June 13, 2023 at 9:30 AM - Finance Ways & Means Committee Meeting

1 Join Zoom Meeting
https://us06web.zoom.us/j/85931097005?pwd=YXU2d2llTHBOdWdLQU13aC9iN1NWZz09

Meeting ID: 859 3109 7005
Passcode: 841956

Dial (Audio only)
       1 312 626 6799
       1 929 205 6099
       1 301 715 8592
       1 346 248 7799
 

2 CALL MEETING TO ORDER - Finance Chair Burt Francisco

3 ROLL CALL

4 PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

5 ADOPT AGENDA

6 BILLS TO PAY 

6 COMMITTEE ACTION ONLY:  Motion to recommend to pay all bills as submitted.

7 Steve Smigelski, Airport Manager

7 1) Payment of Primary Airport Services Invoices #1132-07 and #1102-34 (attached)

7 ACTION ITEM #2:  The Committee recommends approval of the Primary Airport Services Invoice #1102-34 in the amount of $303.05 and invoice #1132-07 in the amount of $89.80 to be paid from the PFC Charges Reserve line item #295-000-383.000 and expense from line item #295-595-805.000 as presented.

8 Cynthia Muszynski, Prosecutor

8 1)  Karpel Software Funding Discussion (attachment)

8 ACTION ITEM #3:  The Committee recommends to approve the Karpel Software for the Prosecutor's Office for a one-time fee of $54,000.00 for 2023 and to reduce $39,000.00 in line item #101-296-704.000, and to reduce $15,000.00 in line item #101-296-703.003; moving $54,000.00 into line item #101-296-955.002 Dues and Subscriptions to pay for the software.

8 2)  Approve 2024 Title IV-D Cooperative Reimbursement Program Grant Application (attached)

8 ACTION ITEM #4:  The Committee recommends approval of the State of Michigan/DHHS Title IV-D Cooperative Reimbursement Program 2024 Grant Application (5-year Contract effective 10.01.23/09.30.28) for the Prosecutor's Office in the amount of $718,222.00 with a County match of $244,195.00 and an organizational match of $474,027.00.  This has been sent for Grant Review Committee approval.

9 Judge Alan Curtis, District Court

9 1)  Approve Driving Caseflow Assistance Funds to District Court Budget (attached)

9 ACTION ITEM #5:  The Committee recommends approval of the Drunk Driving Caseflow Assistance Fund for District Court received in the amount of $5,338.82 and deposited in revenue line item #101-286-544.545 and to authorize the Treasurer to increase the 2023 budgeted line item #101-286-977.000 Drunk Driving Caseflow Equipment by $5,338.82 to use funds for trainings, court room monitors for security, and any additional District Court needs.

10 Kim Ludlow, County Treasurer

10 1)  Monthly Reports  (attached)

10 ACTION ITEM #6:  The Committee recommends to receive and file the monthly Treasurer's Report for the month of  May 2023 as presented.

10 2)  Approve Transfer budgeted Energy Conservation Bond Payment  (attached)

10 ACTION ITEM #7: The Committee recommends authorizing the Treasurer to transfer the budgeted Energy Conservation Bond payment of $44,829.00 from General Fund line item #101-272-995.001 to the Capital Improvements P&I Fund line item #363-902-699.001.

11 Mary Catherine Hannah, County Administrator

11 1)  Approve updated Procurement & Purchasing Policy  (attached)

11 ACTION ITEM #8:  The Committee recommends approval of the updated County of Alpena Procurement & Purchasing Policy - Credit Card Policy section with the addition of the following:

That the balance including interest due on an extension of credit under the credit card arrangements shall be paid for not more than 60 days of the initial statement date.  Alpena County shall comply with this provision of the credit card policy.

The total combined authorized credit limit of all credit cards issued by Alpena County shall not exceed 5% of the total budget of Alpena County for the current fiscal year.  Alpena County may include in its budget the authorization to pay the balance due on any credit cards including the annual fee and interest.

and the following added at the end of the County of Alpena Procurement & Purchasing Policy:

Violations of any provision of the County of Alpena Procurement & Purchasing Policy will result in disciplinary measures up to and including immediate termination and may include criminal proceedings if warranted.
 

12 MOTION TO RISE & REPORT
(closes committee meeting)

13 Board Chairman Bill Peterson

13 1)  Approve all Recommendations of Finance Ways & Means Committee

13 ACTION ITEM #9:  Motion to Approve all Recommendations of Finance Ways & Means Committee as presented.
 

13 2)  Approve CONSENT CALENDAR   (attached)

13 ACTION ITEM #10:  Motion to approve the Consent Calendar which includes actions as listed above and filing of all reports.  Roll call vote is necessary with 5 ayes.

 

13 PRESENTATION - Michigan Association of Counties - Steve Currie, MAC Executive Director  (attached)
 

13 3)  Discussion regarding increasing members on Road Commission from 3 to 5

14 PUBLIC COMMENT

15 ADJOURNMENT