January 13, 2016 at 1:00 PM - Finance, Audit, and Budget Committee Meeting
| Agenda |
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1. Call to Order
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Information Item
Discussion:
Call to order at 1:05 PM
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2. Roll Call
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Procedural Item
Discussion:
Staff: David Ludwig, Priscilla Quintana, Deb Hericks
Guest: Jan Glenn
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3. Agenda Item
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Information Item
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3.1. Monthly Staff Budget Meeting Notes and Attachments
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Information Item
Discussion:
Committee Chair reviewed the minutes and the budget attachments.
Attachments:
()
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3.2. Approve Claims, Financials Statements, and Assets for Month of November and December
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Action Item
Discussion:
Committee Chair reviewed the budget reports. Chair will be working on updating a couple of the reports to update.
Attachments:
()
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3.3. Approval of Expenses
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Action Item
Discussion:
Committee Chair reviewed the expenses.
Attachments:
()
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3.4. Budget/Project Summary
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Information Item
Discussion:
Chair discussed the possible changes for budget reporting.
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3.5. Budget Goals 2016-2017
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Information Item
Discussion:
Executive Director reviewed the budget goals for ESUCC. NROC (within NDE Budget), BlendEd Director (use NROC amount for full time), MSP Grant (include salaries within RFP.) Discussion regarding the Governors Press Conference with Senator Gloor and Senator Sullivan to include revenue limit from 10% to 5%, lower property taxes, etc. Jan Glenn, Finance Director for ESU #3 reviewed the computation of limit. Bill to be released January 14, 2016.
Attachments:
()
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3.6. ESUCC State Audit
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Information Item
Discussion:
We have not been notified at this point, if nothing by the end of the month, we will have to contact because we need an audit this year. We will have to submit a RFP, if we go with outside auditor.
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3.6.1. ESUCC Audit Schedule
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Information Item
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3.6.2. Procedures review
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Information Item
Discussion:
Reviewed the list that has been from past audits of procedures that need to written.
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3.7. Late Fee Procedures
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Information Item
Discussion:
Committee Chair discussed the possibility of writing a procedure for late fees for the ESUCC.
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3.8. Master Service Agreement (MSA)
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Information Item
Discussion:
Include in MSA that it can not be altered.
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3.8.1. ESU Expenses Charged to ESUs
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Information Item
Discussion:
Discussed the billing of the MSA and if there is a need to change the fee structure.
Attachments:
()
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Information Item
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5. Executive Session
Speaker(s):
Committee Chair Schnoes
Agenda Item Type:
Information Item
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6. Adjournment
Agenda Item Type:
Action Item
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