March 18, 2020 at 9:30 AM - Finance Committee

1 COMMITTEE ACTION ONLY:  Motion to pay all bills as submitted.

2 ACTION ITEM #1:  The Committee recommends we approve the annual Professional Services Agreement for 2020 for Alpena County with Lewis and Lewis Professional Surveying, Inc. for Remonumentation Services, as presented. 

3 ACTION ITEM #2:  The Committee recommends we approve the annual Professional Services Agreement for 2020 for Alpena County with Fabis Land Surveying, LLC for Remonumentation Services, as presented. 

4                 3)  Professional Services Agreement with Huron Engineering and Surveying, Inc. for Remonumentation Services   (attachment)

4 ACTION ITEM #3:  The Committee recommends we approve the annual Professional Services Agreement for 2020 for Alpena County with Huron Engineering and Surveying, Inc. for Remonumentation Services as presented.

6 ACTION ITEM #4:  The Committee recommends we approve the IT Director's bid recommendation to purchase two IT servers from SHI International Corp for $26,000.00, which includes the cost of equipment and three years of maintenance, with request for a $15,200.00 increase to line item #402-234-980.251 from where the servers will be charged as presented.

7                2)  Bid Recommendation for VM Ware Virtual Server Platform

7 ACTION ITEM #5:  The Committee recommends we approve the IT Director's bid recommendation to purchase VMWare virtual server platform from CDW-G at a cost of $33,976.00, which includes the cost of the application and three years of maintenance, with request for $33,976.00 be transferred from the General Fund Technology Reserve to line item #101-958-728 for this software purchase, as presented.

8               3) Bid Recommendation for a Cohesity Backup System

8 ACTION ITEM #6:  The Committee recommends to approve the IT Director's bid recommendation to purchase a Cohesity Backup System at a cost of $149,954.43, which includes the backup system and three years of maintenance.  Payments for 2020 will be in the amount of $24,057.00 with the expense line item #402-234-980.251 (Equipment Fund) to be increased by $24,057.00, as presented.

9 ACTION ITEM #7:  The Committee recommends we authorize that $5,695 be transferred for the Sheriffs Office from Donations for Dive Team line item #101-301-675.002 to Sheriff Dive Equipment line item #101-301-856.001 to purchase a second Oceanid Water Rescue Craft and its associated equipment with monies received from private donations.  Private donations received a total of $5,695 as presented.

10 ACTION ITEM #8:  The Committee recommends we approve the Marine Patrol Department of Natural Resources Grant Application for the Sheriff's Office in the amount of $15,175.00.  If awarded Federal Funds the Grant will be covered 100% with no County match; if awarded State Funds the Grant will be covered 75% with a County match of $3,793.75 as presented.

11 ACTION ITEM #9:  The Committee recommends we approve Pay Application 15 from Spence Brothers to MDOT Aeronautics for the new Airport Terminal in the amount of $306,140.68 (Alpena County portion of $81,379.17 already paid) with monies coming out of line item #481-595-975n as presented.

12                   2) Pay Application 16 from Spence Brothers to MDOT Aeronautics for the new Airport Terminal (attachment)

12 ACTION ITEM #10:  The Committee recommends we approve Pay Application 16 from Spence Brothers to MDOT Aeronautics for the new Airport Terminal in the amount of $218,683.35 for the new Airport Terminal with monies coming out of line item #481-595-975 as presented.

12      3)  Alpena Ground Services Second Quarter Invoice  (attachment)

12 ACTION ITEM #11:  The Committee recommends we approve the Alpena Ground Services Second Quarter Invoice in the amount of $60,555.00 with monies coming out of line item #295-536-801.000 as presented.

12      4)  Pay Two Invoices from Northern Pump Services  (Fuel Farm Maintenance at Airport)  (attachment)

12 ACTION ITEM #12:  The Committee recommends we approve the two Invoices from Northern Pump Service for Fuel Farm Maintenance at the Airport in the amount of $1,234.20 (Invoice #26397) and in the amount of $1,355.50 (Invoice #26396) for a total amount of $2,589.70 with monies coming out of line item that needs to be added and monies will be reimbursed by fuel sales.   This is budgeted for 2020 to be initially funded at $7,400.00 as presented.

12      5)  Two Quotes for Floor Cleaning Machine Purchase (attachments)

12 ACTION ITEM #13:  The Committee recommends we approve the quote from Global Industrial in the amount of $1,699.00 with any attendant supplies needed with monies from the existing budget as presented.

13 10:05 a.m.   Bill Peterson, Finance Committee Chairman

13 ACTION ITEM #14:  The Committee recommends we approve the BKV Group Invoice #51831 in the amount of $9,961.41 for the new Jail project with monies coming out of line item #466-301-975 (Jail Construction Costs) as presented.

14                     2)  Pay Huron Engineering and Surveying, Inc. Invoice #3572 for New Jail Project (attachment)

14 ACTION ITEM #15:  The Committee recommends we approve the Huron Engineering and Surveying Invoice #3572 for the new Jail project in the amount of $687.50 with monies coming out of line item #466-301-975 (Jail Construction Costs) as presented.

15                     3)  Transfer of pay for Hunt Payment

15 ACTION ITEM #16:  Recommendation that $8,000 be transferred out of the Base Security Fund and put into the General Fund to allocate $8,000 to HUNT as presented.

15               4)  Pay $150 to Wilson Township for new Jail property  (splitting)

16 ACTION ITEM #17:  The Committee recommends to pay $150 to Wilson Township for new Jail property (splitting) with monies coming out of line item #466-301-975 (Jail Construction Costs) as presented.

16 ACTION ITEM #18:  The Committee recommends to approve the Ambulance Millage Ballot Language as presented.