June 20, 2022 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
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2. MEMBERS PRESENT:
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Barsness, Holtberg, T. Reichmann, Zavadil, A. Reichmann, Lagred |
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____ Motion carried. |
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4. VISITOR'S COMMENTS:
Description:
OPEN FORUM PROCEDURES: 1. The open forum will be held at the beginning of the meeting. 2. Those wishing to speak should sign up and indicate the topic at the beginning of the meeting. 3. A maximum time of 20 minutes will be allowed for the open forum. 4. A basic guide of three people per topic with a maximum of five minutes per person. 5. Those speaking will state their name and address prior to speaking. 6. Statements should be limited to the issues only. 7. Apply the "Golden Rule" during presentations. 8. The board retains the right to respond or not, but may discuss the item. 9. Personal/Personnel issues will not be heard or discussed |
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5. SPECIAL RECOGNITIONS AND HONORS:
The school board would like to recognize the outstanding achievements during the Spring 2022 activities. The girl's golf team placed 4th in the State Competition, the Boys' Tennis made it to the state and finished 6th, and Senior Tate Reichmann placed 4th in the individual State Competition. Girls' Track and Field medaled in four events at the state meet. The Trap Team finished 10th out of 42 teams at the MSCTA meet and are awaiting to see if they qualify for the MSHSL State tournament at the end of the month. |
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6. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
May 16, 2022, Regular School Board Meeting June 8, 2022, School Board Work Session Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____ Motion carried.
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7. CONSIDER AND APPROVE CLAIMS, ACCOUNTS, DONATIONS AND GIFTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts totaling $2,510,935.02. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Motion carried. |
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7.A. SUMMARY OF BILLS
Description:
Chip Rankin, Superintendent, will present the summary of bills attached to the agenda.
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7.B. INVESTMENT REPORT
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Chip Rankin, Superintendent, will present the monthly investment report. The report is attached to the agenda.
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7.C. FOODSERVICE REPORT
Description:
The monthly Food Service Report will be presented by Chip Rankin, Superintendent. The report is attached.
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7.D. REVENUE AND EXPENDITURE REPORTS
Description:
The monthly Revenue and Expenditure Reports are attached to the agenda and will be presented by Superintendent, Chip Rankin.
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7.E. SUPERINTENDENTS REPORT:
Description:
Superintendent, Chip Rankin, will present his monthly report. |
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8. CONSIDER APPROVAL OF RESOLUTION NO. 06202022 ACCEPTING DONATIONS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by _________________, to approve Resolution No. 06202022 accepting the donations to the school district. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Motion carried.
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9. CONSENT CALENDAR: (ACTION)
Description:
Motion by ___________________, seconded by __________________, to approve the consent calendar as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Lagred____ Motion carried. |
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9.A. New Hires:
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9.B. Change of Status:
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9.C. Resignations:
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9.D. Retirement:
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9.E. Leave of Absence:
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10. CONSIDER APPROVAL OF ADJUSTMENTS TO REFLECT THE RESERVED UNFUNDED SEVERANCE TO THE GASB16 VALUATION: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director and Superintendent Rankin
Description:
Finance Director, Drew Olsonawski will recommend adjustments to the latest GASB 16 valuation. Drew will explain the GASB 16 Valuation which is one of many government-driven accounting requirements school districts address annually. Following Drew's presentation, a motion approving the recommendation is in order.
Motion by _____________, seconded by _______________, to approve the Adjustment to the Reserved Unfunded Severance to Reflect the GASB 16 Valuation of $34,740.58. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Motion carried. |
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11. CONSIDER APPROVAL OF FY2022 REVISED BUDGET: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director an Superintendent Rankin
Description:
Annually, it is customary at the June meeting to amend the 2021-2022 general budget for all funds shown in the attachment.
Finance Director, Drew Olsonawski, will present the budget and supporting data. Following school board questions,discussion and possible revisions, a motion approving the amended budget is recommended. Motion by _______________________, seconded by ____________________, to approve the FY2022 Budget Revisions as follows: Revenue Expenditure General Fund $20,685,670 $21,389,898 Food Service $1,140,673 $1,079,051 Community Education $656,489 $686,322 Debt Redemption $1,734,152 $1,490,725 Agency $0 $0 Student Activity Fund $178,253 $260,240 TOTAL $24,395,237 $24,906,236 ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Motion carried. |
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12. CONSIDER APPROVAL OF THE FY2023 BUDGET: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director and Superintendent Rankin
Description:
Annually, it is customary at the June meeting to review and approve the proposed 2022-2023 general budget for all funds. The preliminary 2022-2023 general budget for all funds has been developed over the last two months and includes assumptions based on best knowledge at that time. Finance Directors, Drew Olsonawski, and Superintendent Rankin will present the budget and supporting data. Documents the administrators will review are attached. This same information was presented to the school board's Finance Committee. Following the presentation, school board action formally approving the proposed FY 23 general budget is appropriate. Motion by ______, seconded by ______, to approve the FY2023 Budget as follows: Revenue Expenditures General Fund $20,792,090 $21,022,238 Food Service $849,375 $1,006,870 Community Education $685,280 $633,150 Debt Redemption $1,747,602 $1,491,675 Student Activity $77,050 $41,850 TOTAL $24,151,397 $24,195,783 ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Motion carried. |
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13. CONSIDER FUND BALANCE DESIGNATION FOR THE UNUSED PORTION OF THE KELLEHER BEQUEST TO BE DESIGNATED AS ASSIGNED FUNDS: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director
Description:
Drew Olsonawski will present this request to designate the unused portions of the Kelleher Bequest as assigned funds so the intentions of the donor(s) can be accommodated in the future. Without this designation, the funds would be blended with other general funds, and the donor's intent would be lost in the process. Following Drew's presentation, a motion is recommended approving the request. Motion by _____________, seconded by _______________, to approve Fund Balance Designation for the Unused Portions of the Kelleher Bequest as Assigned Funds of $6,277.36. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Motion carried. |
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14. CONSIDER APPROVAL TO COMMIT AN AMOUNT OF THE DISTRICT'S UN-RESERVED FUND BALANCE TO REPLACE FUTURE BUILDING AND GROUNDS EXPENDITURES: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________, seconded by________________ to commit an amount of our un-reserved fund balance to replace future building and grounds expenditures. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Motion carried. |
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15. CONSIDER APPROVAL TO COMMIT AN AMOUNT OF THE DISTRICT'S UN-RESERVED FUND BALANCE FOR POST-RETIREMENT BENEFITS FOR ELIGIBLE TEACHING STAFF: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________, seconded by________________ to commit an amount of our un-reserved fund balance for post-retirement benefits for eligible teaching staff. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Motion carried. |
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16. APPROVE REMOVAL OF ELECTRONIC FUND TRANSFER AND REMOVE THE AUTHORIZATION TO SIGN CHECKS ON BEHALF OF THE SCHOOL DISTRICT BY VICKI MOEN.(ACTION) (ROLL CALL VOTE)
Description:
Motion by ______________, seconded by _____________, to approve the removal of electronic fund transfer and removal of authorization to sign checks on behalf of the school district by Vicki Moen. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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17. CONSIDER APPROVAL OF THE 2022-2023 COACHES/ADVISOR LIST: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Annually, the school board adopts a Coaches and Advisors list for the upcoming school year. The 2022-2023 list is attached and approval is recommended. Motion by _____________________, seconded by _________________, to approve the 2022-23 Coaches and Advisors list. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____, Lagred _____ Motion carried.
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18. CONSIDER APPROVAL OF THE 2022-2023 MEMBERSHIP RENEWALS IN THE FOLLOWING ORGANIZATIONS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Chip Rankin, Superintendent
Description:
Annually, the school board takes action to review memberships it has previously held in state and national educational organizations. These include:
Motion by __________, seconded by _______________, to approve the 2022-2023 membership renewals for MREA and MSBA organizations. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____ Motion carried.
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19. CALL FOR QUOTES FOR SNOW REMOVAL AND SOFTENER SALT FOR THE FY2023: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Ethen Schoen, Director of Building/Grounds and Superintendent Rankin
Description:
It has become an annual routine to call for quotes to address snow removal and water softener needs for the next fiscal year. Again this year, a school board action calling for quotes for snow removal and water softener for FY 23 is in order. Motion by ___________________, seconded by _____________________, to call for quotes for snow removal and softener salt for FY2023. Motion carried. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Motion carried.
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20. RECEIVE SPARK 27 CREATIVE PRESENTATION AND CONSIDER REQUEST TO APPROVE SPARK 27 CREATIVE CONTRACT FOR FISCAL YEAR 2023: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Katie Elenberger, Spark27 Founder and Creative Brand Strategists was in attendance at the June 8, 2022 school board work session and provided the school board with a review of projects completed in FY22. Katie will also present the FY23 contract proposal including goals for the upcoming year. Following school board dialogue and questions, the administration recommends school board approval of the proposed FY23 contract . Motion by ___________________, seconded by __________________, to approve the proposed FY23 contract with Spark 27 Creavie as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Motion carried.
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21. OTHER:
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22. ANNOUNCEMENTS:
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Monday, July 18, 2022, Regular School Board Meeting at 7:00 pm in the MAS District Office Board Room. |
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23. ADJOURN: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by ______________________, to adjourn the Regular Meeting at _________ p.m. Motion carried. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____Lagred ____ Motion carried. |
