February 5, 2015 at 8:30 AM - Regular Meeting
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1. ESU Coordinating Council Information
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2. Call to Order
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Procedural Item
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3. Roll Call
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Procedural Item
Discussion:
Call to order at 8:30.
Staff: David Ludwig, Scott Isaacson, Deb Hericks
Guests: Karen Haase, Freida Lange, Jolene Palmer
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4. Approval of Minutes
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Action Item
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5. Petitions and Communications to the Board
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5.1. State Board of Education and Nebraska Department of Education Report
Speaker(s):
Nebraska Department of Education
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5.1.1. Jolene Palmer - Suicide Prevention
Speaker(s):
Jolene Palmer
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Discussion:
Jolene Palmer from NDE was present to discuss Suicide Awareness/Prevention five year plan. Bu law, there is a required audience but NDE will target everyone who has contact with students in buildings. Everyone should be equipped with knowledge to recognize behaviors that could lead to prevention. The training will be evidence based and taken online so that everyone has equal access across the state. NDE will be creating Safety Standards to align with statewide goals.
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5.1.2. Freida Lange - AQuESTT, Rule 10, Waiver, CPR
Speaker(s):
Freida Lange
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Discussion:
Freida Lange from NDE was present to discuss AQuESTT (accountability system) - how do we classify schools? There will be levels of classification, to be voted on at March NDE meeting.
Adoption of Rule 10 hearing by end of February. At public hearings, no testimony against changes.
A "draft" of waiver will be going to the NDE Board this month. This waiver will provide a blueprint for NE to identify the type of schools we want in NE.
CPR to be part of high school curriculum, if included as part of curriculum this would meet requirement. ie: part of Health, etc. Will not be a requirement of every student.
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5.2. Association of Education Service Agency's Report
Speaker(s):
AESA Representative - Jeff West
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Discussion:
No report given.
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6. Executive Reports
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6.1. Executive Committee Report
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6.1.1. Agenda Item
Speaker(s):
Chair of Committee
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6.1.1.1. Letter of Engagement (Attorney)
Speaker(s):
President - Jeff West
Agenda Item Type:
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Discussion:
Discussion was held regarding the Letter of Engagement with KSB School Law. The Board approved the signing of the agreement.
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6.1.1.2. Executive Director Evaluation
Speaker(s):
President - Jeff West
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Discussion:
Evaluation will go back to the Executive Committee in March for final approval.
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6.1.1.3. Lobbyist
Speaker(s):
Jeff West - President
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Discussion:
Discussion was held regarding the possibility of the ESUCC hiring a lobbyist to help the Executive Director meet and evaluate our needs. Begin discussion in Executive Committee on hiring lobbyist. Need someone with strong skills and expertise on lobbying efforts. Budget/funding to play a role in the decision.
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6.1.1.4. ESUCC/PDO Calendars 2015-2017
Speaker(s):
President - Jeff West
Agenda Item Type:
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Discussion:
Please review two year calendar (combined ESUCC/PDO). Executive Committee will be brought forth in March for approval. Have draft available each January to go through affiliates, ESUCC, and final approval in March of each year continuing with two year calendar cycle.
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6.1.1.5. Master Service Agreement
Speaker(s):
President - Jeff West
Agenda Item Type:
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Discussion:
Discussion was held regarding the "draft" Master Service Agreement (MSA). There has been a change in the format of the MSA, each section has own page. Legal reviewed the agreement and concerns from ESU 13 regarding indemnification portion of agreement. Legal has drafted an alternative indemnification to be reviewed by each Board.
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6.1.1.6. ESU Services
Speaker(s):
Jeff West - President
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6.1.1.6.1. Services Survey
Speaker(s):
Larianne Polk
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6.1.1.7. ESEA Reauthorization
Speaker(s):
Dave Ludwig
Agenda Item Type:
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Discussion:
Executive Director reviewed the policy partner letter that is being drafted by NDE Commissioner. Board approved ESUCC being a policy partner with NDE.
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6.2. Executive Director Report
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Discussion:
Executive Director reviewed the Nebraska Statewide School Community (Internal Educators - NDE, ESUs, etc; External Educators - Legislators, Higher Ed, NASB, etc; Non-Profit Business Partners - Omaha Chamber). Inter-agencies could be a possibly forth component.
Executive Director and team to meet with MindShine on software development possibilities.
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7. Public Comment
Speaker(s):
ESUCC President - Jeff West
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Discussion:
There is no public comments at this time.
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8. Recommendations from Standing Committees and Project Reports
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8.1. Finance, Audit, Budget Committee
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8.1.1. Approve Claims, Financials Statements, and Assets for Month of December
Speaker(s):
Chair of Committee
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Discussion:
Committee Chair reviewed budget reports for December 2104.
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8.1.2. Approval of February Expenses
Speaker(s):
Committee Chair - Dennis Radford
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8.1.3. Master Service Agreement
Speaker(s):
Chair of Committee, Dennis Radford
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8.2. Technology Committee
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8.2.1. ESUCC Technology Plan
Speaker(s):
Uhing/Ludwig
Agenda Item Type:
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Discussion:
Executive Director reviewed the Technology Plan. This is a working document to be updated as we move forward. There will be a Committee to meet to discuss/plan the Statewide Technology Project. An update was given to each affiliate at their meetings in January.
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8.2.1.1. IllniCloud Presentation
Speaker(s):
Scott Issacson/Mike Danahy
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Discussion:
The IllniCloud will present a demonstration at the March meeting.
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8.2.1.2. One Page Talking Point Document
Speaker(s):
Scott Issacson
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Discussion:
The committee has developed a one page talking point documents to be used at meetings as discussion points. Demonstration was given on what a description of what the cloud learning environment would look like.
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8.2.1.3. Vendor Management Update
Speaker(s):
Scott Issacson
Agenda Item Type:
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Discussion:
Dean Folkers (NDE) and Scott Isaacson (ESUCC) attended a vendor conference in January. We are establishing a protocol to be used when using vendors.
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8.2.1.3.1. LOR
Speaker(s):
Committee Chair - Bob Uhing
Agenda Item Type:
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Discussion:
Purpose, contractual terms, services, etc will be used to determine protocol for negotiations with vendors.
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8.2.1.3.2. LMS
Speaker(s):
Committee Chair - Bob Uhing
Agenda Item Type:
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Discussion:
Created a template/protocol to be used in LMS planning for statewide benefits. Will put out an RFP with this format in March to make the decision for statewide services. There will be a menu of choices instead of one system.
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8.2.1.4. LMS Committee Recommendation and Revenue
Agenda Item Type:
Action Item
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8.2.1.5. Recommended purchase of RAM for donated servers
Speaker(s):
Scott Isaacson
Agenda Item Type:
Action Item
Discussion:
Quotes have been received for RAM to be purchased for the donated servers from IlliniCloud. Prices of RAM fluctuates daily so it reflects that there could be a change in pricing.
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8.2.1.6. Recommended purchase of LastPass for admin password management
Speaker(s):
Scott Isaacson
Agenda Item Type:
Action Item
Discussion:
The infrastructure team recommends purchase of 10 licenses of LastPass Enterprise to use in securing and sharing access to administrative passwords for the cloud learning environment. The cost for this will be $24 per license or $240 total.
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8.2.1.7. Disaster Recovery/Business Continuity Planning
Speaker(s):
Scott Isaacson
Agenda Item Type:
Action Item
Discussion:
Important part of the Technology Plan to include disaster recovery possibility to scale statewide.
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8.2.2. Master Service Agreement
Speaker(s):
ESUCC Executive Director David Ludwig
Agenda Item Type:
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8.2.2.1. PDO IMAT Budget Requests
Speaker(s):
Committee Chair - Bob Uhing
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8.2.2.2. NOC Budget Requests
Speaker(s):
Committee Chair - Bob Uhing
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8.2.2.3. BlendEd Budget Requests
Speaker(s):
Committee Chair - Bob Uhing
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8.2.2.4. TAG Budget Requests
Speaker(s):
Chair of Committee - Bob Uhing
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8.2.3. Safari Contract Update
Speaker(s):
David Ludwig/Scott Isaacson
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8.2.4. Network Nebraska request
Speaker(s):
Committee Chair - Bob Uhing
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8.3. Cooperative Purchasing Project
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8.3.1. AEPA
Speaker(s):
Committee Chair - Paul Tedesco
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8.3.1.1. Recommend Approval of School Specialty Contract
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8.3.1.2. Recommend Approval Nilfisk-Advance Contract
Speaker(s):
Craig Peterson
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8.3.1.3. Fourth Quarter Sales
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8.3.2. Future Efforts
Speaker(s):
Committee Chair - Paul Tedesco
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8.3.2.1. Timeline for ESM
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8.3.2.2. Recommend approval of Interlocal Agreements
Agenda Item Type:
Action Item
Discussion:
Recommend Interim Director to move forward with inter local template.
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8.3.2.3. Recommend Approval of Inter Government Agreement
Speaker(s):
Craig Peterson
Agenda Item Type:
Procedural Item
Discussion:
Recommend Interim Director to move forward with inter local template.
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8.3.3. Coop Project Director Update
Speaker(s):
ESUCC Executive Director David Ludwig
Agenda Item Type:
Information Item
Discussion:
The interview committee will interview three people on Monday for the Coop Director position.
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8.4. PD Leadership Committee
Agenda Item Type:
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Discussion:
The January PDO workshop with Marcia Kish was successful. Possibility of bringing her back to do some extended work with the state.
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8.4.1. Master Service Agreement
Speaker(s):
Committee Chair - Kraig Lofquist
Agenda Item Type:
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8.4.1.1. 2014-2015 PDO Budget Requests
Speaker(s):
Committee Chair - Kraig Lofquist
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8.4.1.1.1. NOC Budget Requests
Speaker(s):
Committee Chair - Kraig Lofquist
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8.4.1.1.2. SDA Requests
Speaker(s):
Committee Chair - Kraig Lofquist
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8.4.1.1.2.1. Crisis Training
Speaker(s):
Committee Chair - Kraig Loquist
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8.4.1.1.3. ESPD Budget Requests
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Action Item
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8.4.1.1.4. TAG Budget Requests
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8.4.1.1.5. IMAT Budget Requests
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Action Item
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8.4.1.1.6. BlendEd Budget Requests
Speaker(s):
Committee Chair - Kraig Loquist
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8.5. Special Education Committee
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8.5.1. Medicaid (Steve Milliken)
Speaker(s):
Committee Chair - Marge Beatty
Agenda Item Type:
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Discussion:
Executive Director continues to work with Steve Milliken, NDE on Medicaid resolution. Executive Director to continue to work with NDE and DHHS.
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8.5.2. Rule 11
Speaker(s):
Committee Chair - Beatty
Agenda Item Type:
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8.5.3. Master Service Agreement
Speaker(s):
Committee Chair - Marge Beatty
Agenda Item Type:
Action Item
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8.5.3.1. ILCD Fees ($5000)
Speaker(s):
Committee Chair - Marge Beatty
Agenda Item Type:
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8.5.3.2. SRS Tier Structure
Speaker(s):
Committee Chair - Marge Beatty
Agenda Item Type:
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8.5.3.3. ESPD Affiliate Budget Requests
Speaker(s):
Committee Chair - Marge Beatty
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Action Item
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8.6. Legislative Committee
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8.6.1. Network NE Membership (Non-Profit Agencies)
Speaker(s):
Committee Chair - Liz Standish
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8.6.2. LB 343 (Programs of Excellence)
Speaker(s):
Committee Chair - Liz Standish
Agenda Item Type:
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Discussion:
Executive Director gave an update on the Programs of Excellence (LB 343)
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8.6.3. LB 402 (DL)
Speaker(s):
Executive Director - David M Ludwig
Agenda Item Type:
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Discussion:
Executive Director gave an update on LB 402 on future of DL. Hearing to be held March 2, 2015. Important to have Superintendents testify on importance of DL in their schools.
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8.6.4. LB 478 (ESU Facility Funding)
Speaker(s):
Executive Director - David M Ludwig
Agenda Item Type:
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Discussion:
Executive Director discussed LB 478 (ESU Facility Funding). Recommend Administrators to attend hearing (February 17 at 1:30) on facilities. Concerns regarding cash reserves being different across ESUs. We have no way to generate facilitates funds except through cash reserves. Cash reserves are also used to cover NDE/Federal grants (cash flow). Focus talking points on capital improvements and additions to facilities.
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9. New and Miscellaneous Business
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10. Unfinished Business
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10.1. Bylaws & Policy Review
Speaker(s):
ESUCC President - Jeff West
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10.2. Strategic Planning Process
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11. Public Comment: Recognition of Visitors
Speaker(s):
ESUCC President - Jeff West
Agenda Item Type:
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Discussion:
There was no public comments at this time.
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12. Executive Session
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13. Adjournment
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