 

10 County Administrator Jesse Osmer

10 1)  Approve New National Opioid Settlement Notice

10 ACTION ITEM #5:  The Committee recommends approval to "opt in" to participate in the new National Opioid Settlement Notice as presented and to authorize the Board Chair and/or the County Administrator to sign and return the required documentation once received before the deadline of August 12, 2024.

10 2)  Approve Updated NMMMA Land Lease  (attached)

10 ACTION ITEM #6: The Committee recommends approval of the updated Northeast Michigan Materials Management Authority Land Lease with the following changes:

Section 7 added the FAA
Section 12 changed 120 days to 60 days

10 3)  Approve Capital Asset Schedule Accounting Assistance  (attached)

10 ACTION ITEM #7:  The Committee recommends approval of the proposal from Straley, Lamp & Kraenzlein P.C. to provide accounting assistance in maintaining the capital asset schedule for Alpena County starting with fiscal year ending December 31, 2023 and 2022 at an estimated amount of $5,740 and utilizing their software.  For the setup time in the initial year of this transition, they will discount the rates for their fee not to exceed $5,250 in the initial year.

11 Kim Ludlow, County Treasurer

11 1)  Monthly Reports  (attached)

11 ACTION ITEM #7: The Committee recommends to receive and file the monthly Treasurer's Report for the month of May 2024 as presented.

11 2)  Approve the 2024 Annual Tax Revolving Fund Report & Summary  (attached)

11 ACTION ITEM #8:  The Committee recommends approval of the 2024 Annual Tax Revolving Fund Report & Summary as of May 31, 2024 as presented.
 

12 MOTION TO RISE & REPORT
(closes committee meeting)

13 Board Chairman John Kozlowski

13 1)  Public Interviews for District 2 Commissioner Vacant Seat

13 2)  Approve CONSENT CALENDAR   (attached)

13 ACTION ITEM #9:  Motion to approve the Consent Calendar which includes actions as listed above and filing of all reports.  Roll call vote is necessary with 5 ayes.

13 3) Board Poll:  Payout of Previous IT Director's PTO

13 POLL VOTE ACTION ITEM #1:  Recommendation to approve paying previous IT Director Steve Mousseau 100% of his 57.49 PTO hours remaining.

13 4) Board Poll:  Shelter Manager-Operations

13 POLL VOTE ACTION ITEM #2:  Recommendation to approve current Shelter Tech Evan Ortwine become the part time Site Supervisor for the Animal Control Shelter working 20 hours per week at $18.00 per hour as presented.

14 5)  Airport Lots Amended Contract for Discussion
 

15 Jesse Osmer, County Administrator

15 1) Agenda Request Form (attached)

15 2) Public Comment Index Card (attached)

15 3) Updated Rule of Order - Public Comment (attached)

15 4)  Approve Updated County Vehicle Policy  (attached)

15 5) Campground Reservations "Online Booking Fee" (attached)
 

16 PUBLIC COMMENT

17 CLOSED SESSION:  Personnel Issue

18 ADJOURNMENT