August 10, 2020 at 7:00 PM - Board of Education Regular Meeting

Rationale:  Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted in the meeting room and at a location accessible to members of the public. 

Mrs. Kari Loseke, Board President, will call the Board of Education Regular meeting to order.

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The Board Secretary will conduct roll call attendance. 

Rationale:  Dr. Gilson will lead the Board in Pledge of Allegiance.

Rationale:  Discuss, consider and take all necessary action pursuant to Neb. Rev. Stat. §32-570 and §32-574 to appoint a qualified registered voter of the Washington County School District 89-0001 a/k/a Blair Community School District, to fill the vacancy on the Board of Education of this district created by the death of Lyle Schjodt, a long-time member of the Board of Education, for the remainder of the unexpired term of Lyle Schjodt, which ends on the first Thursday after the first Tuesday in January, 2021.

The newly appointed member of the Blair Community Schools Board of Education will be administered the Oath of Office. 

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• July 13, 2020 Board of Education Work Session and Meeting Minutes
• July 27, 2020 Board of Education Special Meeting Minutes

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• General Fund
• Building and Savings Depreciation Funds

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• Activity Fund Claims
• General Fund Claims

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The BHS Cheer Team is requesting to have their pictures taken professionally on Sunday, August 30th, 2020.  In order to get the entire team together, this needs to take place on a Sunday due to the number of activities each girl is involved in at BHS.

The administration recommends approving this request. 

Rationale:  This is the portion of the meeting when members of the public may address the board about matters of public concern.

INSTRUCTIONS FOR MEMBERS OF THE PUBLIC WHO WISH TO SPEAK:

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The Policy Committee met on Wednesday, July 29, 2020.  Meeting minutes are attached.

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The Curriculum Committee did not meet this month. 

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The Buildings, Grounds, and Transportation Committee met on Friday, July 24, 2020.  Meeting minutes are attached.

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The Finance Committee met on Tuesday, August 4, 2020.  Meeting minutes are attached.

Rationale:  Discuss, consider and take necessary action with regard to the purchase of a Digital Trophy Case from Nanonation, Inc. to be place at Blair High School.

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• Back to School Parent Guide
• Link to Remote Learning Expectations Document
  Link to video overview of Remote Learning Expectations
• 50% Hybrid Schedule
• Transportation 
• Extracurricular Activities

Rationale:  Dr. Gilson will discuss the Guaranteed Maximum Price (GMP) submitted from Project Manager Cole Kratochvil with D.A. Davison on the Blair High School Office Project. 

• GMP 1 Subtotal Cost - $298,445
• Contingency - $11,938 (4%)
• CMAR (Construction Manager at Risk) Fee - $18,623 (6%)
• Total - $329,006

Rationale:  Here is a link to the revised Capital Forecast.    

I have revised to include the actual cost of the Installation of Ventilation in the Kitchen at the High School.  The actual contract was less ($246,340) than the projected amount of $265,000.  This allowed us to spend more ($18,660) on the large HVAC Unit at Otte out of the remaining Bond Fund.  

As you move down to item #23, I added the Guaranteed Maximum Price of $329,006, which will be discussed at the board meeting on Monday, August 10.  This is $104,000 higher than projected.  I also updated the final price for Rubber Mulch, which was $73,803 and adjusted the HVAC Replacement subtracting $18,660 that was moved into the remaining Bond fund on item #22B, plus I added the cost of replacing the two units that stopped working in June (+$15,580).  I then subtracted these expenses from #28 Future Otte HVAC Replacement.  

I have updated the Press Box item #25, which now includes all sliding glass windows rather than electric shutters.  The price also includes drywall.  The only items missing are the vinyl decal and steel outside stairs.  Everything else is calculated in the price.  The school board approved a motion to put $25,000 toward the press box and Bear Backers have approximately $115,000.  

PRESS BOX UPDATED EXPENSES 8-10-20
Windows - Pat Mackin			$5,148.66
Shutter Windows - $22,050 Eliminated
TPO Roofing - $8799			$8,799.00
Metal Wall Panels - $16,589			$15,390.00
Soffit Panels - $2,511			$2,511.00
Aluminum Roof Hatch			$3,868.00
Roof Decking			$2,441.00
Onyx - Framing, demo, and concrete			$50,935.00
Dick's Electric - $20,000			$20,000.00
Jackson & Jackson - $6,000			$6,000.00
Bob Pearson / Painting - $1,800			$1,800.00
Drywall - Onyx			$9,185.00
Decal - Vinyl			-
Stairs			-
Total			$126,077.66
Bear Backers			$115,000
Blair Community Schools Share			$11,077.66
School Board Pledge			$25,000.00

Phase #2 - Industrial Arts Relocation
Phase #2 projected costs are still unknown.  I am still projecting them to be $1 million.  We will be receiving Phase #2 final drawings from Cole Kratochvil, Project Manager tomorrow.  He will then send BCS projected costs within two weeks.  

2020-21 Levy 
The General Fund levy will likely be 98 cents.  BCS will have to decide whether to levy 3.5 or 4 cents for the Special Building Fund to complete Phase #2  at a projected $1 million and Phase #3 (Concessions/Restroom/Storage) at $1.5 million.  A penny is worth an estimated $190,765.  There will be an opportunity to reduce property tax by 2 or 3 cents and still complete Phase #1, Phase #2, and maybe Phase #3 - Krantz Restrooms/Concessions/ and Storage.  

What is the advantage to approving the Architect's Contract?  
Prices for Phase #3 can more accurately be estimated.  Also, designs can be developed to reduce scope to meet budget goals. 

Does the location of the Restrooms/Concessions & Storage have to be decided now?  No, BCS can work with Eileen and Cole to determine the best location.  The specifications of the restrooms depend mostly on codes and on needs.  Once the building is designed, it can be located south or near the current main entrance.  This would give Dr. Gilson and Mr. Hutsell time to meet with the Soccer Club, City, etc. to explore all future options for a soccer field.  

In 2016 DLR estimated the cost to construct a centrally located restroom, concession, field level storage, and ticket entrance was $1,426,680. This is very similar to price D. R. Anderson is projecting today (four years later). The cost of a new Press Box in 2016 was estimated in the Bond proposal to be $360,045. We will be paying significantly less ($115-125,000) and the Bear Backers are donating to cover nearly all. DLR estimated the North Teacher parking lot would be $134,244 and we did it for 30,414 and that also included concrete work at the bus barn. The Blair High School relocation was priced at $1,663,200 in the 2016 bond and we are going to be able to complete the project for no more than $329,000. New stadium lighting at Krantz Field was supposed to cost $337,500 in the bond and we did it for $235,000.

We could end up saving nearly $1.8 million just on the above projects.

At last month’s BG&T Meeting, Cole Kratochvil, D.A. Anderson was onsite and Eileen Korth, Architect, video conferenced in and provided a presentation about the design and location of the Restroom/Concession/Storage Facility at Krantz Field.  The presentation addressed some of their recommendations related to usability and cost including challenges the project has. If BCS chooses to begin construction of the Restroom/Concession/Storage Facility, Cole Kratochvil estimates the savings will be $206,000 in Construction Management fees. 
 
Cole also broke down the estimated costs to complete the Restroom/Concession/Storage Facility.  They are here. His estimate is 1.45 million that includes a 10% contingency.  Cole and Eileen also discussed the location.  If the Restrooms/Concession/Storage Facility is located on the South side of Krantz Field, the cost will be about $125-140,000 more than locating the new facility near the current main entrance on the northwest side of Krantz Field.  The electrical connection of the new OPPD transformer must be near the parking lot and concrete and easily accessible.  The water line would be closer with a South Restroom location, but a lift station is still needed. 

Cole recommended approving the Architect Contract with Eileen, so plans could be developed and pricing could become more accurate. Cole said costs should not exceed $1.45 million. Rex Schultze has prepared an architect contract with Eileen.

Here is a copy. The total Architect cost is $102,000.

Discuss, consider and take all necessary action with regard to the Agreement between the School District and Jackson & Jackson Architects construction of the restrooms, concession and ticket booth facility to be located at Krantz Field located on the Blair High School campus in Blair, Nebraska (the "Project"). 

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• NASB Update - August 2020