January 9, 2023 at 3:30 PM - SPECIAL ORGANIZATION MEETING
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1. CALL TO ORDER: PLEDGE OF ALLEGIANCE
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2. MEMBERS PRESENT:
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Barsness, Zavadil, T. Reichmann, Holtberg, A.Reichmann, Lagred, Ogdahl
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3. SELECT ACTING CHAIR FOR THIS ORGANIZATIONAL MEETING:
Superintendent Rankin asked the 2022 board chair, Chad Barsness, to serve as acting chairperson for this meeting until one is named.)
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4. SELECT ACTING CLERK: (ACTION) (ROLL CALL VOTE)
(Until new clerk is selected)
Description:
___________ nominated ________________ as Acting Clerk, it was seconded by ___________. Vote was taken, ________________________ is selected as Acting Clerk until Clerk is elected. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Ogdahl Motion carried. |
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5. SEAT NEW BOARD MEMBERS: Ceremonial Oath of Office
Description:
The acting Chair will administer the Oath of Office to newly elected board members Ted Reichmann, Amanda Ogdahl, and Justin Zavadil.
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6. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried. |
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7. CALL FOR NOMINATIONS FOR CHAIRPERSON: (ACTION) (ROLL CALL VOTE)
Description:
__________ nominated _______________ for Chairperson; it was seconded by______________. A vote was taken, _______________________ was elected Chairperson. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Ogdahl Motion carried. |
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8. CALL FOR NOMINATIONS FOR VICE-CHAIRPERSON: (ACTION) (ROLL CALL VOTE)
Description:
__________ nominated _____________ for Vice-Chairperson; it was seconded by _____________. A vote was taken, __________________ was elected Vice-Chairperson. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann____, Holtberg ____, A. Reichmann____, Lagred ____ Ogdahl Motion carried. |
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9. CALL FOR NOMINATIONS FOR CLERK: (ACTION) (ROLL CALL VOTE)
Description:
Information regarding separate Clerk & Treasurer positions for MSBA: The law requires the board to elect one of its members, a clerk, and another, a treasurer, not a single clerk/treasurer. The law is a higher authority than policy.)
__________ nominated _____________ for Clerk, it was seconded by _____________. A vote was taken, __________________ was elected Clerk. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann____, Holtberg ____, A. Reichmann____, Lagred ____ Ogdahl Motion carried. |
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10. CALL OF NOMINATIONS FOR TREASURER: (ACTION) (ROLL CALL VOTE)
Description:
__________ nominated _____________ for Treasurer, it was seconded by _____________. A vote was taken, __________________ was elected Treasurer. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann____, Holtberg ____, A. Reichmann____, Lagred ____ Ogdahl Motion carried. |
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11. SET MONTHLY MEETING DATES AND TIMES FOR THE 2023 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
The following January meetings have been scheduled:
January 23, 2023, Regular Board Meeting in MAS District Office Board Room at 7:00 p.m. Meeting restrictions on the following dates: January 16, 2023 - MLK Jr. Day February 20, 2023 - Presidents' Day Motion by__________ seconded by _____________ to set the monthly Board Meetings for_____________ at_____ p.m. in the MAS District Office Board room for the 2023 calendar year with the February Regular Meeting to be held on _______ at_________ p.m ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann____, Holtberg ____, A. Reichmann____, Lagred ____ Ogdahl Motion carried. |
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12. DESIGNATE THE OFFICIAL DEPOSITORY FOR THE 2023 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Currently, we list all Pope County Banks and the Minnesota Liquid Asset Fund.
Motion by ___________, seconded by ____________, to designate all Pope County Banks and the Minnesota Liquid Asset Fund as official depositories for the 2023 calendar year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried. |
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13. DESIGNATE THE OFFICIAL DISTRICT NEWSPAPER FOR THE 2023 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
We currently have the Pope County Tribune as our legal newspaper.
Motion by ___________, seconded by ____________, to designate the Pope County Tribune as the official district newspaper for the 2023 calendar year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried. |
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14. SET THE MILEAGE RATE FOR THE 2023 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
The current rate is .62.5¢ Government approved mileage rate is per mile for 2023 Motion by _____, seconded by_____, to set the mileage rate at _____, for the 2023 calendar year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried. |
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15. APPROVE THE USE OF MACHINE SIGNED CHECKS FOR 2023 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Motion by, , seconded by , to approve the use of machine-signed checks for the 2023 calendar year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried. |
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16. APPROVE ELECTRONIC FUND TRANSFER BY DREW OLSONAWSKI, AND/OR CHARLES (CHIP) RANKIN FOR THE 2023 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Motion by, , seconded by , to approve electronic fund transfer by Drew Olsonawski and/or Charles (Chip) Rankin for the 2023 calendar year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried. |
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17. REVIEW BOARD MEMBER COMMITTEE APPOINTMENTS FOR THE 2023 CALENDAR YEAR: (APPENDIX)
Description:
Committee assignments and a brief description of each committee are attached. Please submit your committee membership preferences to the newly elected school board chairperson. The Chairperson will review the preferences and announce committee assignments at the January 23rd board meeting.
Attachments:
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18. SET THE BOARD SALARIED FOR THE 2021 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
The current salaries are: Chairperson - $500; Clerk/Treasurer - $150 per year; all Board Members to recieve $50 for Regular and Special Meetings, and additional $50 for all meeting over 4 hours.
Motion by _________, seconded by ____________, to set: Chairperson's salary at $________ annually; Clerk salary at $________ annually; Treasurer salary at $__________ annually; Meeting salary at $___________, with an additional $_________ for meetings over 4 hours for the 2023 calendar year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried. |
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19. AUTHORIZE ADMINISTRATIVE PERSONNEL TO CONTACT LEGAL COUNSEL TO DEAL WITH LEGAL ISSUES AS NECESSARY AND IN A TIMELY MANNER: (ACTION) (ROLL CALL VOTE)
Description:
Motion by, , seconded by , to authorize administrative personnel to contact legal counsel to deal with legal issues as necessary and in a timely manner ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried. |
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20. APPOINT SUPERINTENDENT RANKIN AS TITLE I LEA REPRESENTATIVE: (ACTION) (ROLL CALL VOTE)
Description:
Motion by, , seconded by , to appoint Superintendent Rankin as Title I LEA Representative ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried. |
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21. OTHER:
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22. ANNOUNCEMENTS:
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23. ADJOURN: (ACTION) (ROLL CALL VOTE)
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Motion by ___________, seconded by ____________, to adjourn the special organizational meeting at ____________ a.m. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried. |
